Division of Administration - Kristy Nichols, Commissioner - State of LouisianaState of Louisiana - Office of Information Services
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Tel: (225) 342-0900
Fax: (225) 342-0902

Mailing Address:
P.O. Box 94095
Baton Rouge, LA 70804-9095

Physical Address:
Claiborne Building
1201 N. Third Street, Suite 2-190
Baton Rouge, LA 70802
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Receipts


* How do I get instructions on how to process receipts?
* How do I enter a partial receipt?
* How do I enter a final receipt?
* I've received a line item in error. How can I correct the receipt?
* How do I cancel a receipt? 
* When trying to process the payment, why am I receiving the error "Insufficient Receipts?"
* My order quantity unit of measure is Lot. Can I receive a partial of a Lot quantity?
How do I get instructions on how to process receipts? 
Request a Quick Reference card from the SIS Training Section. Go to the SIS web site address listed and choose Contacts, then click on Training to send an e-mail request. http://www.doa.state.la.us/OSIS/index.htm
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How do I enter a partial receipt?
On the OREC screen, type in clear and press enter. Enter the order number, status code of 620 and the date the merchandise was received and press enter. Go to the ORLN screen and enter the quantity received. Return to OREC and change the status to 650 to post the receipt.
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How do I enter a final receipt?
On the OREC screen, type in clear and press enter. Enter the order number, status code of 630 and the date the merchandise was received and press enter. Go to the ORLN screen and verify quantities received are correct. If not make any necessary changes. Return to the OREC and change the status to 650 to post receipt.
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I've received a line item in error. How can I correct the receipt?
If the status code on the receipt is 651, reverse post the receipt by entering status code 660. When the status code returns at a 605, then re-build the lines of the receipt by changing the OREC status to 620 for partial or 630 for final. On ORLN, enter the correct quantity received and then post the receipt by changing the status on OREC to 650.
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How do I cancel a receipt? 
If the status of the receipt is less than 651, then change the status code to 696. If the status of the receipt is 651, then reverse post the receipt by changing the status code to a 660. When the status code returns at a 605, enter status code 696 to cancel.
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When trying to process the payment, why am I receiving the error "Insufficient Receipts?"
The quantity received against the line is less than the quantity being invoiced. You can compare the quantity received and the quantity invoiced on OQTY. The quantity received must be equal to or greater than the quantity invoiced at the time of payment. You would have to create a receipt to cover the insufficient receipts.
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My order quantity unit of measure is Lot. Can I receive a partial of a Lot quantity?
Yes. Partial receipts can be entered on any item or unit of measure as long as the commodity code is not flagged as a moveable property item on the OLI4 screen.
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