January 23, 2001

MEMORANDUM SA 01-19

As stated in the Commissioner’s memorandum dated December 12, 2000 to all Department Heads, Elected Officials and Boards and Commissions, the Office of Planning and Budget will use a report generated from the ISIS HR system as its source of information for filled positions within each department/agency.

The Human Resource (HR) system has two reports that will track various personnel data that includes counts of personnel, employee types, etc. within the departments/agencies. The reports, ISIS HR Position/Employee Statistical Report Summarized (ZP39) and Summary of Position Data by Personnel Subarea (ZP16), utilize salary data taken from the Table of Organization (T/O).  Only three (3) objects are used by the HR system to report salary data to that position control table:

              2100 Salaries – Classified – Regular

              2130 Salaries – Unclassified – Regular

              5200 Auxiliary Programs – Salaries (Classified and Unclassified)

ISIS HR Paid agencies’ salary costs must be processed through the HR system using only these three objects for it to be applied to the T/O. The reports will also show positions not listed under these three objects. They will list any person paid through the central payroll system. Employees paid through other objects, such as Other Charges, will have that information revealed to the Office of Planning and Budget.

Definitions for the aforementioned objects have been changed to include HR reference:

2100     Salaries-Classified-Regular.  Compensation paid to full-time or part-time classified employees hired on a continuing basis.  Includes classified, academic employees, seasonal employees, employees paid biweekly, weekly, bimonthly, monthly, and faculty and staff of universities (excluding college and university instructors). Costs charged through the HR system are applied to the Table of Organization (T/O).

2130     Salaries-Unclassified-Regular.  Compensation paid to full-time or part-time unclassified employees hired on a continuing basis.  Includes unclassified, academic employees, seasonal employees, employees paid biweekly, bimonthly, monthly, and faculty and staff at universities (excluding college and university instructors).  This object cannot be coded in the Uniform Payroll System. Costs charged through the HR system are applied to the Table of Organization (T/O).

5200     AUX Programs-Salaries.  Salaries that are related to auxiliary programs. Costs charged through the HR system are applied to the Table of Organization (T/O).

Additionally the definition of object code 2220 Compensation of Board Members has changed to the following:

 2220   Compensation Of Board Members.  Per Diem or full time salaried paid to board members.  This does not include travel to or from board meetings.   

 All revenue, object, and balance sheet account definitions can be found at the OSRAP web site in Chapter 21 of the Policy and Procedure Manual.  Our web site can be reached at this address - http://doa.louisiana.gov/osrap/osrap.htm.

 Please distribute copies of this correspondence to the proper fiscal and human resources personnel.

 If you have any questions concerning the object definitions, please contact the OSRAP Help Desk at (225) 342-1097. Questions concerning the reports should be to OSIS Help Desk, option 1 at (225) 342-2677.

 FHK: fwk

 cc:  Legislative Auditors

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