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Program A: Support Services

Program Authorization: R.S. 36:501

PROGRAM DESCRIPTION

The mission of the Support Services Program is to define, procure, and allocate resources necessary to support the activities of the Department of Transportation and Development. This program is the service center that provides financial information, budget preparation and monitoring, data processing, purchasing, personnel services, equal opportunity services, and equipment management to the department to maintain and enhance the overall operations. The program's long range goal is to provide the other DOTD programs with efficient and effective support services to assist in achieving their specific missions and objectives. This program has only one activity, Support Services.

OBJECTIVES AND PERFORMANCE INDICATORS

The Support Services Program provides support services to the Department of Transportation and Development. The success of this program is reflected in the success of the other programs in the department. Performance information consistent with this program's strategic plan and with the statewide model for support service programs will be reported next year.

2. In FY 1998-99, the Support Services Program will ensure that the department's computers are in compliance for Year 2000 by July 31, 1999.

3. In FY 1998-99, the Support Services Program will maintain a 95% accuracy rate in processing personnel actions.

4. In FY 1998-99, the Support Services Program will reduce the number of employee accidents by 10%.

5. In FY 1998-99, the Support Services Program will prepare and let to bid 350 construction projects and manage 570 active projects.

6. In FY 1998-99, the Support Services Program will increase the percentage of monies obtained from those who have damaged public roads and bridges to 50% of the total reimbursable value.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with Interagency Transfers, Fees and Self-Generated revenues, and Statutory Dedications. The Interagency Transfers are for space occupied by Civil Service and the Department of Health and Hospitals in the DOTD Annex as well as payments for computer services of the Advantis Information System (Department of Education, Division of Administration, Department of Public Safety, Department of Labor, Department of Social Services and Louisiana State University). The Fees and Self-Generated revenues are from computer services provided to non-state users and fees for bid lists mailed to contractors. In addition, an administrative fee is assessed to Sabine River Authority for support services rendered. Statutory dedications are Transportation Trust Fund-Regular and Transportation Trust Fund-Federal. (Per R.S. 39:32B. (8), see table below for a listing of expenditures out of each statutory dedicated fund.)

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$0

$31,390,403

340

 

ACT 18 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$224,588

0

 

Funding provided for Management of America, Inc. consultant group to reorganize the structure of DOTD and determine organizational structure and staffing levels that will provide optimum efficiency

 

 

 

 

 

$0

$31,614,991

340

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$0

($224,588)

0

 

Nonrecurring Carryforward for Management of America, Inc. consultant group to reorganize the structure of DOTD and determine organizational structure and staffing levels that will provide optimum efficiency

$0

$74,042

0

 

Equipment/Major Repairs Adjustment(s)

$0

$235,127

0

 

1998 -'99 Merit Pay Adjustment(s)

$0

$299,678

0

 

Attrition Adjustment(s)

$0

($66,331)

0

 

Retirement Rate Adjustment(s)

$0

$2,393

0

 

Adjustment(s) for Civil Service, Training and Other Statewide Interagency Transfer Activities

$0

($491,550)

(13)

 

Personnel Reduction(s)

$0

($485,169)

0

 

Reductions in various Expenditure Categories; Including Reductions to fully fund Salaries

$0

$24,865

0

 

Risk Management Adjustment(s)

$0

$0

0

 

Means of Financing Substitutions - Replace Transportation Trust Fund-Regular with Interagency Transfers to cover the cost of Risk Management premiums for the Department of Civil Service and DHH

$0

$3,323,468

0

 

Technical Adjustment moving LEAF/3rd party financing from the Office of Engineering

$0

$350,000

0

 

New/Expanded - Computer System and Application Request for Year 2000 Compliance

 

 

 

 

 

$0

         $34,656,926

327

 

TOTAL RECOMMENDED

 

 

 

 

 

$0

$3,041,935

(13)

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 109.6% of the existing operating budget. It represents 96.9% of the total request ($35,759,559) for this program. The increase in the Support Services Program is due to the following: annualization of funding for the Automation Engineering and Microwave Units transferred from the Office of Engineering; funding recommended for a study of the organizational structure of DOTD; and an adjustment moving LEAF/3rd party financing from the Office of Engineering. The Personnel Reductions are due to positions that were vacant 1 year or more.

PROFESSIONAL SERVICES

$49,167

 

A management consultant contract to provide the Department with the ability to communicate within the Department and externally with Federal Highway Administration for financial approvals, financial administration and financial analysis.

$50,000

 

Professional services for engineering and architectural assistance; for expert witnesses in these fields due to increase and complexity in litigation in all phases of legal work

$350,000

 

Professional legal services involving general law, expropriation, environmental law, collection on hazardous waste clean up sites, construction, property, personnel matters and specific suits.

$200,000

 

Professional legal services involving such matters as contract property, general law, compliance programs, and expropriation which require expertise beyond in-house capability

$350,000

 

Provide for testing of all mainframe systems and applications for Year 2000 compliance. Identify all systems and applications that require modifications for Year 2000 compliance. Perform the necessary modifications for those identified systems and applications.

 

 

 

$999,167

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$322,833

 

Legislative Auditor expenses

$2,881

 

Disadvantaged Business Enterprise Training for providing assistance in filling out necessary documents and holding training seminars

$500

 

Transcription Fees

$40,000

 

Recording fees and court costs - fees paid to Clerk of Court in each parish for recording contracts entered into by DOTD for its Capital Outlay program

 

 

 

$366,214

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$38,765

 

Department of Civil Service - personnel services

$3,752

 

Division of Administration - Comprehensive Public Training Program (CPTP)

$34,376

 

Treasurer for central depository charges

$100,000

 

Secretary of State for microfilm services

$9,098

 

Division of Administration for information services

 

 

 

$185,991

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$268,201

 

Replacement of computers and printers, hard drives, and monitors

 

 

 

$268,201

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS

07 DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT


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