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State of Louisiana
DIVISION OF ADMINISTRATION
Office of Statewide Reporting and Accounting Policy

M. J. "Mike" Foster, Jr.
Governor

Mark C. Drennen
Commisioner of Administration

November 1, 2000

MEMORANDUM SA 01-12

TO:  Fiscal Officers
All ISIS Agencies
FROM:  F. Howard Karlton, CPA  
Director  
SUBJECT:  Holiday Check/Electronic Fund Transfer Schedule

In SA Memo 00-27, you were told that automated disbursements for checks and EFTs would not run on holidays. Instead, checks and EFTs were to be produced in the next normally scheduled automated disbursements cycle. We are revising our policy to run automated disbursements for checks on the last working day proceeding a holiday. Therefore, during the month of November in addition to our regularly scheduled automated disbursement cycles on Tuesdays, Thursdays and Fridays, checks will be produced during the nightly cycles of 11/6/00 (printed and mailed on 11/8) and 11/22/00 (printed and mailed on 11/27). Please make note of this, as this will effect the check printing schedule each time a Holiday is declared or scheduled. Please ensure that cash is available for these check writes.

CMIA Agencies adjust your draws from Federal granting agencies accordingly.

In SA 01-05, we revised our policy to produce EF transactions each night. EFTs will continue to be produced each night for those payment vouchers scheduled to pay that day (i.e., the 11/9/00 EFT automated disbursements cycle will pick up PVs with a scheduled payment date of 11/9/00 or less). The EF file from the 11/6 nightly will be transmitted to BankOne on 11/7. The EF file from the 11/9 nightly will be sent to BankOne on 11/13 and the EF file from 11/22 will be sent to BankOne on 11/24.

If you have any questions, please contact the OSRAP Help Desk at (225) 342-1097.

FHK: rtj

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