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Program A: Executive Administration and General Support

Program Authorization: Act 786 of 1978

PROGRAM DESCRIPTION

The mission of the Executive Administration and General Support Program is to provide direction, coordination, and monitoring of agency programs, and to provide support services to the agency in order to carry out the mission of the Office of Family Support.

The goals of the Executive Administration and General Support Program are:

1. Develop, promote, and implement policies and mandates.

2. Provide technical and administrative support.

3. Utilize material and human resources in the most efficient and effective manner.

The Executive Administration and General Support Program is responsible for providing administrative, managerial and support services to administer the operating programs of the agency. Services are provided by the following sections:

Human Resources Manages the personnel of the office in accordance with State and departmental rules and regulations.

Budget Plans and budgets for the provision of services by the agency.

Training Provides and coordinates staff training for agency personnel, statewide.

Business Services Coordinates daily operations to maintain agency offices, including vehicle operation, telephone systems, risk management coverage, and property control.

Planning and Policy Formulation Provides a system of policy development, approval and issuance to assure that agency programs are operated in compliance with federal and state guidelines, monitors legislation and coordinate the preparation of analyses of pending legislation.

Inquiry Provides a system for responding on behalf of the Assistant Secretary to visitors, telephone calls, and correspondence by providing information ranging from general program requirements to specific in-depth case reports.

Fraud and Recovery Prevents, detects and investigates suspected fraud by recipients, employees or providers of services, and recovers fraudulently obtained benefits.

Central Files Provides a system to maintain and house all agency files.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

 

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with General Fund, Interagency Transfers, Self-generated Revenue, Statutory Dedications, and Federal Funds. Interagency Transfers are obtained from: the Office of Community Services, and the DSS, Office of the Secretary for joint and shared space costs, and the DHH, Medical Vendor Administration program for joint and shared costs for eligibility determinations services. Self-generated Revenues are obtained from Title IV-D Child Support Enforcement collections, and miscellaneous collections including the State share of recoveries, recoupments, refunds and Child Support Collections and fees. The Statutory dedication is the Fraud Recovery Fund. (Per R.S. 39:32B.(8), see table below for a listing of expenditures out of each statutory dedicated fund.) Federal Funds include the following: Social Security Act, Title IV-D, for support enforcement administrative costs; Food Stamp Act of 1977 (P.L. 95-113) for Food Stamp administrative costs; Temporary Assistance for Needy Families (TANF) grant for monthly Family Independence Temporary Assistance for Needy Families (FITAP) Payments administrative costs; Child Care Block Grant for administration of child care assistance payments; Refugee Resettlement Act of 1980 (P.L. 212) for administration of payments to needy refugees; Social Security Act for administration of disability determinations services, and U.S. Citizens Repatriated (P.L. 86-571, and Section 1113 of the Social Security Act) for administration of payments to impoverished U.S. citizens returned to this country.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$10,724,175

$29,879,947

155

 

ACT 19 FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$1,995

0

 

Carry Forward federal funds for equipment not delivered prior to June 30, 1998

$0

($355,675)

0

 

Transfer interagency transfer expenditure authority to the Client Services program to reflect the payment of maintenance costs in State buildings in the proper program

 

 

 

 

 

$10,724,175

$29,526,267

155

 

EXISTING OPERATING BUDGET November 20, 1998

 

 

 

 

 

$30,176

$60,351

0

 

Annualization of FY 1998 -1999 Classified State Employees Merit Increase

$35,424

$70,847

0

 

Classified State Employees Merit Increases for FY 1999-2000

$28,515

$57,030

0

 

Risk Management Adjustment

$108,500

$217,000

0

 

Acquisitions and Major Repairs

($11,972)

($40,721)

0

 

Nonrecurring Acquisitions and Major Repairs

$0

($1,995)

0

 

Nonrecurring Carry Forwards

$3,373

$6,747

0

 

UPS Fees

$42,753

$85,506

0

 

Salary Base Adjustment

($65,600)

($131,198)

0

 

Attrition Adjustment

($42,753)

($85,506)

(2)

 

Personnel Reductions

($2,401)

($4,802)

0

 

State Treasury Fees

$13,197

$26,394

0

 

Civil Service Fees

($329,891)

($860,881)

0

Adjust funding for indirect costs allocated to the DSS, Office of the Secretary

$0

$123,600

0

 

Provide federal funds to transfer to the Attorney General, Fraud Control section for disability determinations anti fraud activities

 

 

 

 

 

$10,533,496

$28,925,039

153

 

TOTAL RECOMMENDED

         

($190,679)

($601,228)

(2)

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 98.3% of the existing operating budget. It represents 93.5% of the total request ($31,060,824) for this program. Major changes include decreased funding for indirect cost payments to the DSS, Office of the Secretary in the amount of $860,881. This was partially offset by increased funding for transfer to the Office of the Attorney General for fraud control activities totaling $123,600, increased funding for acquisitions and major repairs in the amount of $217,000.

PROFESSIONAL SERVICES

$63,302

 

Covington & Burling for legal

 

 

 

$63,302

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$300,000

 

District Attorneys for Food Stamp antifraud payments

$47,500

 

755 3rd St. building maintenance

$35,000

 

Continuing education fees

$22,800

 

IRS for intercept fees for fraud control

$2,650

 

Antifraud legal services

$375

 

Louisiana Department of Revenue for intercept fees for fraud control

 

 

 

$408,325

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$15,627,485

 

DSS, Office of the Secretary for indirect cost

$596,308

 

Maintenance of State-owned Buildings

$47,331

 

Capitol complex security

$322,644

 

Civil Service

$30,500

 

CPTP

$97,885

 

Uniform Payroll

$247,334

 

Treasury for Bank Service charges

$28,816

 

DSS, Office of the Secretary for supplies

$123,600

 

Attorney General for disability determinations fraud control activities

 

 

 

$17,121,903

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$217,000

 

Replacement of obsolete, damaged, or inoperative equipment

 

 

 

$217,000

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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