February 5, 1998

To: All UPS Agencies
From: Ronald S. Mitchell, Director
Subject: Stop Payment Requests

Attached please find revised OSUP form UPR/F161 Stop Payment Request. Agencies should complete the "For Agency Use" section and forward all required forms and backup to OSUP for processing of all stop payment requests. Please note that a separate UPR/F161 will be required for each check on which a stop payment is to be issued.

Additional changes in stop payment processing include revisions to the current monthly reports and a new quarterly report. Agencies which have incomplete stop payment requests will receive a Monthly Report of Incomplete Requests. This report will list any stop payment request where specific documentation (UPR/F162, UPR/F164 or UPR/F165) has not been received by OSUP. The new Quarterly Report of Stop Payment Requests lists all stop payments placed during the specified quarter.

Agencies may submit these requests to OSUP by fax at (504) 219-4432. Stop payment requests may be submitted no sooner than five calendar days after the issue date of the check. The daily 10:00 a.m. deadline will remain the same.

Pending the manual revision, please make these changes to Sections 2.07 and 5.01 of your Standard Accounting Procedures Manual. No other changes in the processing of stop payment requests are being made at this time.

If you have any questions regarding the above changes, please contact Laura Odom at (504) 342-5343.


Attachment: UPR/F161 Stop Payment Request

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