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Program A: Administration and Executive Support

Program Authorization: R.S. 36:477

PROGRAM DESCRIPTION

The mission of the Administration and Executive Support Program is to request sufficient funds to provide the Office of Community Services staff with the tools and equipment needed to carry out their responsibilities; to monitor the expenditures of those funds; to improve the management and administration of the agency's resources through access to accurate and meaningful information, and to provide human resources services consistent with the Department of Civil Service rules and regulations.

The goal of the Administration and Executive Support Program is to provide administrative and support services to manage the staff and services offered by the Office of Community Services.

The Administration and Executive Support Program includes the following activities: executive administration and general support services, including fiscal, personnel, data processing and planning and budget.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

 

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with general fund and federal funds. The federal funds are obtained from The Social Security Act, Title XX, the Social Services Block Grant (SSBG); The Social Security Act, Title IV-B - Part 1; The Social Security Act, Title IV-B, Part 2 and The Social Security Act, Title IV-E.

 

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$3,069,899

$7,803,512

46

 

ACT 19 FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$3,069,899

$7,803,512

46

 

EXISTING OPERATING BUDGET - November 20, 1998

 

 

 

 

 

$16,388

$24,100

0

 

Annualization of FY 1998 -1999 Classified State Employee Merit Increase

$19,277

$28,349

0

 

Classified State Employees Merit Increases for FY 1999- 2000

$61,515

$99,265

   

Risk Management Adjustment

$30,773

$46,626

0

 

Salary Base Adjustment

($35,665)

($52,449)

0

 

Attrition Adjustment

($30,773)

($46,626)

(1)

Personnel Reductions

$15,032

$22,775

0

 

Civil Service Fees

$63,178

$80,573

0

Annualize the cost of four attorney positions added to the Office of the Secretary for legal services associated with the increasing foster care caseload, with the funds to be transferred to the Office of the Secretary

$691,589

$1,015,866

0

Adjust funding for indirect costs allocated to the agency from the Office of the Secretary

$261,000

$450,000

0

Transfer funding for computer data lines and circuits from the Child Welfare program

$4,319

$33,222

1

Transfer one position and associated funding from the Community Based Services program at the agency’s request

 

 

 

 

 

$4,156,532

$9,505,213

46

 

TOTAL RECOMMENDED

         

$1,086,633

$1,701,701

0

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 121.8% of the existing operating budget. It represents 108.9% of the total request ($8,793,713) for this program. The major changes include: increased funding in the amount of $1,015,866 for indirect costs allocated to this agency from the DSS, Office of the secretary; increased funding in the amount of $450,000 for computer data lines and circuits transferred from the Child Welfare Services program for transfer to the DSS, Office of the Secretary; a $99,265 increase in risk management premiums, and $80,573 of increased funding for transfer to the DSS, Office of the Secretary to annualize the cost of four attorney positions added by BA-7 during FY 1998-99 to the DSS, Office of the Secretary, Legal Services section for an increased child welfare caseload.

PROFESSIONAL SERVICES

This program does not have funding for Professional Services for Fiscal Year 1999-2000.

OTHER CHARGES

$20,635

 

Staff training services

 

 

 

$20,635

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$234,943

 

Civil Service

$20,372

 

Comprehensive Public Training Program

$1,000

 

Division of Administration for printing

$4,310,962

 

DSS – Office of the Secretary for indirect costs

$13,513

 

DSS – Office of the Secretary for purchase of supplies

 

 

 

$4,580,790

 

TOTAL INTERAGENCY TRANSFERS

 

ACQUISITIONS AND MAJOR REPAIRS

This program does not have funding for Acquisitions and Major Repairs for Fiscal Year 1999-2000.


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