OFFICE OF STATE UNIFORM PAYROLL MEMORANDUM #98-06



July 31, 1997

To: All UPS Agencies
From: Ronald S. Mitchell, Director
Subject: OSUP Standard Accounting Procedures Manual Revision No. 8

Attached is your agency's copy of the Office of State Uniform Payroll (OSUP) Standard Accounting Procedures Manual (No.~), Revision No.8 (APM#8). The employee noted above is responsible for determining which agency personnel are to be provided with copies of this manual revision. The following is a brief description of the changes included in this revision:

Agency Authorized Signature Document

The UPR/F1 has been revised to include employee(s) Internet E-Mail Address and Fax Number.

Third Party Sick Pay Procedures

Effective immediately, all documents and adjustments related to third party sick pay must be processed in the same pay period and submitted to OSUP (if applicable) prior to the established void/supplemental deadline. A copy of the screen print showing that MEDEY/FICAY and OTTXY balance adjustments have been processed must accompany the zero net supplemental and UPR/F6 documents.

Vendor Refund Procedures

Currently vendors are required to handle all refunds through each individual payroll office. Effective immediately, non-cafeteria vendors (those vendors which have no products participating in the cafeteria plan) must refund employees directly. The non-cafeteria vendors currently on UPS are: American Income Life Insurance Co. (MSB), Loyal American Life Insurance Co. (MSF), Guaranty Income Life Insurance Co. (MSG), and New York Life Insurance Company (MSN). Cafeteria vendors are still required to handle refunds through each payroll office.

Replace the following pages with Revision 8 dated 07/97:

Section
Description
Replace Page(s)
Revised Page(s)
I. PAYROLL SYSTEM OVERVIEW
1.04 Agency Authorized Signature Document 1 - 4 1- 4
V. GENERAL
5.01 List of OSUP Forms - Replace UPR/F1
VI. CAFETERIA/MISCELLANEOUS INSURANCE
6.01 Third Party Sick Pay 1 - 4 1 - 4
6.02 Miscellaneous Vendor Refunds 1 - 2 1 - 2

The revised sections should be reviewed for complete details of the changes. If you have any questions, please contact a member of the User Services Unit.

RSM:SKG:mmh

Attachment: APM Revision No. 8


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