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Program B: Office of Management and Finance

Program Authorization: R.S. 36:501

PROGRAM DESCRIPTION

The mission of the Office of Management and Finance is to define, procure, and allocate resources necessary to support the activities of the Department of Transportation and Development. This program is the service center that provides financial information, budget preparation and monitoring, data processing, purchasing, personnel services, equal opportunity services, and equipment management to the department to maintain and enhance the overall operations. The program's long range goal is to provide department-wide coordination, communication, personnel and basic resources to accomplish the department’s mission This program has only one activity, Support Services.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

 

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with Interagency Transfers, Fees and Self-generated Revenues, and Statutory Dedications. The Interagency Transfers are for space occupied by Civil Service and the Department of Health and Hospitals in the DOTD Annex as well as payments for computer services of the Advantis Information System (Department of Education, Division of Administration, Department of Public Safety, Department of Labor, Department of Social Services and Louisiana State University). The Fees and Self-generated Revenues are from computer services provided to non-state users and fees for bid lists mailed to contractors. In addition, an administrative fee is assessed to Sabine River Authority for support services rendered. Statutory Dedications are Transportation Trust Fund-Regular and Transportation Trust Fund-Federal. (Per R.S. 39:32B. (8), see table below for a listing of expenditures out of each statutory dedicated fund.)

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$0

$32,007,437

266

 

ACT 19 FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$122,721

0

 

Nonrecurring carry forward BA-7 for various legal services, accounting services and a contract for an organizational analysis

$0

$115,120

0

 

Nonrecurring carry forward BA-7 to prepare DOTD Information Systems to correctly handle Year 2000

$0

($20,835)

0

 

Carry forward BA-7 to reduce retained funds

 

 

 

 

 

$0

$32,224,443

266

 

EXISTING OPERATING BUDGET – November 20, 1998

 

 

 

 

 

$0

$160,813

0

 

Classified State Employees Merit Increases for FY 1999 – 2000

$0

($56,049)

0

 

Risk Management Adjustment

$0

$66,822

0

 

Acquisitions and Major Repairs

$0

($101,886)

0

 

Nonrecurring carry forward BA-7 for various legal services, accounting services and a contract for an organizational analysis

$0

($115,120)

0

 

Nonrecurring carry forward BA-7 to prepare DOTD Information Systems to correctly handle Year 2000

$0

$1,128,221

0

 

Salary Base Adjustment

$0

($208,984)

0

 

Attrition Adjustment

$0

($243,951)

0

 

Salary Funding from Other Line Items

$0

$34,376

0

 

Other Adjustments – Civil Service, Training and Other Statewide Interagency Transfer Activities

$0

($350,000)

0

 

Other Adjustments – To decrease Professional Services for Information Services Contract

$0

$20,007

0

 

Other Adjustments – For additional expense of recording statewide contracts with the Clerk of Courts’ Office for litigation and orders to set speed limits, parking regulations, weight limits, etc.

$0

$300,000

0

 

Other Adjustments – To increase maintenance costs on key network components and PC maintenance

$0

$121,954

0

 

Other Adjustments – To increase salary for maintenance workers as ordered by Civil Service

$0

($729)

0

 

Civil Service Fees

 $0

 $691,163

 6

 

Other Adjustments – Funding provided for 5 Information System Analysts and 1 Human Resources Analyst and Related Benefits

$0

$0

0

 

Means of Financing Substitution(s) - To cover the Department of Civil Service and DHH share of utilities and maintenance expenses

$0

$0

0

 

Means of Financing Substitution(s) - For the total cost of access to the Advantis Info. System for use and line cost

         

$0

$34,391,080

272

 

TOTAL RECOMMENDED

 

 

 

 

 

$0

$2,166,637

6

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 106.7% of the existing operating budget. It represents 104.0% of the total request ($32,963,346) for this program. The increase in Management & Finance is due primarily to salary adjustments, Retirees Benefits and funding for 5 Information Systems Analyst and 1 Human Resources Analyst.

PROFESSIONAL SERVICES

$533,711

 

To provide professional legal services involving general law, expropriation, environmental law, collection on hazardous waste cleanup sites, construction, contract and property matters

$40,000

 

To provide professional legal services for the Legal Section, as well as Human Resources & Compliance Programs Sections, and the Secretary’s Office of DOTD

 

 

 

$573,711

 

TOTAL PROFESSIONAL SERVICES

OTHER CHARGES

$322,833

 

Legislative auditor expenses for performing audit at DOTD

$45,000

 

Recording fees paid to the Clerk of Courts by DOTD for its Capital Outlay Program

$17,388

 

Court cost in litigation handled by DOTD and Chief Engineer’s Orders to set speed limits, parking regulations and bridge weight limits, as well as court costs for depositions in legal matters

 

 

 

$385,221

 

TOTAL OTHER CHARGES

 

 

 

 

 

Interagency Transfers:

$38,767

 

Department of Civil Service - personnel services

$3,872

 

Division of Administration - Comprehensive Public Training Program (CPTP)

$34,376

 

Treasurer for central depository charges

$30,000

 

Secretary of State for microfilm services and duplicate rolls of microfilm

$43,352

 

Division of Administration for information services and/or equipment

 

 

 

$150,367

 

TOTAL INTERAGENCY TRANSFERS

ACQUISITIONS AND MAJOR REPAIRS

$278,728

 

Replacement of computers and printers, hard drives, and monitors

 

 

 

$278,728

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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