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Program C: Archives and Records

Program Authorization: R.S. 25:127; R.S. 44:36, 401-427

PROGRAM DESCRIPTION

The mission of the Archives and Records Program is to ensure the preservation of the historical record of Louisiana via the identification, the collection, maintenance and the presentation of governmental records that document the history and heritage of the state’s people and institutions that promotes knowledge and understanding for Louisiana citizens. Specifically, the Archives and Records Program serves as the official state archival repository for all documents judged to have sufficient historical or practical value to warrant preservation by the state; to provide a records management program for various agencies of state government and political subdivisions of the state; to provide access to vital genealogical records. The program provides access to records of births, deaths, and marriages (of citizens born in Louisiana only) in specific parishes and for specific years; the Heritage Center, which offers genealogical information on births, deaths, and marriages extracted from records of 90 countries; and additional genealogical resources and research assistance. The program also offers exhibits on the artistic, social, cultural, political, natural resources, economic resources and heritage of Louisianians. The goal of this program is to increase governmental and historical document collections and preservation, to strengthen records management practices and to provide the public those governmental and historical records which document the history of Lousiana; to provide Louisiana governmental entities services, information, and facilities aimed at strengthening the records management practices; to encourage and to aid in the economical and efficient management of governmental records; and to offer new exhibits and programs designed to showcase historical collections reflecting the social, cultural, and political history of Louisiana. The Archives and Records Program hopes to accomplish its mission in a manner which continually increases the efficiency and quality of its functions. This program has one activity, Archives and Records.

OBJECTIVES AND PERFORMANCE INDICATORS

Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).

 

 

RESOURCE ALLOCATION FOR THE PROGRAM

SOURCE OF FUNDING

This program is funded with Interagency Transfers and Self-generated Revenues. Interagency Transfers are derived from charges to other state agencies for copies of documents and microfilming. The Fees and Self-generated Revenues are derived from charges for other services such as registering trademarks and partnerships, providing certificates of good standing, and providing copies and certified copies of any requested documents.

ANALYSIS OF RECOMMENDATION

GENERAL FUND

TOTAL

T.O.

DESCRIPTION

 

 

 

 

 

$0

$2,256,302

61

 

ACT 19FISCAL YEAR 1998-1999

 

 

 

 

 

 

 

 

 

BA-7 TRANSACTIONS:

$0

$0

0

 

None

 

 

 

 

 

$0

$2,256,302

61

 

EXISTING OPERATING BUDGET – November 20, 1998

 

 

 

 

 

$0

$23,865

0

Annualization of FY 1998 – 1999 Classified State Employees Merit Increase

$0

$32,399

0

 

Classified State Employees Merit Increases for FY 1999 - 2000

$0

$10,000

0

 

Acquisitions and Major Repairs

$0

($10,502)

0

 

Nonrecurring Acquisitions and Major Repairs

$0

$126,576

0

 

Salary Base Adjustment

$0

($72,244)

0

 

Attrition Adjustment

$0

($103,752)

0

 

Salary Funding from Other Line Items

$0

($14,083)

0

 

Other Adjustments – Related Benefits: Employees/Retirees Group Benefits

$0

$268,031

0

 

Other Adjustments – Utility Costs

$0

$45,247

0

 

Other Adjustments – Archives Security

$0

$30,262

0

 

Other Adjustments – Archives Janitorial

 

 

 

 

 

$0

$2,592,101

61

 

TOTAL RECOMMENDED

 

 

 

 

 

$0

$335,799

0

 

DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET)

The total means of financing for this program is recommended at 114.9% of the existing operating budget. It represents 91.6% of the total request ($2,829,757) for this program. The net increase is due to an adjustment for utilities.

PROFESSIONAL SERVICES

$55,336

 

Other Professional Services to work with the Film and Video Archives Division for research

 

 

 

$55,336

 

TOTAL PROFESSIONAL SERVICES

     
     
   

OTHER CHARGES

$42,667

 

Security at the Archives Building

$30,262

 

Maintenance and Janitorial Services at the Archives Building

     

$72,929

 

TOTAL OTHER CHARGES

ACQUISITIONS AND MAJOR REPAIRS

$10,000

 

Replacement of Research Instruments for Archives Program i.e., Books, Periodicals and Journals worn from use.

     

$10,000

 

TOTAL ACQUISITIONS AND MAJOR REPAIRS


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