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Program A: Support Services

Program Authorization: R.S. 36:231; R.S. 36:8; R.S. 36:231-239; R.S. 39: 1543-1544; R.S. 39:1472; R.S. 30:1-51 et seq.

PROGRAM DESCRIPTION

The mission of the Support Services Program is to provide effective and efficient support and resources to all of the Department of Environmental Quality offices and external customers necessary to carry out the mission of the department. The specific role of support services is to provide fiscal services (accounting, budget, and funds management), technical services (information services, laboratory services, technology transfer and communications), and administrative services (human resources, contracts and grants, procurement, property control, safety and other general services) to the department and its employees. This program's goal is to administer and provide effective and efficient support and resources to all DEQ offices and external customers. The two activities in this program are: General Support Services and Laboratories.

OBJECTIVES AND PERFORMANCE INDICATOR

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

 

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with Fees and Self-generated Revenues, Statutory Dedications and Federal Funds. Fees and Self-generated Revenues are derived from the sale of regulations, manifest forms, photocopies, etc. The Statutory Dedications are from the Environmental Trust Fund (ETF) and the Waste Tire Management Fund. (Per R.S. 39:32B. (8), see table below for a listing of expenditures out of each statutory dedicated fund.) The ETF consists of all fees assessed pursuant to the authority granted in R.S. 30:2014, R.S.39:55.2 and any other provisions of the law authorizing the department to assess fees. The ETF funds are utilized only for the purposes for which they are assessed. The Waste Tire Management Fund consists of fees assessed pursuant to the authority granted in R.S. 30:2418, R.S. 39:55.2 and any other provisions of the law authorizing the department to assess fees. Federal Funds are from the Water Pollution Program (Section 106).

 

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$0

$19,536,787

144

 

ACT 19 FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$0

$19,536,787

144

 

EXISTING OPERATING BUDGET - November 20, 1998

 

 

 

 

 

$0

$79,874

0

 

Annualization of FY 1998 – 1999 Classified State Employees Merit Increase

$0

$89,740

0

 

Classified State Employees Merit Increases for FY 1999 - 2000

$0

($21,992)

0

 

Risk Management Adjustment

$0

($712,408)

0

 

Acquisitions and Major Repairs

$0

$763

0

 

Maintenance of State-owned Buildings

$0

$721,201

0

 

Salary Base Adjustment

$0

($120,843)

0

 

Attrition

$0

($3,211)

0

 

Legislative Auditor Fees

$0

$1,865

0

 

UPS Fees

$0

$2,095

0

 

Civil Service Fees

$0

$94,674

0

 

Other Annualizations – 10 new positions added to FY 99 Budget for 3 months of funding

$0

$115,149

0

Other Adjustments – Adjustment(s) for automatic upgrades, reallocations and training series

$0

$10,404

0

Other Adjustments – Funding provided for increase in building rent due to the re-bid of the Southeast Regional Office lease in FY 2000 in Kenner, Louisiana

$0

$60,900

7

 

Other Adjustments – These positions were originally budgeted in Other Charges. These individuals were full time employees performing GIS work for the department. The department requested these positions be added to their total head count. The $60,900 recommended is an increase over FY ‘99’s funding. This will allow all 7 positions to be fully funded.

$0

$39,032

1

 

Other Technical Adjustments – Transfer from the Office of Water Resources for the Watershed Support Laboratory (Environmental Chemist position)

 

 

 

 

 

$0

$19,894,030

152

TOTAL RECOMMENDED

 

 

 

 

 

$0

$357,243

8

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 102.0% of the existing operating budget. It represents 98.0% of the total request ($20,322,125) for this program. The 2% increase is due to salary base adjustments, automatic upgrades, reallocations and training series.

PROFESSIONAL SERVICES

$20,000

 

Contract for legal assistance on personnel matters, i.e., appeals, EEOC complaints, and harassment cases

$50,000

 

Departmental Training – Funding provided for DEQ employees designed to develop basic skills necessary to operate within various software and classes in cardiopulmonary resuscitation for field personnel

$10,000

 

Psychological Consulting – Funding provided for DEQ employees to provide clinical assessments of employees referred by supervisors for psychological and/or management consulting services

$7,500

 

Contract for Counseling and Consultation – for counseling and consultation on the wage and labor laws

$400,000

 

Contract with A.T. Kerney via the RFP process to perform a diagnostic analysis of business functions and recommended streamlining of processes. This was accomplished in Phase I of the project. The DEQ Steering Committee selected six core business function for Phase II reengineering. Project Evaluation Teams (comprised of DEQ staff) were assigned for training and work under guidance of facilitators from A.T. Kearney during Phase II. The projects selected are: 1) Permits - two project teams, one to streamline the current process and one to design the future permitting function; 2) Surveillance (Inspection process); 3) Enforcement; 4) Remediation; 5) Strategic Planning. In addition, a cross functional group representing all divisions were performed to develop long term vision and strategy for Information Technology as recommended in Phase I. This group is also facilitated through A.T. Kearney. Phase II activities will be completed by May 1998. Phase III will be for implementation of the reengineered processes and involvement of A.T. Kearney will be minimized.

$3,500,000

 

Integrated Information System - This project is for the acquisition and implementation of an Integrated Client/Server and Web enabled application to fully automate the core business functions of DEQ for all media; air, and water. These core business functions include permitting, surveillance, enforcement, remediation, fee invoicing and accounts receivable. This system will interface with and integrate (Geographical Information Systems), analytical data management system, document management system, and provided electronic reporting by industry and public access to allowable DEQ Data.

$1,500,000

 

Document Management System – Continue the implementation of an agency wide document management system. This system will include the scanning, indexing and electronic storage of all documents submitted to DEQ. The electronic images will be routed to appropriate divisions for processing. This system will provide faster processing, reduction of manual filing systems and physical storage space, and more efficient access to documents. This project includes some backfile conversions.

$8,000

 

Contract for medical exams for the air laboratory personnel to detect possible human contamination from exposures to work related activities

$2,400

 

Contract to remove and replace air filters on continuous air samplers, record available data and return filters to the Louisiana Radiation Protection Division laboratory

$9,000

 

Contract for medical exams for water laboratory personnel to detect possible human contamination from exposure to work related activities

$44,000

 

Contract for Laboratory Analysis to provide analytical service requested by the other divisions of DEQ that the laboratory does not currently have the equipment to perform the testing

$6,000

 

Funding provided to allow for assistance in certification of commercial laboratories which provides chemical analysis, analytical results, or other appropriate test data to the department which is required as part of any permit application, required by order of the agency

$7,200

 

National Voluntary Laboratory Accreditation Program – To maintain the micro-analytical laboratory’s Accreditation with the National Voluntary Laboratory Accreditation Program (NVLAP) as required by LAC 33:111…2711 for analysis of samples collected under the Asbestos-containing Materials in Schools and Public Buildings Regulations

$10,000

 

Laboratory Accreditation – To issue the Laboratory Accreditation with the new Louisiana Environmental Laboratory Accreditation Program. DEQ Laboratories are exempt from the application fees but we will still have to pay for an inspection & related expenses

 

 

 

$5,574,100

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$100,000

 

Environmental Science Education - for teachers and universities to develop a statewide environmental information center and provide teachers with school materials and training on environmental issues

$33,366

 

Legislative Auditor - Act 1235 of 1995 authorized the Legislative Auditor to allocate and collect from each audited amounts necessary to compensate the Legislative Auditor for services

   

$133,366

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$15,056

 

Department of Civil Service for personnel services

$1,199

 

Division of Administration - Comprehensive Public Training Program (CPTP) for training services

$187,587

 

Department of Natural Resources' Copy Center for printing and postage costs for joint public notices

$4,000

 

Division of Administration - State Mail Operations for Messenger Mail Services

$46,321

 

Division of Administration - Uniform Payroll System

$36,000

 

Office of State Police for statewide communication (Shreveport Office Building)

$76,188

 

Department of Public Safety for Hotline and Radio Dispatch

$3,976

 

Division of Administration for rent in state owned Buildings (Shreveport Office Building)

 

 

 

$370,327

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$1,675,810

 

Replacement of one (1) vehicle, library reference materials, fleet safety posters, oracle manuals, steel frame literature center, executive chairs, computer equipment, etc.

 

 

 

$1,675,810

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS

 


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