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Program C: Archives and Records

Program Authorization: R.S. 25:127; R.S. 44:36, 401-427

PROGRAM DESCRIPTION

The mission of the Archives and Records Program is to serve as the official state archival repository for all documents judged to have sufficient historical or practical value to warrant preservation by the state; to provide a records management program for various agencies of state government and political subdivisions of the state; to provide access to genealogical vital records. The program provides access to records of births, deaths, and marriages (of citizens born in Louisiana only) in specific parishes and for specific years; the Heritage Center, which offers genealogical information on births, deaths, and marriages extracted from records of 90 countries; and additional genealogical resources and research assistance. The program also offers exhibits on the artistic, social, cultural, political, natural resources, economic resources and heritage of Louisianians. The goal of this program to accomplish its mission in a manner which continually increases the efficiency and quality of its functions. This program has one activity, Archives and Records.

OBJECTIVES AND PERFORMANCE INDICATORS

1. The Archives and Records Program will generate a $1.4 million net savings in the cost of records storage during FY 1998-99.

2. The Archives and Records Program will complete a physical condition assessment of all archival collections in the Archives by June 30, 1999, identifying those materials in need of conservation treatment.

3. The Archives and Records Program will develop and present an exhibit and lecture program to provide exhibits on special archival collections and the history of Louisiana and its people by the end of 1998.

4. The Archives and Records Program will conduct, by the end of FY 1998-99, a feasibility study regarding service enhancement measures designed to improve the quality and accessibility to genealogical and historical information available to the public via the Vital records and Research Room.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with interagency transfers and self-generated revenues. Interagency transfers are derived from charges to other state agencies for copies of documents and microfilming. The fees and self-generated revenues are derived from charges for other services such as registering trademarks and partnerships, providing certificates of good standing, and providing copies and certified copies of any requested documents.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$0

$2,071,305

53

 

ACT 18 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$0

$2,071,305

53

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$0

($45,177)

0

 

Equipment/Major Repairs Adjustment(s)

$0

$24,472

0

 

Annualization of 1997 -'98 Merit Pay Adjustment(s)

$0

$28,549

0

 

1998 -'99 Merit Pay Adjustment(s)

$0

($1,322)

0

 

Attrition Adjustment(s)

$0

($7,091)

0

 

Retirement Rate Adjustment(s)

$0

($51,699)

0

 

Reductions in various Expenditure Categories; Including Reductions to fully fund Salaries

$0

$4,779

0

 

Printing expenses

$0

$5,879

0

 

Realign operating services among the various programs to properly reflect the expenditure of funds

$0

$226,607

8

 

Technical Adjustment - place positions in correct program

 

 

 

 

 

$0

$2,256,302

61

 

TOTAL RECOMMENDED

 

 

 

 

 

$0

$184,997

8

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 108.9% of the existing operating budget. It represents 101.6% of the total request ($2,218,940) for this program. The net increase is primarily due to the realignment of eight positions along with the removal of funding for nonrecurring acquisitions.

PROFESSIONAL SERVICES

$55,336

 

Other Professional Services to work with the Film and Video Archives Division to do research

 

 

 

$55,336

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

This program does not have funding for Other Charges for Fiscal Year 1998-1999.

ACQUISITIONS AND MAJOR REPAIRS

$10,502

 

Lawn equipment, office furniture, file cabinets, security camera, archival equipment

 

 

 

$10,502

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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