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Program A: Office of the Secretary

Program Authorization: R.S. 15:574.2-574.21; R.S. 821-840.2; R.S. 15:111; R.S. 46:1844(A)(3); Hayes Williams, et al v. John McKeithen, et al CA 71-98-B (M.D. La.)

PROGRAM DESCRIPTION

The mission of the Office of the Secretary Program is to oversee development and implementation of departmental policy and to give direction and lend support in the administration, control, and operation of departmental programs and other activities related to offenders placed in state custody by the courts.

The goals of the Office of the Secretary Program are:

  1. Achieve and maintain American Correctional Association (ACA) accreditation departmentwide. In so doing, it is the intent of the department to demonstrate that the department can govern itself without the federal court's continued supervision.
  2. Continue to assure the department's compliance with federal consent decrees governing the state's adult and juvenile correctional systems and seek modifications of federal court mandates.
  3. Offer crime victims and other directly affected persons the ability to register for notification about specified events in an inmate's movement through the corrections system and to request other assistance and information.
  4. Oversee implementation of Project Clean-Up in state adult and juvenile institutions, maintaining an overall project service level of at least 19,000 manhours per week.

To afford departmentwide direction and support, the Office of the Secretary Program provides departmentwide administration, policy development, financial management and leadership, sets the standards for ongoing audit programs, and maintains a corporate culture for management excellence.

The department secretary is responsible for the functioning and control of all programs within the department. The secretary formulates regulations and determines policies regarding management, personnel, and total operations. The deputy secretary is responsible for special duties and functions as assigned by the secretary. Executive support staff ensures that all administrative functions are carried out. The Legal Services Section represents and defends the department in pertinent litigation, including civil service matters. The chief of staff serves as chief administrative officer of the department's executive and administrative operations, coordinates headquarters policies, and addresses and resolves broad administrative issues that impact the whole department.

The Office of the Secretary Program also maintains the Crime Victims Services Bureau, which publicizes and provides a way for crime victims and their family members to be kept informed about: successful court appeals; parole board or pardon board hearings or other release hearings; information regarding dates of possible release from physical custody, escape, apprehension or otherwise; and inquiries concerning the department's policies and programs for inmates.

The office is also responsible for implementation of and reporting on Project Clean-Up, a joint effort of the Department of Public Safety and Corrections (DPS&C), Corrections Services, and the Department of Transportation and Development (DOTD). Project Clean-Up was developed and implemented to support the commitment of the governor and first lady to improve the appearance of roads and highways across the state. The project involves DPS&C inmate crews for litter pickup and DOTD work crews for mowing and litter collection. In addition to picking up litter, adult inmates and juvenile offenders suitable for outside work details are assigned to clean out ditches, mow grass, and perform general maintenance tasks to help improve the state's appearance. Project Clean-Up inmate crews are supervised by correctional officers who are equipped with radios and telephones.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indictors are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

 

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded entirely with State General Fund.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$1,423,954

$1,423,954

21

 

ACT 19 FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$1,423,954

$1,423,954

21

 

EXISTING OPERATING BUDGET November 20, 1998

         

$15,749

$15,749

0

 

Annualization of FY 1998 -1999 Classified State Employees Merit Increase

$12,702

$12,702

0

 

Classified State Employees Merit Increase for FY 1999 2000

$23,900

$23,900

0

 

Acquisitions and Major Repairs

($11,800)

($11,800)

0

 

Nonrecurring Acquisitions and Major Repairs

 $57,576

 $57,576

 1

 

 Other Technical Adjustments Transfers one (1) Executive Management Officer position from the Office of Management and Finance Program to properly reflect funding in the appropriate programs

         

$1,522,081

$1,522,081

22

 

TOTAL RECOMMENDED

 

 

 

 

 

$98,127

$98,127

1

 

DIFFERENCE (TOTAL RECOMMENDATION AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 106.9% of the existing operating budget. It represents 76.7% of the total request ($1,983,751) for this program. The increase in the recommended level is primarily attributed to the transfer of one (1) Executive Management Officer position from the Office of Management and Finance Program to better reflect funding in the appropriate program along with the funding of Acquisitions.

PROFESSIONAL SERVICES

$61,200

 

Court Appointed Attorneys for inmates

 

 

 

$61,200

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$148,849

 

Federal Court Special Investigator appointed by Federal Judge Frank J. Polozola to be the Court's expert in matters relative to Hayes Williams, et al versus John J. McKeithen, et al

 

 

$148,849

 

TOTAL OTHER CHARGES

ACQUISITIONS AND MAJOR REPAIRS

$23,900

 

Replace various pieces of office equipment and replace the phone system with an updated system that would allow more efficient routing of calls and better handle high call volume.

 

 

$23,900

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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