MEMORANDUM SA 99-16
|All State Agencies|
|FROM:||F. Howard Karlton, CPA|
|SUBJECT:||Chart of Accounts Regeneration|
The Office of Statewide Information Systems (OSIS) will be running the batch program NYTI (New Year Table Index) on the night of January 6, 1999 as part of the December monthly close job stream. This program will regenerate the Chart of Accounts table entries for fiscal year 1999-2000 in AFS using fiscal year 1998-1999 Chart of Accounts table entries as of January 6, 1999. Fiscal year 1999 records on the Organization (ORGN) and Louisiana Organization (LORG) tables which are inactive when NYTI is run will not be regenerated in fiscal year. Agencies are advised to review their structure and affect any known additions, changes or deletions/inactivations before January to ensure that their structure will be regenerated as desired.
After January 6, 1999, if there are any additions, changes, deletions/inactivations that need to be made to an agency's structure for fiscal year 1999, changes will also need to be made to fiscal year 2000 if the agency wants the addition, change, or inactivation to affect both years. The system will not automatically update both fiscal years for any structure changes after January 6 , 1999. During the period of January 7, 1999 until August 14, 1999 requests for additions, changes and deletions/inactivations to table entries maintained by the Office of Statewide Reporting and Accounting Policy (OSRAP) and the State Treasurer's Office (STO) will require that the requesting agency specify each fiscal year affected by the request. OSRAP will require two Organization Request Forms for additions, changes and/or inactivations to organization codes which affect both fiscal years after January 6, 1999. OSRAP will no longer delete organizations, instead we will inactivate them. This will prevent financial activity from posting against the organization and the regeneration of the organization. The following tables will be updated by NYTI:
Requisitions for FY 00 cannot be set to status code 135 or 150 until January 7, 1999.
If you have any questions about the information contained in this memorandum, please contact the OSRAP Help Desk at (504)342-1097. Please distribute copies of this memorandum to affected individuals at your agency.
|c:||Mr. Gary Hall, CPA|
|Ms. Denise Lea|
|Ms. Connie Carlton|
|Ms. Susan Smith|
|POST OFFICE BOX 94095||STATE CAPITOL ANNEX||BATON ROUGE, LA 70804-9095|
|(504) 342-0708||FAX (504) 342-1053|
|AN EQUAL OPPORTUNITY EMPLOYER|