Division of Administration - Kristy Nichols, Commissioner - State of LouisianaState of Louisiana - Office of Information Services
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Tel: (225) 342-0900
Fax: (225) 342-0902

Mailing Address:
P.O. Box 94095
Baton Rouge, LA 70804-9095

Physical Address:
Claiborne Building
1201 N. Third Street, Suite 2-190
Baton Rouge, LA 70802
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Solicitation/Awards


* How do I un-attach a requisition from a solicitation? 
* How do I re-work a requisition once it is unattached from a solicitation?
* How do I re-attach a requisition to a solicitation?
* How do I increase the pre-encumbrance of a requisition?
* How can I re-print a solicitation when the status is already at 361?
* Where do I enter the Geo Bid code if I didn't enter it on the RQS5 screen?
* When is an overnight solicitation print required?
* Where do I add additional vendors to my solicitation?
* Why can't I do a final award on-line on SDOC?
* After status changes to 386 on SDOC for final award, where do I find my purchase order number?
How do I un-attach a requisition from a solicitation?
You can only un-attach a requisition from a solicitation if NO AWARDS have been made. If the current status of the solicitation is greater than 305 but less than 361, change the status code on SDOC to 306. If the current status of the solicitation is 361 or greater, change the status code on SDOC to 305. Please note that if you have recorded bids on RBID or RVE2, when you change the status on SDOC to 305, all recorded bids with an award flag = 'N' will be deleted. Go to the SRQN screen and inquire on the solicitation number, then type DELETE in the function line and press enter. The status of the requisition and solicitation will change to 304 Requisition Unattached.
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How do I re-work a requisition once it is unattached from a solicitation?
Inquire on the requisition on RQS2 and change the status code to 223 - Return for Re-work. The requisition status will change to 163 - Returned for Re-work. Inquire on the requisition on RQS4 and change the status code to 105 and make desired changes.
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How do I re-attach a requisition to a solicitation?
On RQS4, change the requisition status code to 145. When the system returns status code 149, change the status code to 150 and the system will return it at a 200. Go to the RQS2 screen and change the status code to 245, it will return at a 249 and then change the status code to 250 - Ready to Attach to Solicitation. With the requisition status code at 250, and the solicitation status code at 304, go to SRQN and type CLEAR in the function line and press enter. With ADD in the function line, type the solicitation number, the requisition sequence number (beginning with 001) and the requisition number, then press enter. If successful, this will re-attach the requisition to the solicitation.
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How do I increase the pre-encumbrance of a requisition?
The buyer will need to return the requisition for additional funds by changing the status code on RQS2 to 230. The system will return with status code 170 Attach to Sol/Return for Funds. Inquire the requisition on RQS4 and change the status code to 105. Make necessary changes to the requisition line(s) by inquiring on the line on RLI2 and changing the unit price. On RACG, add an account distribution change record for the requisition accounting distribution that needs to be increased or decreased. 
RACG: Enter Function: ADD
Account Dist. Number: (The one to be increased or decreased)
Change Number: 01 (or 02, 03, etc.)
Status Code: 0
Action Code: I or R
Amount: Enter the amount of the increase or decrease.

Once the change RACG record is added, change the status code to '1'. Then return the requisition to purchasing by changing the status code on RQS4 to 145. When the system returns status code149, change the status code to 150.
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How can I re-print a solicitation when the status is already at 361?
Once a solicitation is final printed, it can only be re-printed by processing a re-bid. Change SDOC status to 305, then change to 355. The solicitation re-bid will print. If you need to see the solicitation print prior to a final print, use the draft print status code of 345.
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Where do I enter the Geo Bid code if I didn't enter it on the RQS5 screen?
The Geo Bid Code is entered on the SDO2 screen.
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When is an overnight solicitation print required?
An overnight print is required when you need to generate a bid list or when the solicitation is very long.
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Where do I add additional vendors to my solicitation?
Additional vendors can be added on SVE2.
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Why can't I do a final award on-line on SDOC?

REQ LINE NOT = 243/244/196/199 is the most common reason for not being able to do a final award (status code change to 384) on SDOC. The system requires that all lines either be awarded or canceled when doing a final award. If you receive this error and need to cancel requisition lines, inquire on the requisition line on RLI2, then change the status code to 199. Once all lines that will not be awarded are canceled, change the status code on SDOC to 384 to process the final award.

Another reason a final on-line award can not be processed is when there are more that 10 vendors and/or more than 55 lines being awarded.
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After status changes to 386 on SDOC for final award, where do I find my purchase order number?

Go to the ORNO screen and inquire on the requisition number and your order number(s) should display. The next step would be to inquire on order number on ORD4 and complete the processing of your order by changing the status to 435, then 440.

You can also find the order number on RVE2 for the solicitation and vendor number.
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