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Program A: Administration

Program Authorization: La. Constitution, Article X

PROGRAM DESCRIPTION

The mission of the Administration Program is to provide continuity and quality in governmental services by protecting employees from adverse action for reasons unrelated to their conduct or performance on the job; to give advice and counsel to the department, the Civil Service Commission, state managers, and employees regarding personnel practices; to enhance the ability of the Department of State Civil Service and human resource offices statewide to meet or exceed their goals through the utilization of information technology; and to provide financial and managerial control of department operations.

The goals of the Administration Program are:

  1. Improve the discipline and appeal procedures through streamlining the processes and educating users.
  2. Utilize technology to improve the productivity and effectiveness of Civil Service and its user agencies.

The Administration Program includes the following activities: Administrative Support, Appeals, and Management Information Systems.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

 

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with State General Fund, Interagency Transfers, and Fees and Self-generated Revenue. In accordance with R.S. 42:1383 this program is funded with Interagency Transfers from state agencies with classified employees and Fees and Self-generated Revenue from non-budgeted and ancillary state agencies with classified employees.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$159,989

$2,784,257

27

 

ACT 19 FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$159,989

$2,784,257

27

 

EXISTING OPERATING BUDGET November 20, 1998

 

 

 

 

 

$0

$24,305

0

 

Annualization of FY 1998 1999 Classified State Employees Merit Increase

$0

$24,693

0

 

Classified State Employees Merit Increase for FY 1999 -2000

$0

($2,016)

0

 

Risk Management Adjustment

$0

$76,684

0

 

Acquisitions and Major Repairs

$0

($58,144)

0

 

Nonrecurring Acquisitions and Major Repairs

($1,965)

($1,965)

0

 

Legislative Auditor Fees

$0

$5,758

0

 

Maintenance of State-owned Buildings

$0

$615

0

 

UPS Fees

$0

$78,063

0

 

Salary Base Adjustment

$0

($27,796)

0

 

Attrition Adjustment

$0

($31,000)

0

Salary Funding from Other Line Items

($98,000)

($98,000)

0

 

Other Nonrecurring Adjustments - Year 2000 expenditures

($55,029)

($55,029)

0

 

Other Nonrecurring Adjustments Elimination of funding for the special projects assistant

$0

($125,000)

0

 

Other Nonrecurring Adjustments Nonrecurring expenses for election of a classified commission member

$0

($4,757)

0

 

Other Nonrecurring Adjustment - Reduce interagency transfers expenditures to Division of Administration -Office of Information Services

$0

$4,239

0

 

Civil Service training series promotions

$0

$505,778

2

 

Other Adjustments First phase of computerized electronic storage and retrieval system - conversion of personnel records on active state employees to imaged document

$0

$23,922

0

 

Other Adjustments - Increased rent to the Department of Transportation and Development

$0

$6,429

 0

 

Other Adjustments - Increased computer maintenance

$0

$63,398

0

 

Other Adjustments - Increased funding for retirees group insurance premiums

($4,995)

$0

0

 

Means of Financing Substitution Replace state general fund with fees and self-generated revenue

         

$0

$3,194,434

29

 

TOTAL RECOMMENDED

 

 

 

 

 

($159,989)

$410,177

2

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 114.7% of the existing operating budget. It represents 55.8% of the total request ($5,721,734) for this program. Significant adjustments include increased funding to provide for the first phase of a computerized electronic storage and retrieval system, (conversion of active state personnel records to a imaged document), including two new positions; increased funding for salaries and related benefits, including retirees group insurance premiums; increased acquisitions funding; increased building rent and building maintenance; increased computer maintenance expenses; reduced computer support expenses; and the elimination of nonrecurring expenditures for Year 2000 conversion, for election of a classified Civil Service Commission member, and for a special projects assistant.

PROFESSIONAL SERVICES

$14,000

 

Legal expenses for preparation of transcripts of proceedings, the delivering of subpoenas and attorney expenses

$40,000

 

Contract referees to conduct administrative hearings for the Civil Service Commission

$120,000

 

Computer consultant for conversion of active state personnel records to a computerized electronic storage and retrieval system

 

 

 

$174,000

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$9,962

 

Legislative Auditor expenses

 

 

 

$9,962

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$29,791

 

Maintenance of State Buildings

$183,400

 

Department of Transportation for building maintenance

$246,877

 

Division of Administration for data processing support

$24,000

 

Department of Agriculture for building rent

$2,000

 

State Treasurer for fiscal services

$5,559

 

Division of Administration for payroll services

$1,800

 

Division of Administration for mail services

$1,080

 

Division of Administration for Comprehensive Public Training Program

 

 

 

$494,507

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$76,694

 

Replacement computer equipment

$162,450

 

New computer equipment for conversion of active state employees personnel records to an imaged document

 

 

 

$239,144

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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