Travel
 

State of Louisiana
Office of State Purchasing & Travel
Travel Site Index
 
Updates!
 
 
 
Airline baggage fees have recently changed. Notably, American Airlines and United Airlines have established fees for the first checked bag for domestic, economy travel. Please be aware that all policies are subject to change at any time. CWT travelers should refer to the carrier Web site prior to travel to ensure awareness of any changes. If you have any questions about this information, please contact your CWT representative.
 
The government’s new passport rules begin to take effect Tuesday, January 23rd.  Travelers flying into the US from Canada, the Caribbean, or Mexico now must produce a valid passport to gain entry – and this includes US citizens.  US possessions, Puerto Rico and the US Virgin Islands are exempt from the new rule.  
 
 
 
 
 
 
 
     
     
     
PPM 49 Travel Policy  
  • Travel Guide / PPM 49
       
       
       
       
       
       
   
  •  Travel Guide - Pocketsize
  
       
       
       
 
 
 

Airfare/Airport Information
  • Luggage Allowances (Receipts Required)
A Department Head or his designee may approve reimbursement to a traveler for airline charges for first checked bag for a business trip of 5 days or less and for a second bag for a 6 - 10 day business trip and/or any additional baggage which is business related and required by the department. The traveler must present a receipt to substantiate these charges.  
Travelers will be reimbursed for excess baggage charges (overweight baggage) only in the following circumstances:
     
  • When traveling with heavy or bulky materials or equipment necessary for business.
  • The excess baggage consists of organization records or property.
Airline baggage fees have recently changed. Notably, American Airlines and United Airlines have established fees for the first checked bag for domestic, economy travel. Please be aware that all policies are subject to change at any time. CWT travelers should refer to the carrier Web site prior to travel to ensure awareness of any changes. If you have any questions about this information, please contact your CWT representative.  
  • Unaccompanied Minor Airline Policies:
       
         
         
         
         
         
         
                
     
Contract Travel Agency
** State Employee Must Purchase Airfare Through State Contracted Travel Agency
** Transaction Fee For Fiscal Year 2009-10 Will Be $24.00, Which Is Not Refundable
  • Travel Agency Transaction Fees
        
            
         
Hotels  
 
 
 
 

 

      
         
  • State Parks recreational sites offer meeting facilities and overnight accommodations. See website below for pricing information:
  
       

The State Travel Office does not enter into contracts with any hotel properties.

PPM 49 does not mandate specific hotel properties where a traveler must stay. PPM 49 only states the maximum dollar allowance a traveler can be reimbursed for lodging.

The State Travel Guide references a number of hotels that will offer a limited number of rooms at state rates. However, since there is no contractual agreement, these hotels do not guarantee their rate for last room availability. If the hotel property has a large occupancy for your date of travel, then your chance of obtaining a state rate decreases.

The important thing to note when making travel arrangements is to seek hotel reservations as early as possible. That will increase the opportunities to find a rate at or below state contract. Be sure and write down the reservation number as well as their cancellation policy. If travel plans have to be changed or cancelled, then you must cancel your reservation within the allowable time frame.
          
   
   
Ground Transportation/Car Rental  
  • Insurance Information (No Pay/No Play Insurance Certificate, Proof of Automobile Liability Insurance for State Vehicles, Insurance Information Notices, etc.)
  • In-State Rental Car Contract Rates
         

 

        
  • Out-of-State Rental Car Contracts
         
         
  • Vehicle Rental Sites:
        
  • Avis - Corporate Discount No. A628000
       
  • Budget - Corporate Discount No. T243800
       
  • Dollar - Corporate Discount No. TA8565
        
       
  • Hertz - Corporate Discount No. 70592
        
        
  • Thrifty - Corporate Discount No. 0010176533
    
 
Parking  
  • Baton Rouge Airport Parking (See Travel Administrator for Parking Coupon)
Documentation required to receive the contract price of $3.50 per day (no receipts required) for parking in the indoor parking garage as well as the outside fenced parking lot at the airport is either a parking coupon, State ID or travel itinerary issued by the state contracted travel agency designating the employee is on "official state business".
  • New Orleans Parking

 

        

 

        
         
         
Meals & Miscellaneous Allowances
PPM 49 Section 1511.B. states that "International travelers will be reimbursed the Tier IV area rates for meals and lodging, unless U.S. State Department rates are requested and authorized by the Commissioner of Administration prior to departure. Itemized receipts are required for reimbursement of meals and lodging claimed at the U.S. State Department rates."
                 
                 
Other Related Travel Information
  • Road Conditions, Louisiana, Statewide
       
       
       
       
  • Road Conditions, Nationwide
       
       
         
 
 
Group Travel
         
 
 
Forms
 
 
Corporate Travel Card
         
         
         
LaCarte Purchasing Card

 

        
       
  • Prison Enterprise accepts payment via the LaCarte Card
  

 

        

 

        
         

 
Frequently Asked Questions/Training
 
 
How Do They Rate?

(Alamo, Avis, Bank of American, Budget, Enterprise, Hertz, National, Navigant, Park 'N Fly, Thrifty, others)

          
 
 
 
 
 
 
     
Feedback: OSPT Webmaster Updated on: 06/18/2009
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