Program A: Support Services
Program Authorization: R.S. 36:231; R.S. 36:8; R.S. 36:231-239; R.S. 39: 1543-1544; R.S. 39:1472; R.S. 30:1-51 et seq.
PROGRAM DESCRIPTION
The mission of the Support Services Program is to provide effective and efficient support and resources to all of the Department of Environmental Quality offices and external customers necessary to carry out the mission of the department. The specific role of support services is to provide fiscal services (accounting, budget, and funds management), technical services (information services, laboratory services, technology transfer and communications), and administrative services (human resources, contracts and grants, procurement, property control, safety and other general services) to the department and its employees. This program's goal is to administer and provide effective and efficient support and resources to all DEQ offices and external customers. The two activities in this program are: General Support Services and Laboratories.
OBJECTIVES AND PERFORMANCE INDICATOR
Unless otherwise indicated, all objectives are to be accomplished during or by the end of FY 1999-2000. Performance indicators are made up of two parts: name and value. The indicator name describes what is being measured. The indicator value is the numeric value or level achieved within a given measurement period. For budgeting purposes, performance indicator values are shown for the prior fiscal year, the current fiscal year, and alternative funding scenarios (continuation budget level and Executive Budget recommendation level) for the ensuing fiscal year (the fiscal year of the budget document).
RESOURCE ALLOCATION FOR THE PROGRAM
SOURCE OF FUNDING
This program is funded with Fees and Self-generated Revenues, Statutory Dedications and Federal Funds. Fees and Self-generated Revenues are derived from the sale of regulations, manifest forms, photocopies, etc. The Statutory Dedications are from the Environmental Trust Fund (ETF) and the Waste Tire Management Fund. (Per R.S. 39:32B. (8), see table below for a listing of expenditures out of each statutory dedicated fund.) The ETF consists of all fees assessed pursuant to the authority granted in R.S. 30:2014, R.S.39:55.2 and any other provisions of the law authorizing the department to assess fees. The ETF funds are utilized only for the purposes for which they are assessed. The Waste Tire Management Fund consists of fees assessed pursuant to the authority granted in R.S. 30:2418, R.S. 39:55.2 and any other provisions of the law authorizing the department to assess fees. Federal Funds are from the Water Pollution Program (Section 106).
ANALYSIS OF RECOMMENDATION
|
GENERAL FUND |
TOTAL |
T.O. |
|
DESCRIPTION |
|
|
|
|
|
|
|
$0 |
$19,536,787 |
144 |
|
ACT 19 FISCAL YEAR 1998-1999 |
|
|
|
|
|
|
|
|
|
|
|
BA-7 TRANSACTIONS: |
|
$0 |
$0 |
0 |
|
None |
|
|
|
|
|
|
|
$0 |
$19,536,787 |
144 |
|
EXISTING OPERATING BUDGET - November 20, 1998 |
|
|
|
|
|
|
|
$0 |
$79,874 |
0 |
|
Annualization of FY 1998 1999 Classified State Employees Merit Increase |
|
$0 |
$89,740 |
0 |
|
Classified State Employees Merit Increases for FY 1999 - 2000 |
|
$0 |
($21,992) |
0 |
|
Risk Management Adjustment |
|
$0 |
($712,408) |
0 |
|
Acquisitions and Major Repairs |
|
$0 |
$763 |
0 |
|
Maintenance of State-owned Buildings |
|
$0 |
$721,201 |
0 |
|
Salary Base Adjustment |
|
$0 |
($120,843) |
0 |
|
Attrition |
|
$0 |
($3,211) |
0 |
|
Legislative Auditor Fees |
|
$0 |
$1,865 |
0 |
|
UPS Fees |
|
$0 |
$2,095 |
0 |
|
Civil Service Fees |
|
$0 |
$94,674 |
0 |
|
Other Annualizations 10 new positions added to FY 99 Budget for 3 months of funding |
|
$0 |
$115,149 |
0 |
|
Other Adjustments Adjustment(s) for automatic upgrades, reallocations and training series |
|
$0 |
$10,404 |
0 |
|
Other Adjustments Funding provided for increase in building rent due to the re-bid of the Southeast Regional Office lease in FY 2000 in Kenner, Louisiana |
|
$0 |
$60,900 |
7 |
|
Other Adjustments These positions were originally budgeted in Other Charges. These individuals were full time employees performing GIS work for the department. The department requested these positions be added to their total head count. The $60,900 recommended is an increase over FY 99s funding. This will allow all 7 positions to be fully funded. |
|
$0 |
$39,032 |
1 |
|
Other Technical Adjustments Transfer from the Office of Water Resources for the Watershed Support Laboratory (Environmental Chemist position) |
|
|
|
|
|
|
|
$0 |
$19,894,030 |
152 |
|
TOTAL RECOMMENDED |
|
|
|
|
|
|
|
$0 |
$357,243 |
8 |
|
DIFFERENCE (TOTAL RECOMMENDED AND EXISTING OPERATING BUDGET) |
The total means of financing for this program is recommended at 102.0% of the existing operating budget. It represents 98.0% of the total request ($20,322,125) for this program. The 2% increase is due to salary base adjustments, automatic upgrades, reallocations and training series.
PROFESSIONAL SERVICES
|
$20,000 |
|
Contract for legal assistance on personnel matters, i.e., appeals, EEOC complaints, and harassment cases |
|
$50,000 |
|
Departmental Training Funding provided for DEQ employees designed to develop basic skills necessary to operate within various software and classes in cardiopulmonary resuscitation for field personnel |
|
$10,000 |
|
Psychological Consulting Funding provided for DEQ employees to provide clinical assessments of employees referred by supervisors for psychological and/or management consulting services |
|
$7,500 |
|
Contract for Counseling and Consultation for counseling and consultation on the wage and labor laws |
|
$400,000 |
|
Contract with A.T. Kerney via the RFP process to perform a diagnostic analysis of business functions and recommended streamlining of processes. This was accomplished in Phase I of the project. The DEQ Steering Committee selected six core business function for Phase II reengineering. Project Evaluation Teams (comprised of DEQ staff) were assigned for training and work under guidance of facilitators from A.T. Kearney during Phase II. The projects selected are: 1) Permits - two project teams, one to streamline the current process and one to design the future permitting function; 2) Surveillance (Inspection process); 3) Enforcement; 4) Remediation; 5) Strategic Planning. In addition, a cross functional group representing all divisions were performed to develop long term vision and strategy for Information Technology as recommended in Phase I. This group is also facilitated through A.T. Kearney. Phase II activities will be completed by May 1998. Phase III will be for implementation of the reengineered processes and involvement of A.T. Kearney will be minimized. |
|
$3,500,000 |
|
Integrated Information System - This project is for the acquisition and implementation of an Integrated Client/Server and Web enabled application to fully automate the core business functions of DEQ for all media; air, and water. These core business functions include permitting, surveillance, enforcement, remediation, fee invoicing and accounts receivable. This system will interface with and integrate (Geographical Information Systems), analytical data management system, document management system, and provided electronic reporting by industry and public access to allowable DEQ Data. |
|
$1,500,000 |
|
Document Management System Continue the implementation of an agency wide document management system. This system will include the scanning, indexing and electronic storage of all documents submitted to DEQ. The electronic images will be routed to appropriate divisions for processing. This system will provide faster processing, reduction of manual filing systems and physical storage space, and more efficient access to documents. This project includes some backfile conversions. |
|
$8,000 |
|
Contract for medical exams for the air laboratory personnel to detect possible human contamination from exposures to work related activities |
|
$2,400 |
|
Contract to remove and replace air filters on continuous air samplers, record available data and return filters to the Louisiana Radiation Protection Division laboratory |
|
$9,000 |
|
Contract for medical exams for water laboratory personnel to detect possible human contamination from exposure to work related activities |
|
$44,000 |
|
Contract for Laboratory Analysis to provide analytical service requested by the other divisions of DEQ that the laboratory does not currently have the equipment to perform the testing |
|
$6,000 |
|
Funding provided to allow for assistance in certification of commercial laboratories which provides chemical analysis, analytical results, or other appropriate test data to the department which is required as part of any permit application, required by order of the agency |
|
$7,200 |
|
National Voluntary Laboratory Accreditation Program To maintain the micro-analytical laboratorys Accreditation with the National Voluntary Laboratory Accreditation Program (NVLAP) as required by LAC 33:111
2711 for analysis of samples collected under the Asbestos-containing Materials in Schools and Public Buildings Regulations |
|
$10,000 |
|
Laboratory Accreditation To issue the Laboratory Accreditation with the new Louisiana Environmental Laboratory Accreditation Program. DEQ Laboratories are exempt from the application fees but we will still have to pay for an inspection & related expenses |
|
|
|
|
|
$5,574,100 |
|
TOTAL PROFESSIONAL SERVICES |
OTHER CHARGES
|
$100,000 |
|
Environmental Science Education - for teachers and universities to develop a statewide environmental information center and provide teachers with school materials and training on environmental issues |
|
$33,366 |
|
Legislative Auditor - Act 1235 of 1995 authorized the Legislative Auditor to allocate and collect from each audited amounts necessary to compensate the Legislative Auditor for services |
|
|
|
|
|
$133,366 |
|
TOTAL OTHER CHARGES |
|
|
|
|
|
|
|
Interagency Transfers: |
|
$15,056 |
|
Department of Civil Service for personnel services |
|
$1,199 |
|
Division of Administration - Comprehensive Public Training Program (CPTP) for training services |
|
$187,587 |
|
Department of Natural Resources' Copy Center for printing and postage costs for joint public notices |
|
$4,000 |
|
Division of Administration - State Mail Operations for Messenger Mail Services |
|
$46,321 |
|
Division of Administration - Uniform Payroll System |
|
$36,000 |
|
Office of State Police for statewide communication (Shreveport Office Building) |
|
$76,188 |
|
Department of Public Safety for Hotline and Radio Dispatch |
|
$3,976 |
|
Division of Administration for rent in state owned Buildings (Shreveport Office Building) |
|
|
|
|
|
$370,327 |
|
TOTAL INTERAGENCY TRANSFERS |
ACQUISITIONS AND MAJOR REPAIRS
|
$1,675,810 |
|
Replacement of one (1) vehicle, library reference materials, fleet safety posters, oracle manuals, steel frame literature center, executive chairs, computer equipment, etc. |
|
|
|
|
|
$1,675,810 |
|
TOTAL ACQUISITIONS AND MAJOR REPAIRS |
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