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Program B: Office of Management and Finance

Program Authorization: R.S. 15:574.2-574.21; R.S. 15:821-840.2; R.S. 15:1111; R.S. 36:401-409; Hayes Williams, et al v. John McKeithen, et al CA 71-98-b (M.D. La.)

PROGRAM DESCRIPTION

The mission of the Office of Management and Finance Program (which is under the authority of the undersecretary) is to provide the leadership, direction, and support to efficiently manage and account for the department's resources. The Office of Management and Finance program is responsible for the fiscal services, information services, food services, maintenance and construction, performance audit, training, procurement and contractual review, and human resource programs of the department. The Prison Enterprises Division is also under the authority of the undersecretary.

The goals of the Office of Management and Finance Program are:

1. Provide efficient management of resources to hold down costs where possible.

2. Ensure that the department's resources are accounted for in accordance with applicable laws and regulations.

3. Provide the necessary support to all units in managing their fiscal affairs.

4. Ensure that Prison Enterprises operations meet American Correctional Association (ACA) standards.

OBJECTIVES AND PERFORMANCE INDICATORS

1. The Office of Management and Finance will competently manage areas of responsibilities encompassing fiscal services, procurement, contract, payroll, personnel, grants and data processing management; maintenance and construction; and Prison Enterprises.

The success of this program is reflected in the success of other programs in the Department of Public Safety and Corrections, Corrections Services. Performance information consistent with this program's strategic plan and with the statewide model for administration/support service programs will be reported next year. For the FY 1998-99 budget development cycle, the following performance information is reported:

External Comparisons:

· U.S. Bureau of the Census figures for FY 1995-96 (the most recent state comparisons available from the bureau) show that Louisiana's per capita state spending on corrections ($88.34) was below the national average ($103.21).

· According to Adult Correctional Systems: A Comparative Data Report Submitted to the Fiscal Affairs and Government Operations Committee , Southern Legislative Conference, Council of State Governments, Fall 1997:

Louisiana had the third lowest increase in adult corrections budgets among Southern Legislative Conference (SLC) states between FY 1987-88 and FY 1997-98. Louisiana's correction budget grew by 104.29% while the region's expenditures for corrections climbed by 174.73%.

Between FY 1992-93 and FY 1997-98, Louisiana had the fourth lowest increase in its adult corrections budget among SLC states. Louisiana's correction budget grew by 30.08% while the region's expenditures for corrections rose by 41.50%.

· According to the Criminal Justice Institute's The 1997 Corrections Yearbook:

A comparison of 52 adult correctional agency budgets (including 50 states, the District of Columbia, and the federal government) shows that the average agency's budget (including operating and capital budgets) represented 4.8% of the jurisdiction's total budget. In Louisiana, adult corrections represented 3.2% of the state's total budget.

The nationwide average total cost per inmate per day in 1996 was $54.25 in all adult agencies; Louisiana's, $35.86.

Prison Enterprises: All Prison Enterprises programs have met all appropriate American Correctional Association standards in cooperation with each audited adult correctional institution. Performance information for the Prison Enterprises Division may be found in Schedule 21.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with state general fund, interagency transfers, fees and self-generated revenue and federal funds. The interagency transfers are received from the following: (1) administrative cost reimbursed from the Department of Education for the school lunch program, PIPS, Title 1, Title 2, Title 6, Drug Free Schools; (2) LCLE for special projects; (3) security costs reimbursed by the Department of Transportation and Development for providing inmate road cleanup crews. The fees and self-generated revenue are derived from the following: (1) funds collected from Prison Enterprises for postage reimbursement and administrative costs; (2) funds collected from inmate banking to cover administrative cost incurred from managing the inmate banking program; (3) funds collected from telephone commissions; and (4) funds collected from Baton Rouge City Police Department for water and sewerage services at the Headquarters Complex. The federal funds are grants received from the National Institute of Corrections and the Life Skills for State and Local Prisoners Grant Program.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$10,746,786

$13,100,535

116

 

ACT 18 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$10,069,896

0

 

Carryforward for the Violent Offender Truth-in-Sentencing Grant Program and the Residential Substance Treatment Grant Program

$0

$429,047

9

 

Life Skills for State and Local Prisoners Grant Program

 

 

 

 

 

$10,746,786

$23,599,478

125

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$0

($9,529,896)

0

 

Non-Recurring Adjustment for federal funds received through the Violent Offender/Truth-in-Sentencing Grant Program

$0

($540,000)

 

 

Non-Recurring Adjustment for federal funds received through the Louisiana commission on Law Enforcement for the Residential Substance Abuse Treatment Grant Program

($68,095)

($68,095)

0

 

Non-Recurring Adjustment for one-time circuit charges and supplies associated with Year 1 of the Wide Area Networking Project for the Department

($359,359)

($359,359)

0

 

Equipment/Major Repairs Adjustment(s) (Non-recurring: -$580,559; Replacement/New: +$221,200)

$84,407

$84,407

0

 

Annualization of 1997 -'98 Merit Pay Adjustment(s)

$67,333

$67,333

0

 

1998 -'99 Merit Pay Adjustment(s)

($114,142)

($114,142)

(3)

 

Personnel Reduction(s)

$154,256

$154,256

0

 

Attrition Adjustment(s)

($18,176)

($18,176)

0

 

Retirement Rate Adjustment(s)

$50,109

$50,109

0

 

Adjustment(s) for Civil Service, Training and Other State-wide Interagency Transfer activities

($115,000)

($115,000)

0

 

Reductions in various Expenditure Categories; Including reductions to fully fund salaries

($819,503)

($819,503)

0

 

Risk Management Adjustment(s)

$30,612

$30,612

0

 

UPS Fees

$28,600

$28,600

0

 

Legislative Auditor Fees

$0

($92,253)

0

 

Adjust interagency transfers for various IAT agreements through the Louisiana Commission on Law Enforcement and the Department of Education for PIPS, Title 2, Title 6 and Title 4

$11,783

$11,783

0

 

Adjust interagency transfers with the Department of Public Safety for data processing and radio user fees

$3,700,322

$3,700,322

4

 

Operating Services and Supply funding along with the salaries of four Information Technology positions associated with Year 2 of the Wide Area Networking Project for the Department

($33,572)

($33,572)

(1)

 

Transfer of one maintenance position to the Incarceration Program at Hunt Correctional Center to properly reflect position and funding in the appropriate agency of the Department

 

 

 

 

 

$13,346,361

$16,036,904

125

 

TOTAL RECOMMENDED

 

 

 

 

 

$2,599,575

($7,562,574)

0

 

DIFFERENCE (TOTAL RECOMMENDATION AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 68.0% of the existing operating budget. It represents 57.6% of the total request ($27,858,048) for this program. The decrease in the recommended level is primarily due to non-recurring federal grants and equipment. The personnel reduction is due to the elimination of three (3) vacant positions. The elimination of these vacant positions, along with the reduction of other expenditure categories and the attrition adjustment, are recommended to provide the necessary adjustments needed to fully fund the 125 recommended positions.

PROFESSIONAL SERVICES

$148,928

 

Consulting and software modification service for the Wide Area Networking Project for the Department

$72,500

 

Consulting services for the Life Skills for State and Local Prisoners Grant Program

$5,854

 

Engineering and architectural consultant for specifications pertaining to construction and renovation projects

$8,318

 

Attorneys - reimbursement to employees' attorneys in Civil Service cases the Department loses

$79,738

 

Evaluation for Prison Rehabilitation Program as required by Act 138 of the 3rd Extraordinary Special Session of 1994

 

 

 

$315,338

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$120,000

 

LCLE Grants for law enforcement to be awarded to the Department of Corrections

$122,314

 

Legislative Auditor

$12,498

 

Life Skills for State and Local Prisons Grant Program

$604,645

 

DOTD Inmate Road Crews for state inmates housed in local jails

 

 

 

$859,457

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$565,928

 

Allocation to the Department of Civil Service

$1,452

 

Allocation to the Comprehensive Public Training Program

$6,419

 

Allocation to the State Treasurer

$191,392

 

Allocation to the Division of Administration for Uniform Payroll System

$1,560

 

Allocation to the Division of Administration for the State Register

$68,304

 

Allocation to the Department of Public Safety for the provision of data processing services to support the automation of adult, juvenile and inmate banking systems.

 

 

 

$835,055

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$2,434,400

 

Replacement of various pieces of office equipment; purchase data communications equipment and computer hardware for Year 2 of the Wide Area Network Project for the Department

 

 

 

$2,434,400

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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