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State of Louisiana
DIVISION OF ADMINISTRATION
Office of Statewide Reporting and Accounting Policy

M. J. "Mike" Foster, Jr.
Governor

Mark C. Drennen
Commissioner of Administration

April 16, 2001

MEMORANDUM SA 01-28

TO:  ISIS Fiscal Officers
FROM:  F. Howard Karlton,  CPA  
Director  
SUBJECT:  Revised schedule for printing checks

On March 19, 2001, I wrote explaining the Division’s suggestion to reduce from 3 to 2 the number of days each week that checks would be printed and requested your response as to any problems this may cause.  Our proposal was to print on Tuesdays and Thursdays to 1) better utilize the consolidate check process (to reduce the number of checks printed), 2) better utilize personnel resources, both within the agencies and the control units, 3) facilitate improved cash management, 4) stimulate increased utilization of EFT as the payment source, and 5) lay the ground work for a change in printer resource availability as OSRAP assumes the function of printing vendor checks.

 Generally, from the limited responses received, you would prefer the 3 print days but could work with reducing this down to 2.  One department suggested printing on Tuesdays and Fridays, as this would cause a more even distribution of printing.  We agree with this idea. Therefore, effective with the first check printing in May, checks will be printed on Tuesdays and Fridays.

 The Automated Disbursements process that produces checks will only run during the Monday and Thursday nightly cycles.  This means that reports produced by the check automated disbursements process, such as 1G06B and 1G07B, will only be available in BUNDL on Tuesday and Friday.  Automated Disbursements for EFTs will run each weeknight.  The resulting reports will be available the next day in BUNDL.

 Thank you for your response and understanding of this change.  Soon a message will be included on all checks to remind vendors that EFT is available.  Again, if the reduced check write schedule creates problems with your suppliers, please encourage them to sign up for EFT.  They may contact the OSRAP Help Desk at (225) 342-1097 for assistance.

 FHK: rl

 C: Mr. Gary Hall, CPA

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