All FY08-09 Budget Requests and the Form IT-0 are due to OIT by October 26, 2007

All Information Technology (IT) and telecommunications related initiatives meeting the Criteria for Submittal of an IT Request require that an IT Request be submitted to OIT for Review.  Effective March 12, 2007, all IT Request (both mid-year and budget) should be submitted to OIT through the new OIT IT Request Workflow System, rather than using the spreadsheet and document forms previously found on this site.  For such initiatives, an OIT approval number must be obtained prior to PST review and prior to any associated procurements or contracts.

Agencies are encouraged to review the IT Request Workflow System Documentation provided below.  The new IT Request Workflow system uses system roles  (IT Director, Agency Budget Analyst, Undersecretary, Agency Administrator) that must be predefined before an organization can submit an IT Request for processing.   Agencies must provide OIT with the name, e-mail address, and phone number of a primary and backup person for each of these roles using the Agency Roles Registration Form and should e-mail the form to ITRequest@la.gov before attempting to use the IT Request Workflow System.  

Agencies may contact their OIT Analyst for an overview and demonstration of the new IT Request Workflow System, or to request assistance with the new IT request process. 

Access the OIT IT Request Workflow System

OIT IT Request Workflow System Documentation

• Workflow Overview Diagram
• Agency Role Registration Form
• Sample IT Request
• User Manual (Updated 3-January-2008)
• Online Training and Tutorials (Updated 2-July-2007)
• Object Codes List (Updated 16-October-2007)
• Form IT-0 and Instructions

Emergency Acquisition

The Chief Information Officer, head of a state agency, or either officer's designee may waive the requirement for obtaining an approved IT Request prior to an acquisition when an imminent threat to the functioning of Louisiana government, public health, welfare, safety, or public property under emergency conditions exists.  Emergency acquisitions shall be limited to only those items, services, or major repairs necessary to meet the emergency.  Agencies must still comply with all procurement statutes, rules and policies. 

A follow-up IT Request should be submitted to OIT as soon as time permits, and must contain adequate justification for the emergency.  Appropriate records should be maintained by the agency that lists:

• Each vendors/contractors name
• date of acquisition
• the amount and type of each acquisition
• a listing of the items, services, or major repairs procured