OFFICE OF STATE UNIFORM PAYROLL MEMORANDUM #98-64



June 4, 1998

To: All UPS Agencies
From: Ronald S. Mitchell, Director
Subject: Year 2000 Changes in UPS

As you are aware, Year 2000 is approaching. In order to be Year 2000 compliant, all computer systems must be programmed to accept the new century. OSUP has been testing Year 2000 changes for both the Master Record and Time Entry systems of UPS since March 1998. The testing has been completed and Year 2000 changes are scheduled to be migrated into the production area of UPS on June 16, 1998; and therefore, the payroll system will be down approximately 1 - 3 days, depending on problems encountered. Upon completion of the migration, the system will be available for entry. The Year 2000 changes will be effective for payday July 3, 1998.

Listed below is a summary of changes included for Year 2000. Attached is a table which outlines all date format changes, all fields that have been moved, and all fields that have been added. Also, copies of the screens which reflect fields that have been moved or added that are listed in the table are attached to preview the Year 2000 changes.

SUMMARY OF CHANGES:

All Year 2000 changes are visible on the screens in UPS. A reissue of the On-Line System Users Manual is expected in September/October 1998. Until that time, please update your On-line Manual with these changes. If you have any questions, please contact the UPS Help Desk at (504) 342-8928.

RSM:JAH:mmh

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