OFFICE OF STATE UNIFORM PAYROLL MEMORANDUM #98-52



April 09, 1998

To: All UPS Agencies
From: Ronald S. Mitchell, Director
Subject: 941/L3 W-2 Reconciliation Packets for 03/31/98

Attached is the 941/L3 reconciliation packet for the quarter ending March 31, 1998. We apologize for the delay in forwarding the packets. Procedures for reconciling the various reports are found in Section 4.02 of the OSUP Standard Accounting Procedures Manual.

W-2 totals are used by OSUP to reconcile federal and state tax payments to be remitted. As a result, employee W-2 exception totals and/or other outstanding amounts appear as outstanding items on the Outstanding Amounts Report. Consequently, agency payroll personnel must resolve these W-2 exceptions, other outstanding 941/L3 tax adjustment amounts and invalid Social Security/Medicare Wage exceptions by correcting employee wage data (i.e., current pay wage adjustments, balance adjustments, etc.). W-2 Exception Reports and/or Social Security/Medicare Wage Exception Reports are included in the reconciliation packet for those agencies that have exceptions.

Note: It is imperative that agencies work their exception reports regularly to avoid having to do W-2cs, amended 941s and 941cs at the end of the calendar year. The W-2 and SSEC/Medi Wage Exception Reports are sent out every pay period.

Any questions regarding the 941/L3 W-2 Reconciliation or future training sessions should be directed to one of the following members of the User Services Unit:

RSM:FLR:mmh

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