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Program A: Administrative Services

Program Authorization: Act 44 of the 1998 Regular Session

PROGRAM DESCRIPTION

The mission of the Administrative Services Program is to provide cost effective and beneficial products and services in the areas of printing and forms management to fulfill needs of state agencies in an expeditious and supportive manner and to reduce the paperwork burden on state agencies and the public.

The goals of the Administrative Services Program are:

  1. Provide ongoing quality printing and cost effective forms management.
  2. Improve cost efficiency.
  3. Enhance the availability of State Printing/Forms Management services.

The Administrative Services Program includes the following activities: Office of State Printing and the Office of Forms Management.

Administrative Services provides quality service at a cost less than or equal to commercial vendors, however, under certain circumstances it is appropriate to utilize resources from other state agencies as well as the private sector.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

 

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded from Self-generated Revenue derived from the sale of forms and printing services to other state agencies and local governments.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$0

$5,190,838

37

 

ACT 44 FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$59,701

2

 

Funding for two (2) positions and associated expenses for forms management

 

 

 

 

 

$0

$5,250,539

39

 

EXISTING OPERATING BUDGET November 20, 1998

 

 

 

 

 

$0

$25,436

0

 

Annualization of FY 1998-1999 Classified State Employees Merit Increase

$0

$19,395

0

 

Classified State Employees Merit Increases for FY 1999 -2000

$0

($18,627)

0

 

Risk Management Adjustment

$0

($9,600)

0

 

Nonrecurring Acquisitions and Major Repairs

$0

$39

0

 

UPS Fees

$0

$187

0

 

Civil Service Fees

$0

$132,038

0

 

Salary Base Adjustment

$0

($23,120)

0

 

Attrition Adjustment

$0

($153,749)

0

 

Salary Funding from Other Line Items

$0

$4,456

0

 

Office of Information Services (O.I.S.)

$0

($42,947)

0

 

Other Adjustments - Estimated cost difference between payments due in FY99 and FY00 for replacement and new equipment funded through Louisiana Equipment Acquisition Fund (L.E.A.F.) program

$0

$648

0

 

Other Adjustments Overtime expenses

 

 

 

 

 

$0

$5,184,695

39

 

TOTAL RECOMMENDED

         

$0

($65,844)

0

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

 

 

 

 

 

The total means of financing for this program is recommended at 98.7% the existing operating budget. It represents 94% the total request ($5,516,622) for this program. The major difference between total recommended and total existing operating budget is the reduction in L.E.A.F. expenditures for equipment ($42,947). All applicable statewide policy adjustments have been applied to this program. Total request and total recommended differ mainly because of certain statewide policy adjustments not funding inflation costs ($116,053), maintaining a two percent (2%) attrition factor ($23,120), and transferring $153,749 from Operating Supplies to fully fund salaries and associated related benefits. The recommended funding level should enable this ancillary program to continue to provide printing and forms management services that are cost effective for its customer agencies.

PROFESSIONAL SERVICES

This program does not have funding for Professional Services for Fiscal Year 1999-2000.

OTHER CHARGES

This program does not have funding for Professional Services for Fiscal Year 1999-2000.

ACQUISITIONS AND MAJOR REPAIRS

This program does not have funding for Acquisitions and Major Repairs for Fiscal Year 1999-2000.


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