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Program A: Administrative Services

Program Authorization: Act 1430 of 1997

PROGRAM DESCRIPTION

The mission of the Administrative Services Program is to provide cost effective and user beneficial products and services in the areas of printing and forms management to fulfill needs of state agencies in an expeditious and supportive manner and to reduce the paperwork burden on state agencies and the public.

The goals of the Administrative Services Program are:

1. Improve services and functions of Forms Management and State Printing.

2. Reduce overhead to stabilize expenditures.

3. Achieve financial stability within the Office of Forms Management.

The Administrative Services Program includes the following activities: Office of State Printing and the Office of Forms Management.

Administrative Services provides quality service at a cost less than or equal to commercial vendors, however, under certain circumstances it is appropriate to utilize resources from other state agencies as well as the private sector.

OBJECTIVES AND PERFORMANCE INDICATORS

1. In FY 1998-99, the Administrative Services Program will stabilize or increase the customer base and sales of the Office of Forms Management and Office of State Printing.

1 Projected indicators are based on retaining the state charity hospitals as customers and the acquisition of the Inventory Software System.

2 Projected indicators are partially based on continued services to the state charity hospitals. Projects would be higher with the establishment of a rapid print center in the Capitol Complex.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded from self-generated revenue derived from the sale of forms and printing services to other state agencies and local governments.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$0

$5,122,622

39

 

ACT 1430 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$0

$5,122,622

39

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$0

($25,785)

0

 

Acquisitions/Major Repairs Adjustment(s)

$0

$21,920

0

 

Annualization of 1997 -'98 Merit Pay Adjustment(s)

$0

$18,168

0

 

1998 -'99 Merit Pay Adjustment(s)

$0

($59,701)

(2)

 

Personnel Reduction(s)

$0

($4,840)

0

 

Retirement Rate Adjustment(s)

$0

($86)

0

 

Adjustment(s) for Civil Service, Training and Other Statewide Interagency Transfer Activities

$0

$9,574

0

 

Risk Management Adjustment(s)

$0

$127

0

 

UPS Fees

$0

$108,839

0

 

Annualization of costs for replacement and new equipment funded through Louisiana Equipment Acquisition Fund program. This funding is associated with procuring the following equipment: two color presses (to replace 10-year old equipment), shrink wrap (to replace 20-year old equipment), paper counter, numbering machine, small press, collator, upgrade on two Heidelberg presses, and chip board inserter. Financing terms - costs amortized over three (3) year period at an interest rate of 6%.

 

 

 

 

 

$0

$5,190,838

37

 

TOTAL RECOMMENDED

 

 

 

 

 

$0

$68,216

(2)

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 101.3% of the existing operating budget. It represents 95.5% of the total request ($5,436,340) for this program. The major difference between total recommended and total existing operating budget is the funding of $108,839 for lease-purchase costs associated with replacing existing printing presses and related equipment as described above. Two (2) positions vacant over twelve months and associated costs totaling $59,701 were reduced in the total recommended. All applicable statewide policy adjustments have been applied to this program. Total request and total recommended differ mainly because of certain statewide policy adjustments - not funding inflation costs ($104,431), maintaining the existing attrition rate ($72,130), and reduction of two (2) positions and associated funding described above ($59,701). The recommended funding level should enable this ancillary program to continue to provide printing and forms management services that are cost effective for its customer agencies.

PROFESSIONAL SERVICES

This program does not have funding for Professional Services for Fiscal Year 1998-1999.

OTHER CHARGES

This program does not have funding for Professional Services for Fiscal Year 1998-1999.

ACQUISITIONS AND MAJOR REPAIRS

This program does not have funding for Acquisitions and Major Repairs for Fiscal Year 1998-1999.


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