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Program A: Administrative

Program Authorization: La. Constitution Article IV, Sections 7 and 14, and Article XIII, Section 1; R.S. 6:55(b)4; R.S. 17:932; R.S. 18:23-26; R.S. 23:1371-1372; R.S. 37:741-744(C), 801.5, 1401(A), 3490-3493; R.S. 49:151, 206 et seq., 968; R.S. 51:1251; R.S. 9: 2446-2447; R.S. 32:1253; R.S. 35:15.2, 71 et seq., 192, 201, 325, 391; R.S. 40:1299. 52.2; R.S. 42:162, 1162; RS. 24:173-174, 207-208, 254; R.S. 25:126; R.S. 43:19, 23-24, 81, 87, 150, 174, 231-232

PROGRAM DESCRIPTION

The mission of the Administrative Program is to assist the Secretary of State in carrying out his duties; to provide a system for proper maintenance and control over all activities within the department; to provide for general management and supervision of department finances and financial operations; and to provide legal expertise on functions prescribed by law. The program is responsible for maintaining accurate records of governmental officials, commissions issued, wills registered, and all penal records. It prepares such official publications as acts of the legislature, constitutional amendments, rosters of officials (every two years), reports of the secretary of state, election returns (every four years), and other important publications. The goal of the Administrative Program is to provide leadership and support services to the Department of State and to assist each section supervisor in reaching their established program goals as prescribed by law. This program has one activity, Administrative.

OBJECTIVES AND PERFORMANCE INDICATORS

The Administrative Program provides leadership and support services to the Department of State. The success of this program is reflected in the success of the other programs in the department. Performance information consistent with this program's strategic plan and with the statewide model for administration and support service programs will be reported next year.

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with fees and self-generated revenues. The fees and self-generated revenues are derived from the following: (1) a $60 filing fee relative to domestic corporations; (2) a $100 filing fee relative to foreign corporations; (3) a $25 filing fee for annual reports relative to domestic and foreign corporations; and (4) charges for other services such as registering trademarks and partnerships, providing certificates of good standing, and providing copies and certified copies of any requested documents.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

 

DESCRIPTION

 

 

 

 

 

$0

3,293,219

41

 

ACT 18 FISCAL YEAR 1997-1998

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$0

$3,293,219

41

 

EXISTING OPERATING BUDGET - December 10, 1997

 

 

 

 

 

$0

($209,323)

0

 

Non-Recurring printing expenditures

$0

($53,775)

0

 

Equipment/Major Repairs Adjustment(s)

$0

$19,940

0

 

Annualization of 1997 -'98 Merit Pay Adjustment(s)

$0

$25,444

0

 

1998 -'99 Merit Pay Adjustment(s)

$0

($35,346)

0

 

Attrition Adjustment(s)

$0

($8,334)

0

 

Retirement Rate Adjustment(s)

$0

$1,646

0

 

Adjustment(s) for Civil Service, Training and Other Statewide Interagency Transfer Activities

$0

($10,038)

0

 

Reductions in various Expenditure Categories; Including Reductions to fully fund Salaries

$0

$29,350

0

 

Risk Management Adjustment(s)

$0

$851

0

 

UPS Fees

$0

$3,379

0

 

Legislative Auditor Fees

$0

($350,575)

0

 

Realign operating services among the various programs to properly reflect the expenditure of funds

$0

$6,452

1

 

Technical Adjustment - place position in correct program

 

 

 

 

 

$0

$2,712,890

42

 

TOTAL RECOMMENDED

 

 

 

 

 

$0

($580,329)

1

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 82.3% of the existing operating budget. It represents 83.2% of the total request ($3,259,558) for this program. The decreased funding is primarily due to the realignment of funding to other programs and the removal of funding for non-recurring printing and acquisitions. The increase in the T.O. is due to a technical correction transferring a position from another program.

PROFESSIONAL SERVICES

$20,000

 

Other Professional Services for computer consulting services

 

 

 

$20,000

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$36,259

 

Legislative Auditor

 

 

 

$36,259

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$1,045

 

Office of Information Services for data processing services

$94,448

 

Department of Justice for legal services

$4,665

 

Uniform Payroll System charges

$16,428

 

Department of Treasury

$14,711

 

Department of Civil Service

 

 

 

$131,297

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$5,025

 

Replacement file cabinets and chairs

 

 

 

$5,025

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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