In SA Memo 00-27, you were told that the schedule for checks and EFT transmissions would change from daily to 3 times per week. Beginning with the August 3, 2000 automated disbursements cycle the Office of Statewide Reporting and Accounting Policy and the State Treasurer’s Office had the EFT transmissions changed back to daily issuance. Therefore, payment vouchers entered to EFT vendors will be sent each day Monday through Friday, excluding holidays. Checks will continue to be printed and mailed on Mondays, Wednesdays and Fridays, only. CMIA agencies should adjust their draws from Federal Granting agencies accordingly.

Additionally, all school boards, charter schools and lab schools paid by the Louisiana Department of Education will be enrolled as EFT vendors in October. Any payment vouchers entered but not approved before these vendors are added to the AFS EFTT table will need to have the EFT indicator changed to ‘Y’ after their EFT records are activated. You will receive error message H--581LE-VENDOR IS EFT ONLY when trying to edit or run the document. You will need to change the EFT IND/TYPE from ‘N’ to ‘Y’, edit, approve and run the document.

If you have any questions, please contact the OSRAP Help Desk at (225) 342-1097.