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Program B: Executive Office

Program Authorization: La. Constitution of 1974, Article VIII, Sec. 2; R.S. 36:647; R.S. 17:21-27; R.S. 17:3921.2; R.S. 17:10.1-10.3; R.S. 36:651

PROGRAM DESCRIPTION

The mission of the Executive Office Program is to provide leadership which seeks to identify educational and related needs of people. The program provides quality services that meet their needs and enhance the quality of life for all.

The goal of the Executive Office Program is to provide professional leadership and service by working to improve established educational programs under the purview of the state Department of Education in addition to implementing promising new educational programs and activities based on research and best practice.

The Executive Office Program includes the following activities: Executive Management, Executive Management Controls, and the Louisiana Center for Educational Technology.

OBJECTIVES AND PERFORMANCE INDICATORS

The Executive Office Program provides leadership and support services to the Department of Education. The success of this program is reflected in the success of the other programs in the Department of Education. Performance information consistent with this program's strategic plan and with the statewide model for administration/support services program will be reported next year. The program did provide the following significant information this year:

1. The Executive Office Program, through the executive management activity, will increase the number of files processed on the department's web site by 22% in FY 1998-99.

2. The Executive Office Program, through the executive management controls activity, will provide timely staffing and related personnel services as indicated by a 2 day turnaround on announcements and certificates and a 90 day turnaround on teacher retirement system (TRS applications in FY 1998-99.

3. The Executive Office Program, through the Louisiana Center for Education Technology activity, will increase the percentage of schools directly connected to the internet to 60% and decrease the student to computer ratio in K-12 to 45:1 in FY 1998-99.

4. The Executive Office Program, through the Louisiana Center for Educational Technology activity, will increase the funding level of district-level activities by 33% in FY 1998-99.

5. The Executive Office Program, through the Louisiana Center for Educational Technology, will provide access to curricular materials and resources that support the use of technology in teaching, learning, and instructional management in FY 1998-99.

6. The Executive Office Program, through the Louisiana Center for Educational Technology activity, will join districts and schools in launching public awareness initiatives to promote support for excellence in student achievement through the use of educational technology in FY 1998-99.

7. The Executive Office Program, through the executive management activity, will direct and coordinate all aspects of legislative affairs for educational programs administered by the department in addition to administration of Brumfield Dodd federal consent decree, federal ADA legislation and safety programs in FY 1998-99.

8. The Executive Office Program, through the executive controls management activity, will provide legal services for the department, technical institutes, SSD #1 and proprietary schools in FY 1998-99.

9. The Executive Office Program, through the executive management activity, will provide public information activities for the department, including all requests for information from the press, the department's information line, tracking of news stories, all department of education press releases, and all presentations for the superintendent in FY 1998-99.

10. The Executive Office Program, through the executive management control activity, will reduce questioned costs reported by the Legislative Auditor in the department's annual audit by 50% in FY 1998-99.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with general fund, interagency transfers, statutory dedication and federal funds. The interagency transfer is provided through indirect cost recovery from federal programs as outlined by the Office of Management and Budget (OMB) Circular A-87 and receipts from programs for postage, office supplies, and printing services. (Per R.S. 39:32B.(8), see table below for a listing of expenditures out of each statutory dedicated fund.) Federal funds are provided through the U.S. Department of Education Technology Literacy Challenge Fund, special education funds (Individuals with Disabilities Education Act - Part B) and Carl D. Perkins Vocational and Applied Technology. Statutory Dedication is provided through the Classroom-based Technology Fund as authorized by Act 475 of the 1997 Regular Legislative Session. (Per R.S. 39:32B. (8), see table below for a listing of expenditures out of each statutory dedicated fund.)

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$2,080,722

$5,304,580

46

 

ACT 18 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$2,080,722

$5,304,580

46

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$0

($2,687,529)

0

 

Non-recurring Adjustment to eliminate the administrative/regional budget component of the Classroom-based Technology except for $50,000 in anticipated carryforward

$22,437

$24,498

0

 

Annualization of 1997-'98 Merit Pay Adjustment(s)

$22,045

$24,344

0

 

1998-'99 Merit Pay Adjustment(s)

$23,959

$243,409

0

 

Attrition Adjustment(s)

($53,014)

($248,955)

0

 

Reductions from Other Line Items to Fully Fund Salaries

($6,136)

($6,136)

0

 

Retirement Rate Adjustment(s)

($6,156)

$0

0

 

Means of Financing Substitution(s) - Replace general fund with Interagency Transfers to properly fund salaries

$283,362

$603,984

16

 

Transfer positions and salaries to reflect departmental reorganization

$0

$275,612

6

 

Transfer the Bureau of Internal Audit from Management and Finance to Executive Office

$0

$117,000

0

 

Transfer administrative component of 8(g)- financed Distance Learning program from Student and School Performance to the Louisiana Center for Educational Technology in the Executive Office

$0

$261,199

0

 

Increase administrative share of Technology Literacy Challenge grant from $267,441 to $528,640

 

 

 

 

 

$2,367,219

$3,912,006

68

 

TOTAL RECOMMENDED

 

 

 

 

 

$286,497

($1,392,574)

22

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 73.7% of the existing operating budget. It represents 119.8% of the total request ($3,264,064) for this program. The increase in general fund is primarily attributable to the transfer of positions and salaries associated with the departmental reorganization. The decrease in other means of financing is the result of non-recurring the administrative/regional component of the Classroom-based Technology initiative funded through statutory dedication. In addition, the Bureau of Internal Audit financed through indirect cost recovery was transferred from the Office of Management and the Distance Learning administrative program was transferred to the Louisiana Center for Educational Technology. The increase in federal funds is the result of an increase in the Technology Literacy Challenge grant. The increase in 22 positions was the result of departmental reorganization.

PROFESSIONAL SERVICES

$9,200

 

Legal professional services-independent counsel to represent Department of Education in Civil Service cases

$500

 

Other Professional Services-Consultant for technology coordination

$25,000

 

Other Professional Services-Consultants providing regional technology activities

 

 

 

$34,700

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

 

 

Interagency Transfers:

$32,891

 

Office of Management and Finance - printing, postage and supplies

$9,526

 

Civil Service payments

 

 

 

$42,417

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$4,848

 

Office equipment

$13,151

 

Replacement office equipment for Louisiana Center for Education Technology

 

 

 

$17,999

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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