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Program A: Office of Management and Finance

Program Authorization: R.S. 36:626

PROGRAM DESCRIPTION

In a manner consistent with Article 4, Section 10, of the Louisiana Constitution of 1974, the mission of the Office of Management and Finance is to provide leadership and support services for the Office of the Commissioner and his immediate staff and for the other offices of the Louisiana Department of Agriculture. The program serves as a central manager for revenue, purchasing, payroll, and computer functions. It is also responsible for budget preparation, management of the department's funds, and distribution of food commodities donated by the United States Department of Agriculture (USDA). The Office of Management and Finance strives to achieve the goal of fostering efficiency by maintaining low administrative costs and effectiveness by ensuring the success of all other departmental programs. The activities of this program are Administrative and Food Distribution Program.

OBJECTIVES AND PERFORMANCE INDICATORS

The Management and Finance Program provides leadership and support services to the Department of Agriculture and Forestry. The success of this program is reflected in the success of the other programs is reflected in the success of the other programs in the department. Performance information consistent with this program's strategic plan and with the statewide model for administration and support service programs will be reported next year.

1. The Management and Finance Program will reduce the administrative cost of the Food Distribution Program 1.5% during FY 1998-99.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with state general fund, interagency transfers, statutory dedications, fees & self-generated revenues, and federal funds. Interagency transfers are received from Civil Service for payment of office rent. Fees and self-generated revenues are derived from: (1) rental of office space to Group Benefits; and (2) miscellaneous insurance reimbursements. Statutory dedication funds are derived from tonnage fees on fertilizer and are dedicated to building an Agricultural Center. (Per R.S. 39:32B.(8), see table below for a listing of expenditures out of each statutory dedicated fund.) Federal funds are the result of: (1) indirect costs received from federal programs within various offices, and (2) USDA - Temporary Emergency Food Assistance Program for needy families.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$11,088,511

$15,049,742

121

 

ACT 18 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$11,088,511

$15,049,742

121

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$0

($664,320)

0

 

Removal of Group Benefit rental expenses which are now financed through the Louisiana Agricultural Finance Authority

($17,045)

($17,045)

0

 

Equipment/Major Repairs Adjustment(s) (Nonrecurring: -$417,045; Replacement/New: +400,000)

$33,992

$33,992

0

 

Annualization of 1997 -'98 Merit Pay Adjustment(s)

$117,487

$117,487

0

 

1998 -'99 Merit Pay Adjustment(s)

($139,801)

($139,801)

0

 

Attrition Adjustment(s)

($20,908)

($20,908)

0

 

Retirement Rate Adjustment(s)

$5,106

$5,106

0

 

Adjustment(s) for Civil Service, Training and Other Statewide Interagency Transfer Activities

($11,902)

($11,902)

0

 

Reductions in various Expenditure Categories; Including Reductions to fully fund Salaries

($791,982)

($791,982)

0

 

Risk Management Adjustment(s)

($1,460)

($1,460)

0

 

Maintenance of State-owned Buildings Adjustments

$4,441

'$4,441

0

 

Uniform Payroll System charges

$19,544

$19,544

0

 

Legislative Auditor Fees

 

 

 

 

 

$10,285,983

$13,582,894

121

 

TOTAL RECOMMENDED

 

 

 

 

 

($802,528)

($1,466,848)

0

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 90.2% of the existing operating budget. It represents 91.3% of the total request ($14,863,352) for this program. The decrease is primarily associated with the decrease in risk management premiums and the removal of funding for nonrecurring rentals. Other adjustments contributing to the reduced funding include the removal of funding for nonrecurring acquisitions and a decrease in the retirement rate.

PROFESSIONAL SERVICES

$186,409

 

Legal services for attorneys to represent the department in all legal proceedings

 

 

 

$186,409

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$146,309

 

Legislative Auditor

$590,901

 

Temporary Emergency Food Assistance Program for providing commodities to 51 organizations for household consumption by low income individuals

$1,000, 000

 

Debt Service payment for the Agriculture building

 

 

 

$1,667,109

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$15,053

 

Department of Civil Service

$20,523

 

Office of Uniform Payroll System

$2,000

 

Department of Treasury

$59,917

 

Claiborne Vo-Tech for operating automotive shop

$791

 

Office of Information Services for data processing

$50,018

 

Division of Administration for maintenance costs

 

 

 

$148,302

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$298,026

 

Replacement of 18 vehicles with over 100,000 miles.

$101,974

 

Replacement computer equipment

 

 

 

$400,000

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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