Program Authorization: R.S. 25:127; R.S. 44:36, 401-427
The mission of the Archives and Records Program is to serve as the official state archival repository for all documents judged to have sufficient historical or practical value to warrant preservation by the state; to provide a records management program for various agencies of state government and political subdivisions of the state; to provide access to genealogical vital records. The program provides access to records of births, deaths, and marriages (of citizens born in Louisiana only) in specific parishes and for specific years; the Heritage Center, which offers genealogical information on births, deaths, and marriages extracted from records of 90 countries; and additional genealogical resources and research assistance. The program also offers exhibits on the artistic, social, cultural, political, natural resources, economic resources and heritage of Louisianians. The goal of this program to accomplish its mission in a manner which continually increases the efficiency and quality of its functions. This program has one activity, Archives and Records.
OBJECTIVES AND PERFORMANCE INDICATORS
1. The Archives and Records Program will generate a $1.4 million net savings in the cost of records storage during FY 1998-99.
2. The Archives and Records Program will complete a physical condition assessment of all archival collections in the Archives by June 30, 1999, identifying those materials in need of conservation treatment.
3. The Archives and Records Program will develop and present an exhibit and lecture program to provide exhibits on special archival collections and the history of Louisiana and its people by the end of 1998.
4. The Archives and Records Program will conduct, by the end of FY 1998-99, a feasibility study regarding service enhancement measures designed to improve the quality and accessibility to genealogical and historical information available to the public via the Vital records and Research Room.
RESOURCE ALLOCATION FOR THE PROGRAM
SOURCE OF FUNDING
This program is funded with interagency transfers and self-generated revenues. Interagency transfers are derived from charges to other state agencies for copies of documents and microfilming. The fees and self-generated revenues are derived from charges for other services such as registering trademarks and partnerships, providing certificates of good standing, and providing copies and certified copies of any requested documents.
ANALYSIS OF RECOMMENDATION
The total means of financing for this program is recommended at 108.9% of the existing operating budget. It represents 101.6% of the total request ($2,218,940) for this program. The net increase is primarily due to the realignment of eight positions along with the removal of funding for nonrecurring acquisitions.
ACQUISITIONS AND MAJOR REPAIRS
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