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04-139 Secretary of State

In fulfilling its mission, the Department of State serves as official keeper of the Great Seal of the State of Louisiana and chief election officer of the state. The Secretary of State prepares and certifies ballots for all elections, promulgates all election returns, and administers the election laws, except those relating to voter registration and custody of voting machines. The Secretary of State countersigns and keeps an official registry of all commissions. Additionally, the Secretary of State is responsible for administering the state's corporation and trademark laws, as well as providing and storing the official archives of the state; administering and preserving the official archives of the state; and promulgating and publishing all laws enacted by the legislature and retaining the originals. The Secretary of State administers the First Stop Shop program which gives current and potential business owners a single place to go for all the necessary licensing information to operate within the state. The Secretary of State is also responsible for the operation of several state museums including the Louisiana State Exhibit Museum in Shreveport, the BAton Rouge Old Arsenal Powder Magazine, the Louisiana Cotton Museum in Lake Providence, the Edward Douglass White Historical Site in Thibodaux, the Caddo-Pine Island Oil Museum and in Baton Rouge, and the Old State Capitol, which serves as the Center for Political and Governmental History in Louisiana. The goals of the Department of State are:

1. Provide leadership and support services to the Department of State and assist each section supervisor in reaching their established program goals.

2. Maintain the best overall election system in the United States while making essential information on Louisiana’s electoral process available to the public in a timely and comprehensive manner.

3. To increase governmental and historical document collections and preservation in order to provide the public those governmental and historical records which document the history of Louisiana.

4. Provide a more effective interpretation and presentation conveying the multifaceted elements of our state's history, industry, culture and archaeology through the provision of a comprehensive system of thematic museums that enhances the public’s understanding of the influence politics, petroleum, cotton, the military, and other factors have had on the state’s development.

5. Maximize the efficiency of document processing and the provision of information services to the public; as well as ensure the complaince with the laws governing the programs of the division at the lowest possible cost to the taxpayers.

The Department of State is a constitutional entity headed by the Secretary of State. The Department of State has five programs: Administrative, Elections, Archives and Records, Museums/Other Operations and Commercial.


This agency's recommended appropriation includes $356,260 for short-term debt, including Lease Purchase agreements.

In addition to the above recommended appropriation, $535,347 will be paid in Fiscal Year 1999-2000 for long-term debt incurred on behalf of this agency from the previous sale of bonds. Total long-term debt service payments for the state for Fiscal Year 1999-2000 are reflected in the Governor's Executive Budget Supporting Document in Non-Appropriated Requirements, Schedule 22-922.

This agency's recommended appropriation also includes the following amount by means of financing for payments on the unfunded accrued liability of the Louisiana State Employees' Retirement System in accordance with the provisions of Article X, Section 29 of the Constitution of Louisiana:

State General Fund by:



     Fees & Self-gen. Revenues










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