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Program A: Administrative Support

Program Authorization: Act 44 of 1998

PROGRAM DESCRIPTION

The mission of the Administrative Support Program (organizationally expressed as the Office of State Mail Operations) is to provide its subscribing agencies, high quality mail service agencies which includes the pickup and delivery of interagency and U.S. mail and application at an affordable price.

The goal of the Administrative Support Program is to maintain efficient, well-organized, cost-effective mail processing and delivery to subscribing state agencies.

The Administrative Support Program assists state agencies in reducing and controlling expenses by providing cost-effective centralized mail/messenger services.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

 

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded from Self-generated revenue derived from the sale of messenger and mail services to other state agencies.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$0

$2,588,343

11

 

ACT 44 FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$0

$2,588,343

11

 

EXISTING OPERATING BUDGET November 20, 1998

 

 

 

 

 

$0

$6,181

0

 

Annualization of FY 1998 -1999 Classified State Employees Merit Increase

$0

$3,929

0

 

Classified State Employees Merit Increases for FY 1999 -2000

$0

($2,018)

0

 

Risk Management Adjustment

$0

($2,900)

0

 

Nonrecurring Acquisitions and Major Repairs

$0

$7

0

 

UPS Fees

$0

$24,960

0

 

Salary Base Adjustment

$0

($151)

0

 

Civil Service Fees

$0

($35,070)

0

 

Salary Funding from Other Line Items

 $0

 $3,016

 0

 

Office of Information Services (O.I.S.) 

$0

$3,531

0

 

Other Annualizations Vans financed through the Louisiana Equipment and Acquisition Fund (L.E.A.F.) for use in town for messenger service and transporting mail to the United States Post Office

         

$0

$2,589,828

11

 

TOTAL RECOMMENDED

 

 

 

 

 

$0

$1,485

0

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 100.1% of the existing operating budget. It represents 92.7% of the total request ($2,792,564) for this program. The major change from existing operating budget to total recommended is associated with annualization costs for vans financed through L.E.A.F. and O.I.S. adjustment for computer support assistance. All applicable statewide policy adjustments have been applied to this ancillary program. The major differences between total request and total recommended are projected inflation costs of $66,494 and the scheduled 27th pay period costs of $10,599 were not included in total recommended in accordance with statewide policy guidelines. Additional funding of $87,384 was requested but not included in the total recommended for the postal rate increase effective in January of 1999. If additional budget authority is necessary for this budget unit during the fiscal years, adjustments can be made to provide it. The recommended level provides adequate funding to continue mail operations and messenger services to user agencies at current level.

PROFESSIONAL SERVICES

This program does not have funding for Professional Services for Fiscal Year 1999-2000.

OTHER CHARGES

This program does not have funding for Other Charges for Fiscal Year 1999-2000.

ACQUISITIONS AND MAJOR REPAIR

This program does not have funding for Acquisitions and Major Repairs for Fiscal Year 1999-2000.


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