Division of Administration - Kristy Nichols, Commissioner - State of LouisianaState of Louisiana - Office of Information Services
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Tel: (225) 342-0900
Fax: (225) 342-0902

Mailing Address:
P.O. Box 94095
Baton Rouge, LA 70804-9095

Physical Address:
Claiborne Building
1201 N. Third Street, Suite 2-190
Baton Rouge, LA 70802
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ISIS AGPS/CFMS/LAPAC/eCat Bulletin Board

August 29, 2009

  

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AGPS/CFMS FY 2010 Encumbrances

 

FY10 budgets were loaded in AFS and the batch encumbrance of orders and contracts was executed.  Documents that encumbered successfully can continue to be processed through the normal status codes until completion.
 
For the period 7/1/09 until 8/14/09, the LDO limit in AGPS will be raised to $10,000.


AGPS/CFMS Rollover Refresher

 

AGPS/CFMS rollover programs will run August 8, 2009 to close FY09.  To identify whether your agency has orders or contracts that will roll into FY2010, OIS provides three reports in BUNDL.  The BK28A Reconciliation Report, BK29A Rollover Candidate Report, and the BK33A Rollover Discrepancy Report.  After viewing these reports you will know which orders or contracts to liquidate or change the roll flag.  All OCHGs or KAMDs to a record should be processed to a final status or canceled before the close of the fiscal year to prevent processing problems in FY2010.     


AGPS/CFMS Batch Encumbrance 

When the FY 2010 budgets are loaded in AFS in July, a batch encumbrance of orders and contracts will be executed.  Documents that encumber successfully can continue to be processed through the normal status codes until completion.
  
From 7/1/09 until the budgets are loaded, if you try to encumber an order or contract, you will receive an error that the budget has not been loaded.  For orders, you may skip the encumber status and print the order.  The order would then be batch encumbered.
 

AGPS/CFMS Pre-Rollover Reports 

The following pre-rollover reports will be available through BUNDL on a weekly basis beginning June 2, 2009.  These reports run on Monday night and go into BUNDL Tuesday. 

BK28A Rollover Reconciliation Report 
BK29A Rollover Candidate Report
BK33A Rollover Discrepancy Report
BK34A Rollover Accounting Validation Report 


The June 30, 2009 Close Procedures were issued in  OSRAP Memo 09-33 on May 19, 2009.  If you have not received a notification, you may access the Memo at the OSRAP website.  Please call the OSRAP Help Desk at (225) 342-1097 if you have any questions.

Effective Monday, March 3, 2008, the system downtime for AFS, AGPS & CFMS systems will be extended from 6:00 p.m. to 7:00 p.m. Monday through Friday. The system downtime for the AFS Monthly Close (3rd working day of each month) will remain at 5:00 p.m.