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Program A: Administration/Support Services

Program Authorization: R.S. 17:4.1, 31-37,348, 1941-1959; P.L. 94-142

PROGRAM DESCRIPTION

The mission of the Administration/Support Services Program is to provide administrative direction and supportive services essential for the effective delivery of direct services and other various programs being conducted by the school.

The goals of the Administration/Support Services Program are:

1. Provide professional administrative leadership in implementing the policies and directives of the Board of Elementary and Secondary Education in conjunction with mandates from the state and federal government.

2. Provide for the financial needs of the school through accurate and timely processing of documents and reports, appropriate internal controls and monitoring of revenues and expenditures to ensure budget compliance.

3. Provide systematic fiscal operation and management functions for the school including: accounting system, budgetary control, personnel, payroll, purchasing, property control, custodial services, security, general maintenance activities, facility planning, and community education.

OBJECTIVES AND PERFORMANCE INDICATORS

The Administration/Support Services Program provides leadership to the Louisiana School for the Deaf (LSD). The success of this program is reflected in the success of the other programs in the Louisiana School for the Deaf (LSD). Performance information consistent with this program's strategic plan and with the statewide model for administration/support services programs will be reported next year. LSD has provided significant objectives and performance indicators for the Administration/Support Services Program for FY 1998-99 that are reported below.

1. The Administration/Support Services Program will ensure that the administrative cost as a percentage of the appropriation will not exceed 30% in FY 1998-99.

2. The Administration/Support Services Program will ensure that the student to administrative staff ratio will not exceed 6.7:1 in FY 1998-99.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with the general fund, interagency transfers, and fees and self-generated revenues. The Department of Health and Hospitals, Office of the Secretary, Bureau of Health Services Financing, transfers funds to this program from Title XIX of the Social Security Act (Medicaid). The Department of Education, through Subgrantee Assistance, transfers funds to this program from: the Extended School Year Program (ESYP) in compliance with the Laura I. consent decree, and funds for the International Very Special Learning and Technology Center housed at LSD. The fees and self-generated revenues funding this program are derived from employee maintenance fees, athletic receipts, facility use fees and workshop registration fees.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$3,103,307

$3,372,561

60

 

ACT 18 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$3,103,307

$3,372,561

60

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$189,333

$189,333

0

 

Equipment/Major Repairs Adjustment(s) (Non-recurring: -$22,431; Replacement/New: +$211,764)

$26,729

$26,729

0

 

Annualization of 1997 -'98 Merit Pay Adjustment(s)

$24,465

$24,465

0

 

1998 -'99 Merit Pay Adjustment(s)

($31,813)

($31,813)

0

 

Attrition Adjustment(s)

($1,007)

(1,007)

0

 

Retirement Rate Adjustment(s)

$879

$879

0

 

Adjustment(s) for Civil Service, Training and Other Statewide Interagency Transfer Activities

($16,995)

($21,949)

0

 

Reductions in various Expenditure Categories; Including Reductions to fully fund Salaries

($309,702)

($309,702)

0

 

Risk Management Adjustment(s)

$856

$856

0

 

UPS Fees

$4,040

$4,040

0

 

Legislative Auditor Fees

$16,950

$16,950

0

 

Civil Service job reallocation

$122,161

$0

0

 

MOF Swap

 

 

 

 

 

$3,129,203

$3,271,342

60

 

TOTAL RECOMMENDED

 

 

 

 

 

$25,896

($101,219)

0

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 97.0% of the existing operating budget. It represents 84.7% of the total request ($3,861,403) for this program. The changes in this program are primarily due to an increase in funding for equipment and major repairs, a decrease in risk management premiums, full funding of all recommended positions and a means of financing swap for rental space that will no longer be occupied by the Department of Education.

PROFESSIONAL SERVICES

$500

 

Legal Services for Notary Public to meet federal reimbursement guidelines

$500

 

Other Professional Services for commencement speaker

 

 

 

$1,000

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$4,040

 

Legislative Auditor costs

 

 

 

$4,040

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$1,059

 

Division of Administration - Comprehensive Public Training Program

$7,632

 

Division of Administration - Uniform Payroll System

$11,255

 

Civil Service - Agency costs

$13,991

 

Legislative Auditor costs

 

 

 

$33,937

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$135,000

 

Replacement of two vehicles, one lawn tractor and new switchboard system to meet Year 2000 compliance

$76,764

 

Major repairs to buildings, grounds and general plant

 

 

 

$211,764

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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