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Program A: Executive Administration and General Support

Program Authorization: Act 786 of 1978

PROGRAM DESCRIPTION

The mission of the Executive Administration and General Support Program is to provide direction, coordination and monitoring of the office's programs and to provide a variety of managerial and specialized support services.

The goals of the Executive Administration and General Support Program are:

1. Develop, promote and implement policies and mandates.

2. Provide technical and administrative support.

3. Utilize material and human resources in the most efficient and effective manner.

The Executive Administration and General Support Program is responsible for providing administrative, managerial and specialized support services necessary for the effective and efficient administration of the operating programs. Services are provided by the following sections:

Human Resources - Manages the personnel of the office in accordance with all State and departmental rules and regulations.

Budget - Improves the capability of the Office of Family Support to plan and budget for its numerous programs and serves delivery sites.

Training - Provides and coordinates necessary training to OFS staff statewide.

Business Services - Provides coordination of the daily operations necessary to maintain offices including state vehicle coordination, obtaining necessary telephone systems, and coordination of risk management coverage, and property control.

Planning and Policy Formulation - Provides a system of policy development, approval and issuance which assures that OFS programs are operated in compliance with mandated federal and state guidelines, and to monitor legislation and coordinate the preparation of required analyses of pending legislation.

Inquiry - Provides a system for responding on behalf of the Assistant Secretary to visitors, telephone calls and correspondence by providing information ranging from general program requirements to specific in-depth case reports.

Fraud and Recovery - Prevents, detects and investigates suspected fraud by recipients, employees or providers of services and recover fraudulently obtained benefits.

Quality Control - Determines through a system of randomized case review the percentage of those recipients whose eligibility and or benefits have not been correctly determined.

Central Files - Provides a system to efficiently maintain and house all departmental files.

 

OBJECTIVES AND PERFORMANCE INDICATORS

1. The Office of Family Support, through its Executive Administration and General Support Program, will direct, coordinate, monitor and control the diverse operations of agency programs for the Fiscal Year ending June 30, 1999.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with general fund, interagency transfers, self-generated revenues, statutory dedications, and federal funds. The interagency transfers are from: (1) agencies within the Department of Social Services for joint and shared costs, and (2) the Department of Health and Hospitals for joint and shared costs for Medicaid services. The self-generated revenues are from: (1) Title IV-D Child Support Enforcement collections, and (2) various other collections including the state share of recoveries, recoupments, refunds and Child Support Collections or fees. The statutory dedications are derived from the Fraud Recovery Fund. (Per R.S. 39:32B.(8), see table below for a listing of expenditures out of each statutory dedicated fund.) The federal funds are derived from the following: (1) Social Security Act, Title IV-D, Support Enforcement, (2) Food Stamp Act of 1977 (P.L. 95-113), (3) Temporary Assistance for Needy Families (TANF) Grant, (4) Child Care Block Grant, (5) Refugee Resettlement Act of 1980 (P.L. 212), (6) Social Security Act - Disabilities Determinations, and (7) U.S. Citizen Repatriation (P.L. 86-571 and Section 1113 of the Social Security Act).

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$10,898,204

$29,965,696

159

 

ACT 18 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$10,898,204

$29,965,696

159

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$0

($100,000)

0

 

Nonrecurring Adjustment for Fraud Computer System

($5,650)

($179,806)

0

 

Equipment/Major Repairs Adjustments (Nonrecurring: -$17,622; Replacement/New: +$11,972)

$29,151

$58,302

0

 

Annualization of 1997 -'98 Merit Pay Adjustment(s)

$47,667

$95,334

0

 

1998-'99 Merit Pay Adjustment(s)

($75,193)

($150,385)

(4)

 

Personnel Reduction(s)

$125,750

$251,501

0

 

Attrition Adjustment(s)

($13,104)

($26,208)

0

 

Retirement Rate Adjustment(s)

$11,778

$23,555

0

 

Adjustment(s) for Civil Service, Training and Other Statewide Interagency Transfer Activities

$110,738

$221,476

0

 

Risk Management Adjustment(s)

$16,333

$32,666

0

 

Rent in State-owned Building Adjustment(s)

($132,180)

($264,360)

0

 

Maintenance of State-owned Buildings Adjustment(s)

$5,966

$11,932

0

 

UPS Fees

10,398

$20,796

0

 

Maintenance Contracts for equipment with expired warranties

($158,671)

($325,343)

0

 

Indirect Cost Adjustment(s) to DSS - Office of the Secretary

$163,870

$378,016

0

 

Transfer Rent and Maintenance payments from Client Services program to Administration program

 

 

 

 

 

$11,035,057

$30,013,172

155

 

TOTAL RECOMMENDED

 

 

 

 

 

$136,853

$47,476

(4)

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 100.2% of the existing operating budget. It represents 93.9% of the total request ($31,956,446) for this program. The major changes reflected in the analysis of recommendation include: decreased funding for Indirect Cost payments to the DSS - Office of the Secretary totaling $325,343; increased funding for Risk Management premiums totaling $221,476; decreased funding for nonrecurring Fraud Computer system purchase totaling $100,000; increased funding for all 155 recommended positions totaling $153,636; and increased funding to reflect an anticipated attrition factor of 3.5% totaling $251,501.

PROFESSIONAL SERVICES

$20,000

 

Legal services for payment of attorney fees as ordered by various judicial jurisdictions pursuant to decisions reached on lawsuits

$37,802

 

Legal services for state share to litigate class action and individual suits against Federal agencies; presently engaged in class and individual actions regarding quality control error rate sanctions against the U.S. Department of Agriculture

$5,500

 

Other Professional Services for handwriting analysis for the Fraud Section which is necessary in certain legal actions

 

 

 

$63,302

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$300,000

 

Food Stamp Prosecution via District Attorney contracts for fraud and theft of food stamps

$22,280

 

Internal Revenue Intercept fees for cost of intercepting/returning tax refunds to the state to liquidate delinquent Food Stamps and FITAP debts

$375

 

Department of Revenue fees for cost of intercepting/returning tax refunds to liquidate delinquent Child Support, Family Independence Temporary Assistance Program (FITAP) and Food Stamp debts

$2,550

 

Investigative expenses and copies of legal documents

$603,155

 

Miscellaneous printing needs for federal programs that cannot be directly charged to a particular program; and are cost allocated among all federal programs, i.e. personnel forms, letterhead, etc.

$600

 

Fraud Investigations services

$22,500

 

Non-Routine Maintenance to state-owned buildings: Baton Rouge State Office Building and North Street office

$35,000

 

Employee Registration fees for job-related training courses

 

 

 

$986,460

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$322,645

 

Civil Service for personnel services

$30,500

 

Comprehensive Public Training Program for services

$968,247

 

Division of Administration for maintenance of state-owned buildings

$126,877

 

DSS - Office of the Secretary for child care services

$16,191,808

 

DSS - Office of the Secretary for indirect costs

$84,807

 

DSS - Office of the Secretary for office supplies

$252,134

 

State Treasury for cost recovery services

$89,588

 

Uniform Payroll System

 

 

 

$18,066,606

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$40,721

 

Replacement of obsolete, damaged, or inoperative equipment

 

 

 

$40,721

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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