Division of Administration - Kristy Nichols, Commissioner - State of LouisianaState of Louisiana - Office of Information Services
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Fax: (225) 342-0902

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ISIS Human Resources Archived Articles

February 6 , 2008

  

    
10/19/07
ZP193 – Retirement/Gross Wage Types Report
10/15/07
ZF65 – EE Payroll Expenditure Report
10/12/07
ZF80 – Agency OGB Financial Report
10/12/07
Master Cost Center Assignments in Organizational Management
10/4/07
Change to Report ZF77
8/31/07
How to Export Data from SAP to Excel
7/30/07
ZP107 - Display Absence Quota Information
7/25/07
BR9B Rates for FY 2008 - 2009
7/20/07
ZP97 - Employee Variance Report
7/20/07
ZP19 - Position Data by Personnel Area Report
5/7/07
Using ZF09 Default/Override Cost Center Report
4/27/07
ZP16 - Summary Report of Position Data
4/13/07
Run ZP32 and ZP19 on Your Agency
Updated 4/5/07
Potential Separation/Transfer Errors on ZP169 (Payroll Locks)
3/9/07
Critical Reports Calendar
Corrected 2/16/07
Educational Employees on 9 or 10 Month Contract but Paid Over 12 Months
2/9/07
Background Processing with Large Amounts of Data
2/2/07
ZP169 – Payroll Locks Report
 
Archived Articles icon

 

ZP193 – Retirement/Gross Wage Types Report                                           Issued 10/19/07

ZP193 - Retirement/Gross Wage Types Report is an enhanced version of ZP113. This report has been rewritten to be user friendly and easier to read. You should begin using this new report as soon as possible; however, there will be a transition period of two (2) months where both reports will be available. Please use this time to create ZP193 variants for any ZP113 variants you may have previously saved.  ZP113 variants will be lost when ZP113 is disabled.

For more information on this transaction, review the ZP193 report descriptor.

ZF65 – EE Payroll Expenditure Report                                                         Issued 10/15/07

Response time for ZF65 – EE Payroll Expenditure Report Results has been improved and the report has been brought up to standard.  Results for the current payroll period will normally be available by noon on the day after payroll runs.  To determine costs that posted from Monday’s regular payroll run, enter Wednesday’s date as the posting date.  For example, for pay period ending 10/07/2007, on Tuesday 10/09/2007 after noon, enter 10/10/2007 in the posting date field to obtain the costs from Monday night’s payroll run.

ZF80 – Agency OGB Financial Report                                                          Issued 10/12/07 

The ZF81 Agency OGB Financial Report is being phased out due to intermittent reporting problems with records netting to zero. ZF80 is an earlier version of this report that has been revamped to read directly from the OGB financial file. You should convert to the ZF80 report as soon as possible; however, there will be a transition period of three (3) months where both reports will be available. Please use this time to create ZF80 variants for any ZF81 variants previously saved. ZF81 variants will be lost when ZF81 is disabled.

Master Cost Center Assignments in Organizational Management              Issued 10/12/07 

Master Cost Center on an Organizational Unit vs. Master Cost Center on a Position

Currently in Organizational Management, there are many unnecessary cost center assignments on positions. While it is possible to define the cost center assignment relationship at the Position (Object “S”) level, this is not usually recommended. In fact, this should only be done if the value being stored is different from what already exists on the org unit AND the cost center stored on that position’s Cost Distribution record (IT1018).

All positions in an org unit, as well as all subordinate org units and their respective positions, will inherit a cost center assignment from the higher org unit. Delimiting unnecessary cost center assignments on positions will greatly reduce the amount of maintenance required when a cost center value needs to be changed. Currently you have to change the cost center assignment record for all org units and all positions within those org units that have cost center assignments affected by a change. By delimiting those unnecessary cost center assignments on positions, you would limit the number of records that need to be updated to only those org units affected by a change.

The links below will help you “clean up” the number of cost center assignments on positions in your agency.

    What is a Master Cost Center in ISIS HR?
    How can I find Master Cost Center Assignments stored on positions?
    When should I delimit a Master Cost Center Assignment on a position?
    Quick tips to consider when changing a Master Cost Center


Change to Report ZF77                                                                              Issued 10/4/07 

The G/L Account Posting Report has been enhanced. The changes made are listed below and the report descriptor has been updated.

  • Totals can be obtained for Regular Payroll, Off Cycle, or Both.
  • Regular Period on Demand payment results are now included in the off cycle totals.
  • A column has been added for Processed Date which indicates the posting date.

ZP107 - Display Absence Quota Information                                               Issued 7/30/07 

A new transaction is now available for Employee Administrators that can be used to query and audit leave quota records. ZP107 can be executed for a single employee, Organizational Units or Personnel Areas.   

While ZT06 will summarize balances and deductions of all active quota records, the ZP107 will report individual quota records and the balances and deductions for each specific record.  In addition, the report will output the begin and end dates of the specific records and a separate reporting of deductions taken vs. compensated amounts (the latter two items are combined on ZT06 and reported as Leave Taken).    

This report can also be used to identify “missing” quota records.  To do this, select the group of employees to query and quota type, then choose the “All Selected Employees” display option. 

For more information on this transaction, review the ZP107 report descriptor.

BR9B Rates for FY 2008 - 2009                                                                   Issued 7/25/07

In preparation for agencies to begin running the BR9B (ZP116) for FY 2008-2009 budget requests, updates have been made to the data that is utilized in the projection of vacant positions.  The established rates are:

  • Retirement state share projected at 20.4% (last year was 19.1%)
  • Health insurance state share projected at $8,234.40 (equivalent of Employee w/Spouse PPO or EPO (last year the amount was $7,768.32)
  • Life insurance state share projected at $300.00 (last year the amount was $276.00)

ZP97 - Employee Variance Report                                                                 Issued 7/20/07

A report option has been changed on ZP97.  Prem/Shift/On Call w/o Wage Type has been changed to read Missing Wage Type on IT0008.  When this option is selected, the wage type missing will be indicated in the Attendance/Absence type column and the hours per wage type will be indicated in the Premium hours, Shift hours or On Call hours column as appropriate.
 
When the option for EEs With Schedule Substitution is selected, the employees will be shown with both begin and end date of the substitution, as well as both daily and work schedule substitutions if applicable.


ZP19 - Position Data by Personnel Area Report                                             Issued 7/20/07

ZP19 has been updated with 2 new columns, one to reflect the date a position was last filled (Filled Date) and one to reflect the date a position was last vacated (Vacancy Date).  When this report is run, these 2 columns are hidden.  Newly created positions (positions that have never had a Holder relationship) will show on the report with a blank for the Filled Date and Vacancy Date.


Using ZF09 Default/Override Cost Center Report Issued 5/7/07

As we approach the beginning of a new fiscal year, this is a good time to review Cost Centers, Reporting Categories, etc. andlook for costing entries that will no longer be valid next FY. HR and finance staff should continually communicate with each other and monitor various reports in ISIS HR to ensure proper costing.

One report that can be utilized to monitor costing is ZF09 - Default/Overrride Cost Center Report. For example, you can input a list of cost centers that will no longer be active in the new fiscal year and quickly identify Filled and Vacant positions that still have these values.

The master Cost Center field has been added to ZF09, so you can now easily compare the cost center that resides on the position to the "master" cost center. This information is ONLY output if “Position Cost Distribution for Filled Positions” and/or “Position Cost Distribution for Vacant Positions” options were selected. This “master” Cost Center (the "K" relationship from Org Management - usually inherited from a superior Organizational Unit) is the employee's cost center on the Organizational Assignment infotype (IT0001), and is used on Personnel reports such as ZP19.. Therefore, it is important that this information is accurate.

Other useful financial reports for costing are:

ZF79 - Cost Center Substitution Report
ZF10 - Potential Errors from Cost Center Closures Report
ZF14 - Potential Errors from Reporting Category Closures Report

Please refer to theISIS HR Reporting area on our website for more information.


ZP16 -Summary Report of Position Data Issued 4/27/07

Two new selection options have been added to the ZP16 - Summary Report of Position Data. Users can now choose to get their position data summary grouped by AFS Program or by AFS Subprogram. See the ZP16 - Summary Report of Position Data report descriptor for more details.


Run ZP32 and ZP19 on Your Agency Updated 4/13/07

When creating new Organizational Units, agencies occasionally fail to create an Account Assignment Features infotype record. Without this record, no Company Code or Personnel Area is associated with that Org Unit, which adversely impacts reporting in ISIS-HR.

Take a minute to determine whether you have any orgs that are missing this data. ZP32 - Org Unit Audit/Exception Report can be run at the highest level of your agency's org structure, searching for “Orgs with Incomplete Infotypes”. The Org object can then be corrected through the new Create in PPOME transaction.

Likewise, when creating new positions, agencies sometimes fail to create position attributes necessary when hiring new employees. If you run ZP19 - Position Data by Personnel Area, you can sort ascending on the Personnel Sub Area (from Account Assignment Infotype), or Employee Group and Employee Subgroup columns to see missing data. You can also sort on Organizational Units or Cost Center Assignments (both on Relationships infotype), or Cost Distribution infotype to see if that data is completed. You can also correct position data through Create in PPOME.

Prior to this change to ZP19, the position would not appear on the report if any of this data was missing. Agencies are strongly urged to immediately run the new version of the ZP19 - Position Data by Personnel Area report to review their positions.

The ZP19 report will still not pick up positions that are missing the Object or Account Assignment Features Infotypes.


Potential Separation/Transfer Errors on ZP169 (Payroll Locks)Issued 4/5/07

When running ZP169 (Payroll Locks) for your agency, it is important to note which ZP42 (Potential Separation/Transfer Error Report) errors are lockable (must be corrected) and which are warnings only.

While it is critical for Employee Administration to react to ZP42 errors and correct any errors reported before payroll Monday processing, there are a few things to remember. If an employee separates or transfers from a paid agency to a non-paid agency during a pay period, the system will automatically delimit certain records during a nightly processing program. The errors associated with the delimitation process generally will not appear on the report UNLESS the separation/transfer action is entered on Payroll Monday.

IF these actions are entered on Payroll Monday, the following ZP42 errors may appear on ZP169 but DO NOT need to be manually delimited as the nightly delimitation program WILL delimit them before payroll is processed:

IT0014 Not Delimited

IT0027 Not Delimited

IT0167 XXXX Not Delimited EOM

IT0168 XXXX Not Delimited EOM

IT0169 XXXX Not Delimited

IT2006 Leave Quota Type XX After Separation

In an effort to avoid unnecessary data maintenance, it is recommended that these actions be entered prior to payroll Monday. If these actions are entered on payroll Monday, wait until the following day to address these errors, should they still remain on ZP42.

Please refer to the report descriptor ZP42 – Potential Separation/Transfer Errors for more information.


Critical Reports Calendar Issued 3/9/07

Our ISIS HR Critical Reports Calendar has been updated to include information on ZP169, Payroll Locks, and can be accessed as a "hot link" from any of the ISIS HR help web pages.

You can save the following address as a "favorite", http://www.doa.louisiana.gov/ois/Human_Resources/hr_reports_chart.pdf or click the link from any of our Help pages.

Please review the changes to the Reports calendar and visit the Reporting section of On-line Help for more information about these and other ISIS HR reports.


Educational Employees on 9 or 10 Month Contract but Paid over 12 Months Corrected 2/16/07

A new wage type, 0156, Educational - No Retire, has been created to handle pay that an educational employee receives that should not be reported to retirement (i.e. Sick Leave Payout). The amount entered for wage type 0156 shouldreflect the total difference between the system-calculated pay rate and the employees contracted pay rate.

Additionally, wage type 0141, Educational, should be used to handle pay that should be reported to retirement (i.e. Compensatory Time Payout). The amount entered for this wage type shouldreflect the difference between the system-calculated pay rate and the employees contracted pay rate.


ZP169 – Payroll Locks Report Issued 2/2/07

The ZP169 report, Payroll Locks, is now available. This report eliminates the need to execute multiple reports to identify payroll errors that resulted in the employee being locked from payroll processing.

Refer toISIS memo # 07-020 and theZP169 - Payroll Lockshelp script for more information.