The ISIS HR system is designed to handle the collection of premiums taken in advance and to refund premiums when appropriate. In order for the system to do this correctly, the Benefits on-line help must be followed. The steps contained in the on-line help ensure that these system processes are not skipped or omitted in payroll processing.
Although the ISIS HR system allows updating benefits infotypes directly, State of Louisiana business requirements mandate that benefits payments and refunds be handled in a specific manner. Therefore, these infotypes should not be directly updated.
The on-line help has been designed to assist you with benefits processes so that State of Louisiana's requirements are met in the areas of collecting and refunding premiums, remitting to Group Benefits, posting to AFS, and reporting. Bypassing steps outlined in the help may appear to save time; however, the problems caused from doing so can result in a significant amount of time being spent trying to correct the employee record.Each on-line help system task begins with a 'Purpose and Prerequisites. Refer to your on-line help processes when adding or changing benefits information on employee records. If you do not know which benefits system task to use, contact the ISIS HR HELP DESK at (225) 342-2677.
One-time Insurance Premiums
It has been noted that many agencies are failing to create the necessary one-time deductions for both employee and employer share of insurance premiums when 1) an employee transfers from an ISIS HR NON-Paid agency to an ISIS HR PAID agency or 2) an employee is hired (notrehired) into an ISIS HR Paid agency. Please remember that if an employee was not paid through ISIS HR when the 1st premium deduction should have been taken for an insurance month, a one-time deduction must be created.
Agency users have the necessary security to create all State share (ER) one-times and also any Employee (EE) one-times necessary for all life plans. It is recommended that you attach text when creating these infotype 0015 records to document the reason for the one-time.
All one-times for employee hospitalization plans must be submitted to the ISIS HR Help Desk, along with authorization to create. This authorization must include the following:
Amount of the one-time deduction
The date of origin
Text to be attached
An employee is hired on 09/30/2002. The employee enrolled in SEGBP PPO Flex and Basic + Supplemental Life insurance at $35,000. His insurance would be effective 11/01/2002. The premiums for the 1st half of November would have been deducted from the 10/04/2002 check. The employee was not active in ISIS HR at that time. Therefore, one-time deductions for Employee share and Employer share of each plan must be created for the 1st half of November premiums.
User would create One-Time Additional Payments/Deductions as follows:
Wage type Amount Date of origin Text
7004 114.32 10/13/2002 One-time deduct for 1st half of Nov. 2002 premiums.
2114 8.05 10/13/2002 One-time deduct for 1st half of Nov. 2002 premiums.
7114 8.05 10/13/2002 One-time deduct for 1st half of Nov. 2002 premiums.
Wage type Amount Date of origin Text
2004 61.56 10/13/2002 One-time deduct for 1st half of Nov. 2002 premiums.
|Changes to Reporting in 4.6C
The new upgraded version of SAP offers a few new icons and additional dropdown lists on the reporting output toolbar. Two existing icons now have dropdowns that offer several options. Four new icons have been added: one of these replaces an existing icon and the other three offer new functionality.
Since all options are not available for every report in ISIS HR the icons on the reporting output toolbar will vary. The following is an example of Report ZT06.
New processing mode options for spreadsheet:
Example of excel inplace:
We will upgrade to a new version of SAP prior to the end of this year. In preparation for the upgrade, a change must be made to prevent errors in Benefits processing and prevent employees from failing payroll processing. The affected employees are those separating from state service and those transferring from an ISIS HR Paid agency to an ISIS HR Non-Paid agency.
During the Separation (P) and Transfer I Losing P NP actions the user is instructed to change the To date on the General Benefits Information infotype (IT0171) to the employees actual last day of employment. Effective immediately the user must not change the To date on IT0171 during these actions. The To date should remain 12/31/9999. The system processes the Benefits termination dates based upon the date entered in the Terminate on field in the Possible subsequent activities pop-up box.
Additional information regarding the upgrade will be distributed as it becomes available.