Division of Administration - Kristy Nichols, Commissioner - State of LouisianaState of Louisiana - Office of Information Services
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Tel: (225) 342-0900
Fax: (225) 342-0902

Mailing Address:
P.O. Box 94095
Baton Rouge, LA 70804-9095

Physical Address:
Claiborne Building
1201 N. Third Street, Suite 2-190
Baton Rouge, LA 70802
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ISIS Human Resources Archived Articles

January 30, 2004

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BR9B Report (Transaction ZP116)

Updated Time Administration Quick Reference

Education & Training Infotype (IT0022) Delimitation of IT0377 (Miscellaneous Plan Flex)
ZP111 Logging of Infotype 0009 Expanded 

Ethnicity/Race Conversion and Reporting

HR Report Updates

New Transaction for Setting Your Default Printer

e-Enrollment Update

Customize and Save the Layout of a Screen PDF.gif

Report Truncation Problems

Report ZP68

Finding the information you want on the HR Bulletin Board 

IT14 & IT15 - Determine Whether A Wage Type Is A Refund or A Deduction

ISIS HR Help Script Revisions

Miscellaneous Insurance Deductions

Update to ISIS HR TAX Models/Retirement Plan Article


BR9B Report (Transaction ZP116)

Employers share of Retirement was not being projected for vacant positions allocated to pay scales SS, TS, and WS. This has now been corrected within the BR9B. In addition, the employers share of Medicare tax is now being calculated at 1.45% of Requested Salary for vacant positions. In order for a position to be considered as vacant for BR9B projections the following conditions must be met:

  1. The position is identified as a planned vacancy using the IT 1003 (Department/Staff)
  2. The position does not have a current holder relationship, and
  3. The position is described by a classified job with an IT 1015 (Cost Planning) for projection of retirement, insurance and classified salaries.

 

Updated Time Administration Quick Reference

Clickhttp://www.doa.louisiana.gov/ois/publicatations/quickref/hr/HR_TimeAdmin.pdf to access an updated version of the Time Administration Quick Reference. Weve added a few new items: Reports/Transactions of interest to time administrators, Holidays that appear on the ISIS Holiday calendar, Entry Tips and links to our Bulletin Board and List-serv enrollment page.


 

Education & Training Infotype (IT0022)

Several additional Branches of Study were added to the Education & Training Infotype (IT 0022). Branches of Study are associated with the Educational Establishment field. Shown below are the Branches of Study that were added and the Educational Establishment to which they are linked.

Degree

04 - Bus School/Tech Coll

06 - Community/Jr Coll

08 - Foreign Univ

09 - Univ/College

Biochemistry - # 00195

X

X

X

Botany - # 00196

X

X

X

Certified Nursing Assistant - #00192

X

X

Culinary Arts - # 00191

X

X

Entomology - # 00197

X

X

X

Env. Management Systems - # 00198

X

X

X

Forestry - # 00193

X

X

X

Human Ecology - # 00194

X

X

Toxicology - # 00199

X

X

X

Wildlife & Fisheries - # 00200

X

X

X

Zoology - # 00201

X

X

X

In the event there is a need for other Branches of Study, please complete and submit an Enhancement/Change Request Form (Form No. ISF001).

Click http://www.doa.louisiana.gov/ois/Service/forms/Miscellaneous/misc.htm to access this form.


 

Delimitation of IT0377 (Miscellaneous Plan Flex)

Since eEnrollment is the official system of entry for Group Benefits products and related flex participation, we have delimited all infotype 0377 Miscellaneous Plans in ISIS HR effective 10/31/2003. Users will no longer maintain this infotype for an employee.

ZP74, Recurring/Additional Payment/Deds Detail Report, has also been modified to no longer output information regarding this infotype.


 

ZP111 Logging of Infotype 0009 Expanded

Logging of Infotype 0009 changes on ZP111 (Logged Changes in Infotype Data Report) has been expanded to include the Standard Value (amount) and Standard Percentage fields. This will enable you to see amount/percentage changes to Other Bank records.

This change is especially important since all employees will soon have the ability to maintain their own Bank information through LEO (Louisiana Employees Online).


 

Ethnicity/Race Conversion and Reporting

General Circular No. 001535 issued on July 7, 2003 stated that ISIS HR staff would convert the Ethnic Origin to the new Ethnicity and Race Category values for both active and withdrawn employees. We have since discovered that the SAP standard delivered conversion program only converted active employees. In the event that an agency needs the new Ethnicity and Race Category values for a withdrawn employee, this maintenance will need to be performed by agency EA staff. Click this link to access the Maintain Personal Data script.

To assist agencies in identifying withdrawn employees who were not converted, Ethnic Origin has been added back to the Actions Related EEO Statistics Report (ZP24) as a hidden field. Additionally, ZP103, The Workforce Distribution Report, slated for deletion effective January 1, 2004 will be retained through July 31, 2004.


 

HR Report Updates

ISIS HR provides two reports that include counts for specific position attributes. The information for both reports is selected from organizational management.

Position Data by Job (ZP18) provides a count of positions Frozen, Vacant, Filled, Classified, Unclassified and SER by job.

Summary of Position Data by Personnel Subarea (ZP16) provides a count of positions Frozen, Vacant, Planned Vacant, Filled, Classified, Unclassified, SER, Employees (Holders) , Filled Classified and Filled Unclassified by personnel subarea. ZP16 can provide the agency a count of filled positions that are included in the Table of Organization (T/O).


 

New Transaction for Setting Your Default Printer

With the most recent updates to SAP, the transaction for maintaining a default printer is now SU0 (Maintain Own User Defaults). For more info see Step 23 in the HR Reports Manual. 

 

eEnrollment Update

When performing an action (Hire, Rehire, or Transfer Non-Paid to Paid), if the appropriate gender is not selected or if the action is started but not completed the same day, no record will be created in eEnrollment. Once the master data is corrected, Employee Administrators will need to contact the eEnrollment Help Desk for manual correction. OGB will also need to be notified of a social security number corrections.


 

Report Truncation Problems

If you have experienced problems with report output being truncated after the 255th character, we have a solution. It is recommended that in these particular report scenarios you utilize background processing to generate the report. You will then have an opportunity to either view the output in its entirety or export the output to a spreadsheet for printing or further manipulation. For those who are familiar with background processing, please read carefully, an additional transaction has been added.

To schedule a report as a background processing job:
1. Enter the transaction code for the report to be generated or select via the users menu.
2. Complete the selection criteria for the report.
3. At the top of the screen, select Program > Execute in Background
4. In the Background Print Parameters popup box, ensure that

a) appropriate Printer is selected in the output device field (local or network)
b) under Spool Options: deselect Print Immediately.
c) under Print Settings: select Format 'Z_65_512local or network depending on what printeryou have selected as your output device

5. Click Enter.
6. The Start Time popup box appears. The user can select immediate or schedule the job.
7. Click Save. User should get a message indicating that the background job was scheduled.


To view the status of your background job:
 
Enter ZSMX on the transaction line and validate (green check) or press ENTER immediately after requesting the background job.

  • Watch for the FINISHED BLOCK to increase by 1. This signifies that the job is complete. Note: User should periodically 'Refresh' this screen.
  • Once complete, return to the user menu screen and enter SPO2 on the transaction line and validate (green check) or press ENTER to obtain the spool number. Note: If you attempt to view the spool from here, the output will be truncated.

To spool your job and view the non-truncated output:
Return to the user menu screen and enter ZSP01 (Report to Display Spool Request > 255 Characters) on the transaction line and validate (green check) or press ENTER.

  • Enter Spool number obtained from transaction SP02 (Display Spool Requests) and press Execute (clock icon) to view/print/export the output. If you attempt to print directly from this screen, your output will truncate. You must export before you attempt to print.
  • To export, select List > Save > File > Spreadsheet > designate location where file is to be saved.

For more information on ISIS HR Reporting, go to State of Louisiana On Line Help >> Reporting >> ISIS HR Reporting >> Introduction to ISIS HR Reporting.


 

Report ZP68

Report ZP68 (Dependent Care/Health Care/Deferred Comp Balances Monitor Report) has been revised to include the year to date employee retirement contributions. Below are some other changes:

  1. The report can now be run for Dependent Care FSA, Health Care FSA, or Deferred Compensation plans and the output is specific to the report type selected.
  2. All employee data is displayed on one (1) line.
  3. Date parameter has been changed to a specific date.

 

IT14 & IT15 - Determine WhetherA Wage Type Is A Refund or A Deduction

A refund wage type will pay the employee if the amount entered is a positive amount. Likewise, it will deduct if the amount entered is negative.

A deduction wage type works just the opposite. If the amount entered is positive, the amount will be deducted. If the amount entered is negative the amount will be paid.

Here is how to determine if a wage type is a refund wage type or a deduction wage type. Upon entering the wage type and amount on IT14 (Recur. Payments/Deds) or IT 15 (Additional Payments/ Deds), look to the left of the amount entered. If the letter "A" appears, this indicates that the wage type entered is a deduction wage type. If nothing appears the wage type entered is a refund wage type.


 

ISIS HR Help Script Revisions

We are in the process of revising our ISIS HR help script format to add 2 new categories: Training Available and Helpful Hints and Related Reports.

Training Available will list the ISIS HR training course that includes this instruction.

Helpful Hints and Related Reports replaces Helpful Hints. In each script, we will now include the transaction code for any reports that may be helpful to display the data being created, maintained or delimited.

Also underway is an effort to 1) restructure and consolidate many scripts and 2) rework the Table of Contents used to locate help scripts. In regard to the consolidation effort, as scripts are modified, we will be utilizing more links. For example, Create Planned Working Time information appears both in the Execute Hire -ISIS HR Paid script and in the Execute Hire with End Dates ISIS HR Paid script. Rather than maintain this instructional data in 2 places, we are developing one Create Planned Working Time script and will provide a link at the appropriate point in the aforementioned scripts to retrieve the new Create script.

The week of September 8th, we will issue a revised Delete Grievances script, which takes advantage of this new technique. Please take a moment to test this change the next time you utilize the Separation ISIS HR Paid or Separation ISIS HR Non-paid script.

We appreciate your patience as we implement these improvements. It will take significant time to update and enhance each script and to solidify and implement an improved Table of Contents.


 

Miscellaneous Insurance Deductions

There seems to be confusion about what the agency must do when an employee cancels miscellaneous insurance products. There is no retroactive processing for the miscellaneous insurance products. On retroactive cancellations, regardless of what termination/cancellation date is entered in eEnrollment, the current pay period end date will appear on the employees record in ISIS HR. Therefore, the deduction will be taken in the current payroll period. If the deduction should have ended in a prior period, the agency must enter a one-time refund in eEnrollment for that miscellaneous insurance product. The refund should include the amount deducted in previous pay periods, as well as the current pay period deduction amount.


Update to ISIS HR TAX Models/Retirement Plan Article (Updated 2/14/08)

The current Tax Model/Retirement plan can be found in ISIS HR State of Louisiana Help.