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Program B: Office of Management and Finance

Program Authorization: R.S. 15:574.2-574.21; R.S. 15:821-840.2; R.S. 15:1111; R.S. 36:401-409; Hayes Williams, et al v. John McKeithen, et al CA 71-98-b (M.D. La.)

PROGRAM DESCRIPTION

The mission of the Office of Management and Finance Program (which is under the authority of the undersecretary) is to provide the leadership, direction, and support to efficiently manage and account for the department's resources. The Office of Management and Finance Program is responsible for the fiscal services, information services, food services, maintenance and construction, performance audit, training, procurement and contractual review, and human resource programs of the department. The Prison Enterprises Division is also under the authority of the undersecretary.

The goals of the Office of Management and Finance Program are:

  1. Provide efficient management of resources to hold down costs where possible.
  2. Ensure that the department's resources are accounted for in accordance with applicable laws and regulations.
  3. Provide the necessary support to all units in managing their fiscal affairs.
  4. Ensure that Prison Enterprises operations meet American Correctional Association (ACA) standards.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indictors are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

The success of this program is reflected in the success of other programs in the Department of Public Safety and Corrections, Corrections Services. In addition, the program indicates that:

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with State General Fund, Interagency Transfers, Fees and Self-generated Revenue and Federal Funds. The Interagency Transfers are received from the following: (1) administrative cost reimbursed from the Department of Education for the school lunch program, PIPS, Title 1, Title 2, Title 6, Drug Free Schools; (2) LCLE for special projects; and (3) security costs reimbursed by the Department of Transportation and Development for providing inmate road cleanup crews. The Fees and Self-generated Revenue are derived from the following: (1) funds collected from Prison Enterprises for postage reimbursement and administrative costs; (2) funds collected from inmate banking to cover administrative cost incurred from managing the inmate banking program; and 3) funds collected from telephone commissions. The Federal Funds are grants received from the National Institute of Corrections and the Life Skills for State and Local Prisoners Grant Program.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$14,428,804

$17,187,576

125

 

ACT 19 FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$68,697

$68,697

0

 

Carry Forward for acquisitions and major repairs

$0

$8,281,159

0

 

Carry Forward for the Violent Offender Truth-in-Sentencing Federal Grant Program

$0

$63,850

0

 

LEARN Grant

$0

$53,554

 0

 

Project Care Grant 

$0

$601,258

0

 

Residential Substance Abuse Treatment Grant

$0

$435,787

4

 

Transition Training Grant

$0

$49,217

0

 

LSP Fingerprint System

$0

$17,053

0

 

Drug Dogs (Wade Correctional Center and Hunt Correctional Center)

$0

$0

9

 

Increase Table of Organization nine (9) Instructional Aide positions as approved by the Commissioner of Administration on 10/09/98

$0

$37,500

0

 

Office of Lifelong Learning Workforce Development Grant

$0

$0

2

 

Increase Table of Organization by one (1) Instructor position and one (1) Training and Developmental Specialist position as approved by the Commissioner of Administration on 10/27/98

         

$14,497,501

$26,795,651

140

 

EXISTING OPERATING BUDGET – November 20, 1998

 

 

 

 

 

$98,235

$98,235

0

Annualization of FY 1998-1999 Classified State Employees Merit Increase

$62,621

$62,621

0

Classified State Employees Merit Increase for FY 1999-2000

$542,704

$542,704

0

Risk Management Adjustment

$423,075

$423,075

0

Acquisition and Major Repairs

($37,971)

($220,394)

0

Nonrecurring Acquisitions and Major Repairs

($68,697)

($8,349,856)

0

Nonrecurring Carry Forwards for acquisitions and the Violent Offender Truth-in-Sentencing Grant

$4,577

$4,577

0

Legislative Auditor Fees

$16,586

$16,586

0

UPS Fees

$505,687

$505,687

0

Retired Employees Group Benefits Adjustment

$68,119

$68,119

0

 

Civil Service Fees

$665,036

$665,036

5

Workload – 3rd year phase of the Wide Area Networking Project for the Department

($2,326,045)

($2,326,045)

0

Other Nonrecurring Adjustments – One-time Purchases for the Wide Area Networking Project

$2,007

$2,007

0

 

Other Adjustments – Allows payments of Compensatory Leave in excess of 540 hours within a calendar year

$0

$5,000,000

1

 

Other Adjustment to Increase Federal Funds for the Violent Offender Truth-in-Sentencing Grant Program

$8,445

$8,445

0

Other Adjustments – Adjust the Teacher Salaries to be compatible to the salary schedule of the East Baton Rouge Parish School Board

$1,484

$1,484

0

Other Adjustments – Increase Interagency Transfers with the Department of Public Safety for Data Processing Services

$0

$197,002

0

Other Adjustments – Adjust Interagency Transfers for Various IAT Agreements

$0

$400,000

0

Other Adjustments – Increase Interagency Transfer Funding Authority for Participation in Louisiana Commission on Law Enforcement Grants

($6,419)

($6,419)

0

Other Adjustments – Remove Treasury Fees from Interagency Transfer Expenditure Category

 ($86,952)

($86,952) 

(2) 

 

Other Technical Adjustments – Transfers one (1) Executive Management Office position to the Office of Secretary Program and one (1) Coordinator Position to the Adult Services Program to properly reflect funding in the appropriate programs 

         

$14,369,993

$23,801,563

144

 

TOTAL RECOMMENDED

 

 

 

 

 

($127,508)

($2,994,088)

4

 

DIFFERENCE (TOTAL RECOMMENDATION AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 88.8% of the existing operating budget. It represents 86.4% of the total request ($27,550,416) for this program. The decrease in the recommended level is primarily due to non-recurring federal grants and equipment. The net increase in positions is due to the technical transfer of two (2) positions to other programs, one (1) new accountant position to monitor the federal grant activities and five (5) positions for the Wide Area Networking project for the Department.

PROFESSIONAL SERVICES

$109,548

 

Consulting and software modification service for the Wide Area Networking Project for the Department

$72,500

 

Consulting services for the Life Skills for State and Local Prisoners Grant Program

$601,258

 

Consulting services for the Residential Substance Abuse Treatment Grant

$5,854

 

Engineering and architectural consultant for specifications pertaining to construction and renovation projects

$8,318

 

Attorneys - reimbursement to employees' attorneys in Civil Service cases the Department loses

$79,738

 

Evaluation for Prison Rehabilitation Program as required by Act 138 of the 3rd Extraordinary Special Session of 1994

$221,000

 

Consulting services for the Youth Transition Training Grant

 

 

 

$1,098,216

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$520,000

 

LCLE Grants for law enforcement to be awarded to the Department of Corrections

$126,891

 

Legislative Auditor

$12,498

 

Life Skills for State and Local Prisons Grant Program

$57,764

 

Department of Education – LEARN Grant Program

$604,645

 

DOTD Inmate Road Crews for state inmates housed in local jails

$1,922,000

 

Educational Service for Adjudicated Youth at Tallulah Correctional Center for Youth

$5,000,000

 

Violent Offender Truth-in-Sentencing Grant

 

 

 

$8,243,798

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$634,047

 

Allocation to the Department of Civil Service

$1,452

 

Allocation to the Comprehensive Public Training Program

$207,978

 

Allocation to the Division of Administration for Uniform Payroll System

$1,560

 

Allocation to the Division of Administration for the State Register

$69,788

 

Allocation to the Department of Public Safety for the provision of data processing services to support the automation of adult, juvenile and inmate banking systems.

$60,000

 

Legal support to be provided by the Attorney General’s Office (Department of Justice)

 

 

 

$974,825

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$798,275

 

Replacement of various pieces of office equipment; purchase data communications equipment and computer hardware for Year 3 of the Wide Area Network Project for the Department; replace perimeter fencing, repair Building A's roof, repair central driveway and replace Building 1’s air-conditioning unit.

 

 

 

$798,275

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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