Undisplayed Graphic

State of Louisiana
DIVISION OF ADMINISTRATION
Office of Statewide Reporting and Accounting Policy

M. J. "Mike" Foster, Jr.
Governor

Mark C. Drennen
Commisioner of Administration

August 27, 1999


MEMORANDUM SA-00-09

TO: Fiscal Officers
All ISIS Agencies

FROM: F. Howard Karlton, C.P.A.
Director

SUBJECT: 13th Period Reports

Several agencies have contacted OSRAP concerning the accuracy of the Year-To-Date column of some 13th accounting period reports, which were run as part of the 8/14 close. These reports include 2G00, 2G14, 2G15, 2G16, 2G40 and 2G47. Problems were found when agencies compared the 6/30 Year-To-Date column and the 8/14 Current Period Amount to the 8/14 Year-To-Date column. These discrepancies are related to corrections OSRAP made to prior fiscal year discounts in accounting period 02 00 that posted during the 13th period to accounting periods 01 00 and 02 00, Budget Fiscal Year 99. Discounts taken against prior year payments were posted during the 45 day period to the AFS General Ledger (GENLED), to Accounting Period 01 00 or 02 00 and Budget Fiscal Year 99. Discounts are posted as a credit to expenditures (account type 22) with a transaction type of AD.

A copy of these entries were provided to affected agencies in the memo from OSRAP entitled "Transactions Processed on August 14, 1999" dated August 19, 1999. If you did not receive an attachment with that memo, the 8/14 reports for your agency are not affected.

Since some of the original discounts posted in accounting period 01 00 and the corrections were made in accounting period 02 00 (which has not been closed) there will be discrepancies in the Year-To-Date figures of these reports until accounting period 02 00 is closed.

Because the original and correcting entries occurred in different accounting periods, affected agencies need to take this into consideration when pulling InfoMaker reports by accounting period from AFS ledgers and tables. Agencies will have to pull InfoMaker reports including both accounting periods 01 and 02, Budget Fiscal Year 99 to accurately reflect payment activity.

If you have any questions, please contact the OSRAP Help Desk at (225) 342-1097.

FHK/gs