Property Damage Claims
1.1. The State of Louisiana provides insurance coverage for
damage to state-owned property which includes damage to buildings and
improvements, contents, inventories (including mobile equipment and excluding
licensed vehicles), heating and air conditioning systems, marine hulls 26-feet
and under, and rowboats (non-motorized) of any length.
1.2. All claims for damage to property owned by the State are to
be reported in writing to the Office of Risk Management's Property Claim Unit.
If a loss or claim is serious in nature it is to be reported by telephone to
the Office of Risk Management's Property Claim Unit.
1.3. Claims are to be submitted in writing to the Office of Risk
Management, P. O. Box 94095, Baton Rouge, LA 70804-9095.
1.4. Information required to be submitted when a claim is
reported to the Office of Risk Management's Property Claim Unit includes the
following:
A. Name of insured, location of property or unit, and FACS
number;
B. Date of loss;
C. Description of loss;
D. Location of item;
E. Size, model and serial number of item, if applicable;
F. Name of person reporting claim, listing job title, and telephone
number;
G. Proof of ownership.
1.5. After a loss has occurred, all property which has been damaged
is to be protected against further damage and is to be made available for
inspection.
1.6. If a loss occurs or a claim arises, the agency is not to
assume any obligation or incur any expenses without authority from the Office
of Risk Management.
1.7. If replacement, repair, reconstruction or rebuilding is not
commenced within 36 months of the loss date for all state property losses; or
if a claim remains inactive for 36 months after replacement, repair,
reconstruction or rebuilding is commenced; or if approval is not obtained from
the Commissioner of Administration within the same period of time for
expenditure of insurance proceeds for some other purpose, the claim file will
be closed.
1.8. Any claim paid by legislative appropriation is to be reported
to the Office of Risk Management by Appropriations Control.