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State of Louisiana DIVISION OF ADMINISTRATION Office of Statewide Reporting and Accounting Policy

M. J. "Mike" Foster, Jr. Governor

Mark C. Drennen Commisioner of Administration

January 21, 1999

MEMORANDUM SA 99-21

TO:  Fiscal Officers All State Agencies'  
FROM:  F. Howard Karlton CPA, Director 
SUBJECT:  Report on State Aid to Local Recipients 

Policy and Procedure Memorandum Number 70 requires submission of the above mentioned report for the period July 1, 1998 through December 31, 1998 to this office by January 31, 1999. A copy of form DA 1405 is included for your convenience. Should your agency not have had activity, simply return a copy of the form indicating that fact.

Many agencies are now transmitting Aid to Local Government information via some form of electronic media. In the past this has been in the form of a floppy diskette, either 5 or 3 inch sizes. OSRAP no longer has the capability to read 5 diskettes; you may however continue to use 3 diskettes.

Additionally, and this is new this year, we prefer that you send data saved in a flat file format ( i.e. .txt, or .csv). Some of the newer versions of Lotus and many of the Microsoft products have the ability to save files in these types of formats. You should continue to use the same template as you have in the past but should save the file, if possible, as a .txt or .csv file, otherwise just send a file saved in the lotus or excel format. Files may be compressed using, PK Zip software, if necessary or desired. If you so desire, your files may be transmitted via Internet Mail to Cwade@doa.state.la.us, or as in the past, send a diskette.

If you need a template file, you can contact Ms. Carol Wade at (225)-219-4445, and she will forward a formatted template to you. Should you have questions concerning the above, please contact me at the number listed above.

FHK/rl

Enclosure

c: Carol Wade
 

POST OFFICE BOX 94095  STATE CAPITOL ANNEX BATON ROUGE, LA 70804-9095
(504) 342-0708 FAX (504) 342-1053
AN EQUAL OPPORTUNITY EMPLOYER

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