Program Authorization: R.S. 36:471C
The mission of the Executive and Administrative Support Program is to provide civil rights functions, fiscal services, human resources, information services, and planning and budget functions to the Department of Social Services (DSS).
The goals of the Executive and Administrative Support Program are:
1. Provide overall direction and support to the Department.
2. Improve the quality of work life for the Department of Social Services personnel.
3. Achieve and maintain maximum productivity of all resources.
4. Maintain an effective external communication system.
Civil Rights functions, as required by federal legislation, is to ensure equal delivery of services, and equal employment opportunities through the Department of Social Services and their contractors and subcontractors.
Fiscal Services provides quality fiscal and related management support services. Functions include financial management, payment management, payroll and purchasing.
Human Resources administers and coordinates human resources programs throughout the Department by providing consultative and technical services concerning laws, policy rules and regulations, and directs and manages the human resource program for the Executive Office of the Secretary and the Office of Management and Finance in the areas of pay administration, classifications and evaluations, equal employment opportunity and affirmative action, benefits, recruitment, employee relations, operations and performance evaluations.
Information Services provides computer support to all the offices within the Department of Social Services and computer support, except applications development, to the Department of Health and Hospitals and a dedicated data line connecting DPS to DOA is provided for Louisiana Health Care-LSU. The division works closely with the data processing users on a new and revised legislative programs to incorporate computer processing to implement, control and manage federal and state historical, statistical and financial information. In addition to data processing, technical services support is provided to all of the users.
Planning and Budget performs and coordinates functions related to budget, strategic planning, policy formulation and issuance; rulemaking, evaluation and research, legislative tracking, special studies, and related activities. Planning and Budget also serves as the clearinghouse for planning, policy and evaluation data; reviews and analyzes state and federal legislation and regulations; and prepares position papers and special studies/reports relative to programmatic and administrative responsibilities of the Department.
OBJECTIVES AND PERFORMANCE INDICATORS
1. In FY 1998-99, The Office of the Secretary, through its Executive and Administrative Program, will provide a supervisory management and support system including appeals, audit, communication services and General Counsel to assure compliance with laws and regulations governing the department.
2. In FY 1998-99, the Office of the Secretary, through its Executive and Administrative Program, will provide a management support system, including civil rights, fiscal services, human resources, information services and planning and budget, to assure compliance with laws and regulations governing the department.
RESOURCE ALLOCATION FOR THE PROGRAM
SOURCE OF FUNDING
This program is funded with general fund, interagency transfers, self-generated revenues and federal funds. The interagency transfers are from: (1) agencies within the Department of Social Services (DSS) for administrative and support services, and supplies, (2) agencies within the Department of Health and Hospitals (DHH) for supplies, (3) and the Louisiana Health Care Authority (LHCA) for data processing services and supplies. The self-generated revenues are from licensing fees and sales of licensing manuals. The federal funds are from: (1) the Child Care and Development Block Grant (CCDBG), (2) and the Title IV-A At-Risk Child Care Grant.
ANALYSIS OF RECOMMENDATION
The total means of financing for this program is recommended at 98.9% of the existing operating budget. It represents 93.7% of the total request ($28,756,931) for this program. The major changes reflected in the analysis of recommendation include: decreased funding for nonrecurring carryforward for the final payoff of the mainframe computer totaling ($521,585); increased funding for all 305 recommended positions totaling $425,300; personnel reductions reflecting a reduction of three (3) positions totaling ($116,379); and decreased funding to reflect an anticipated attrition factor of 2% totaling ($198,419).
ACQUISITIONS AND MAJOR REPAIRS
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