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Program A: Administration and Executive Support

Program Authorization: R.S. 36:477

PROGRAM DESCRIPTION

The mission of the Administration and Executive Support Program is to ensure that sufficient funds are requested to provide the staff with the necessary tools and equipment to carry out their responsibilities, and monitor the expenditures of those funds; improve overall management and administration of the agency's resources through increased access to accurate and meaningful information; provide human resources services to statewide management staff consistent with the Department of Civil Service rules/regulations.

The goal of the Administration and Executive Support Program is to plan, develop and implement an array of administrative and support services that effectively support the staff and services performed within the Office of Community Services.

The Administration and Executive Support Program includes the following activities: Executive Administration and General Support Services (includes Fiscal, Personnel, Data Processing and Budget).

OBJECTIVES AND PERFORMANCE INDICATORS

1. In FY 1998-99, the Office of Community Services, through its Administration and Executive Support Program, will process 100% of all requests for reimbursement within 3-5 days from receipt with a 90% accuracy factor.

1 These are new performance indicators. Data will be collected during FY 1998-99 to establish baseline data.

2. In FY 1998-99, the Office of Community Services personnel section will provide human resource services to its management staff statewide, and comply with the Department of Civil Service rules/regulations on correct classification, employee rights and disciplinary information and procedures.

3. In FY 1998-99, the Office of Community Services will ensure that 100% of its employees receive a work performance review with a 90% accuracy factor in accordance with Chapter X of the Civil Service Rules.

1 These are new performance indicators. Data will be collected during FY 1998-99 to establish baseline data.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with general fund and federal funds. The federal funds are from: (1) Title XX, Social Services Block Grant (SSBG), (2) Title IV-B - Part 1, (3) Title IV-B -Part 2 and (4) Title IV-E.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$3,801,031

$8,471,274

46

 

ACT 18 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$3,801,031

$8,471,274

46

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$867

$1,175

0

 

Annualization of 1997 -'98 Merit Pay Adjustment(s)

$24,740

$33,513

0

 

1998-'99 Merit Pay Adjustment(s)

($154,343)

($211,429)

0

 

Attrition Adjustment(s)

($4,086)

($8,172)

0

 

Retirement Rate Adjustment(s)

$9,750

$13,732

0

 

Adjustment(s) for Civil Service, Training and Other Statewide Interagency Transfer Activities

($23,989)

($33,787)

0

 

Risk Management Adjustment(s)

$8,882

$17,764

0

 

Retirees Increase Adjustment(s)

($47,032)

($63,481)

0

 

Indirect Cost to DSS - Office of the Secretary

($11,668)

($20,481)

0

 

Transfer Rent and Maintenance payments from Administration program to Child Welfare program

 

 

 

 

 

$3,604,152

$8,200,108

46

 

TOTAL RECOMMENDED

 

 

 

 

 

($196,879)

($271,166)

0

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 96.8% of the existing operating budget. It represents 93.2% of the total request ($8,793,713) for this program. The major changes reflected in the analysis of recommendation include: decreased funding for indirect costs funding to the DSS - Office of the secretary totaling ($63,481); decreased funding for Risk Management adjustment totaling ($33,787); increased funding for all 46 recommended positions totaling $34,688; and decreased funding to reflect an anticipated attrition factor of 2% totaling ($211,429).

PROFESSIONAL SERVICES

This program does not have funding for Professional Services for Fiscal Year 1998-1999.

OTHER CHARGES

$20,635

 

Legislative Auditor for audit services

 

 

 

$20,635

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$213,505

 

Civil Service for personnel services

$20,372

 

Comprehensive Public Training Program for services

$2,000

 

Division of Administration for printing of forms, manuals, letterhead, etc.

$2,625,529

 

DSS - Office of the Secretary for indirect costs

$12,513

 

DSS - Office of the Secretary for purchase of supplies

 

 

 

$2,873,919

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

This program does not have funding for Acquisitions and Major Repairs for Fiscal Year 1998-1999.


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