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Program B: Office of Management and Finance

Program Authorization: La. Constitution of 1974, Article 8, Sec. 2; R.S. 36:647; R.S. 17:21-27; R.S. 7(2)(c)(d) and (e); R.S. 39:29-33,1491,1494-1502,1557-1558,1572,1593-1598; R.S. 17:3971-4001; R.S. 39:75; R.S.17:10.1-10.3; R.S. 36:651; R.S. 17:354

PROGRAM DESCRIPTION

The mission of the Office of Management and Finance Program is to provide financial and informational management systems to administer educational programs and to support educational accountability.

The goals of the Office of Management and Finance Program are:

1. Improve customer access to financial and educational information as measured by an 80% customer satisfaction rating.

2. Increase the effectiveness by which financial resources are allocated as measured by percent change in questioned costs.

The Office of Management and Finance Program includes the following activities: Procurement and Asset Management, Appropriation Control, Budget Control, MFP Accountability - Information Management and School Finance and Audit, Progress Profiles/Planning and Evaluation, Management Information Systems and Administrative Transfers.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

 

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with the General Fund, Interagency Transfers, Self-generated Revenues, Statutory Dedication and Federal Funds. The Interagency Transfers are provided through indirect cost recovery from federal programs and payments from various federal and state programs within the Department for goods and services provided including supplies, postage, evaluations) and accounting/expenditure control. The Self-generated Revenue is derived from non-profit donations such as Distinguished Partners. The Statutory Dedication is provided through the Teacher Supplies Fund and the School and District Accountability Fund as authorized in Act 473 and 478 of the 1997 Regular Session. (Per R.S.39:32B.(8), see table below for a listing of expenditures out of each statutory dedicated fund.) Federal Funds are provided through a grant from the National Cooperative Education Statistics System (NCESS); and the following: Title 1,2,4, and 6 of the Improving America's Schools Act of 1994; Adult Education Act, Sections 4 and 5 of the Child Nutrition Act of 1966; Sections 11 and 13 of the National School Lunch Act of 1946, as amended; Individuals with Disabilities Education Act (Parts B, C, D and H); and the Carl D. Perkins Vocational and Applied Technology Act.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$9,794,195

$17,408,839

214

 

ACT 19 FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$9,794,195

$17,408,839

214

 

EXISTING OPERATING BUDGET - November 20, 1998

 

 

 

 

 

$116,294

$180,797

0

 

Annualization of FY 1998-1999 Classified State Employees Merit Increase

$101,452

$157,045

0

 

Classified State Employees Merit Increases for FY 1999-2000

($75,089)

($75,089)

0

 

Risk Management Adjustment

$0

($1,164,892)

0

 

Nonrecurring Acquisitions and Major Repairs

$0

($65,000)

0

 

Nonrecurring carry forward Classroom-based Technology Fund

$4,546

$4,546

0

 

Legislative Auditor Fees

($190,240)

($279,765)

0

 

Rent in State-Owned Buildings

$234,117

$234,117

0

 

Maintenance of State-Owned Buildings

$582

$582

0

 

UPS Fees

$305,875

$552,220

0

 

Salary Base Adjustment

($105,692)

($166,701)

0

 

Attrition Adjustment

$8,529

$8,529

0

 

Civil Service Fees

($376,095)

($678,994)

0

Salary Funding from Other Line Items

$0

($75,000)

0

Other Nonrecurring Adjustments Administrative component of Teacher Supplies

($44,142)

($44,142)

(1)

Other Technical Adjustments Transfer T.O. and Salary to Student & School Performance

($36,500)

($36,500)

0

Other Technical Adjustments Transfer Executive Publications to Executive Office

$76,084

$76,084

0

Other Technical Adjustments - Correctly budget Risk Management premium

$0

$32,094

1

Other Technical Adjustments Position transferred from Special Populations

($230,475)

($230,475)

(6)

 

Other Technical Adjustments Transfer Technical College Regional Accountants to Board of Supervisors of Community and Technical Colleges

($330,989)

($230,989)

(2)

 

Other Technical Adjustments Transfer Technical College ISIS Support to Board of Supervisors Community and Technical Colleges

$4,573

$0

0

Means of Financing Substitution(s) Replace federal funds with general funds for building security costs

$668,000

$668,000

4

 

New and Expanded Adjustments Increase support for Education Accountability Data-system

 

 

 

 

 

$9,925,025

$16,175,306

210

 

TOTAL RECOMMENDED

 

 

 

 

 

$130,830

($1,233,533)

(4)

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 92.9% of the existing operating budget. It represents 64.1% of the total request ($25,219,792) for this program. The decrease is primarily attributable to the transfer of the Technical College ISIS Network Unit and the Technical College Regional Accountants to the new Board of Supervisors of Community and Technical College System; nonrecurring the Statutory Dedication from the School and District Accountability Fund which was budgeted in FY 98-99 for the purchase of a mainframe; and , a $668,000 enhancement for the LEADS (Education Accountability Data System) component of the School And District Accountability initiative. Other adjustments are the result of statewide adjustments in Rent, maintenance and Risk Management premiums and the movement of personnel to finalize departmental reorganization.

PROFESSIONAL SERVICES

$27,623

 

Other Professional Services - Assist the department in evaluating, analyzing and providing recommendations for improving the school finance system

$573,292

 

Other Professional Services provide assistance in educational, research, data analysis, and implementation of data quality assurance

$12,000

 

Other Professional Services Charter School evaluation

$62,000

 

Other Professional Services Evaluations for Planning and Analysts; school assessment and improvement including NCES Data Reports

$7,470

 

Other Professional Services Consultants to provide assistance with Networking

$238,000

 

Other Professional Services Consultants to assist with LEADS (LA Education Accountability Data System)

 

 

 

$998,449

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$300,344

 

Legislative Auditor fees

$1,696

 

Charter Schools Planning grant unassigned

$114,382

 

8 (g) financial positions and associated salaries for Tuition Exemption, Tuition Exemption Innovative and Textbooks programs;

 

 

these positions were transferred to Management and Finance as a result of departmental reorganization

 

 

 

$416,422

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$96,338

 

Rent for Education building

$738,932

 

Maintenance for Education Building

$289,792

 

Transfer of Indirect Cost funds Collections

$34,412

 

CPTP, Civil Service, Treasurer, UPS billings

$344,540

 

Interagency transfers for office supplies, printing, postage, other maintenance and proration of services

 

 

 

$1,504,014

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$193,492

 

Office equipment including computer workstations, laser jet printers, CD Rom Filing System, and IBM Thinkpad

 

 

scanner, color monitors

$200,000

 

Hardware needs associated with LEADS component of School and District Accountability Initiative

 

 

 

$393,492

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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