Division of Administration - Kristy Nichols, Commissioner - State of LouisianaState of Louisiana - Office of Information Services
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Tel: (225) 342-0900
Fax: (225) 342-0902

Mailing Address:
P.O. Box 94095
Baton Rouge, LA 70804-9095

Physical Address:
Claiborne Building
1201 N. Third Street, Suite 2-190
Baton Rouge, LA 70802
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Requisitions


* What's the process for copying an existing requisition to create a new requisition?
* How do I cancel a Requisition?
* How do I cancel a Requisition Line?
* How do I increase/decrease the pre-encumbrance of a Requisition?
* How can I change the document type on RQS4?
* How can I change the acct. reqd. flag on RQS4 from Y to N on a requisition that has already been pre-encumbered?
* Why did RQS4 status go to 733?
What's the process for copying an existing requisition to create a new requisition? 
On the RCPY screen, inquire on the existing requisition number. Change the fiscal year if needed, then change the status to 115. Press enter. Write down the new requisition number located in the 'COPIED TO REQ NBR FIELD.
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How do I cancel a Requisition?
If the requisition has not been encumbered, then change the status on RQS4 to 196. If the requisition has been encumbered, then change the status on RQS4 to 197. If the status is >or = 200, your purchasing section will need to send it back to you with the RQS4 status at less than 200.
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How do I cancel a Requisition Line?
If the requisition has not been encumbered (status < 136 on the RQS4), then change the status on RLI2 to 196. If the requisition has been encumbered (status >135 on the RQS4), then the requisition status will have to be lowered to 105, then the line cancelled on RLI2 with a 196 status. The RACG will then have to be adjusted to reflect the new dollar amount of the requisition.
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How do I increase/decrease the pre-encumbrance of a Requisition?
RQS4 must equal status 105. Make necessary adjustments on RLI2. On RACG screen 'add' a change to the account distribution to be increased/decreased. The action code field will equal 'I' if the change results in an increase and 'R' if it's a decrease. Input the amount of the difference between the original amount encumbered and the new amount. Press enter. Remember to change the RACG status to '1' and return to RQS4 to complete process.
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How can I change the document type on RQS4?
With the RQS4 status at 105, cancel all requisition lines on RLI2 by changing the line status to 196. Go to RQS4 and change the document type. Go to RLI2 and change the status on all lines back to 105.
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How can I change the acct. reqd. flag on RQS4 from Y to N on a requisition that has already been pre-encumbered?
The pre-encumbrance must be liquidated. With RQS4 status at 105, change the status to 197, which will cancel the pre-encumbrance. Change the acct. reqd. flag on RQS4 to N and continue with further processing of requisition.
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Why did RQS4 status go to 733?
User is most likely using the 'pause' function and did not end it. Type 'end' in the Enter Function field to end 'pause' and change the RQS4 status to 135 or 150.
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