June 25, 1998

To: All UPS Agencies
From: Ronald S. Mitchell, Director
Subject: 941/L3 W-2 Reconciliation Packets for 06/30/98

Attached is the 941/L3 reconciliation packet for the quarter ending June 30, 1998. Procedures for reconciling the various reports are found in Section 4.02 of the OSUP Standard Accounting Procedures Manual.

W-2 totals are used by OSUP to reconcile federal and state tax payments to be remitted. As a result, employee W-2 Exception Totals appear as outstanding items on the Outstanding Amounts Report (see attached). Agency payroll personnel must resolve these W-2 exceptions, other outstanding 941/L3 tax adjustments and all invalid Social Security/Medicare Wage exceptions by correcting employee wage data (i.e., current pay wage adjustments, balance adjustments, etc.). W-2 Exception Reports and Social Security/Medicare Wage Exception Reports are included in the reconciliation packet for those agencies that have exceptions.

Note: It is imperative that agencies work their exception reports regularly to avoid having to do W-2cs, amended 941s and 941cs at the end of the calendar year. The W-2 and SSEC/Medi Wage Exception Reports are sent out every pay period.

Any questions regarding the 941/L3 W-2 Reconciliation or future training sessions should be directed to one of the following members of the User Services Unit:



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