State of Louisiana DIVISION OF ADMINISTRATION Office of Statewide Reporting and Accounting Policy
M. J. "Mike" Foster, Jr. Governor		Mark C. Drennen Commisioner of Administration

MEMORANDUM SA 99-10

TO:		Fiscal Officers
		All State Agencies
FROM:		F. Howard Karlton CPA, Director
SUBJECT:		Amending of AFR instructions per SA 98-48

You may now go into BUNDL and pull your Schedules 1, 3, and 4 as well as Statements A and B. Every effort has been made to ensure the accuracy of the lead schedules; however, should you have questions about anything shown on the schedules provided to you, please call your analyst in OSRAP immediately.

There may still be one adjustment that you may have to make to Statements A and B. Many of you will remember that OSRAP changed the way the entries are coded to transfer money from statutory dedicated funds with the introduction of the T-180 coding. Because the program we used to build Statements A and B specifically excluded this revenue source from posting on either form, the forty-five day close activity involving T-180 was excluded from the statements. Due to timing constraints in rerunning the statements, the following is an addendum to the preparation of Statements A and B:

Agencies should review their Agency Trial Balance (2G01) as of the period ending August 16, 1998. Should an amount appear in the third column (Prior Year Activity) by account T-180, you will have to post this amount to column 2 of both statements. Be careful of the accounting sign. A debit will post to line 33 of Statement A and 13B of Statement B. Should the amount be a credit, it will post to line13 of A and 13A of Statement B. In either case, you will post the same amount to both Statements A and B.

As written in SA Memorandum 99-09, the deadline for submission of the AFRs to OSRAP is now 8:00 am on the morning of September 8. Again, call your analyst in OSRAP should you encounter any difficulties in the reports we have made available to you.

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