Division of Administration - Kristy Nichols, Commissioner - State of LouisianaState of Louisiana - Office of Information Services
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Tel: (225) 342-0900
Fax: (225) 342-0902

Mailing Address:
P.O. Box 94095
Baton Rouge, LA 70804-9095

Physical Address:
Claiborne Building
1201 N. Third Street, Suite 2-190
Baton Rouge, LA 70802
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Periodic Payments

 

* Why didn't Periodic Payments build for this month? 
* Do weekends or holidays affect Periodic Payments?
* Can the day to pay be setup for the '29th' of each month?
* If no date approved exist on KENT, will a Periodic Payment still build?
* How can I stop scheduled payments?
* I have an invoice that was scheduled for last nights disbursement cycle, but no check number was issued, why?
* Can Periodic Payments include retainage, recoupment and/or deferred compensation?
* If, multiple account distributions exist, how is the funding determined for a Periodic Payment?
* Will a Periodic Payment automatically go to PYS - Payment Successful In Accting once an electronic approval is approved?
Why didn't Periodic Payments build for this month? 
View the Bundl report BK23A Periodic Payment Exception Report. This report lists all periodic payments with a schedule pay date of a current date or less where invoices were not generated by the system.
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Do weekends or holidays affect Periodic Payments?
Yes. If the day to pay is a holiday or weekend, the scheduled pay date will be the first working day after.
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Can the day to pay be setup for the '29th' of each month?
No, the system will accept 01-28 or LA (last day of the month) in that field.
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If no date approved exist on KENT, will a Periodic Payment still build?
No. A date approved must exist on KENT prior to any payment processing.
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How can I stop scheduled payments?
Change the billing basis to M (manual) or change the end day to pay.
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I have an invoice that was scheduled for last nights disbursement cycle, but no check number was issued, why?
View the Bundl report 1G07B Unschedule Payment Turnaround. If cash is available on the next scheduled disbursement, a check number will be issued at that time.
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Can Periodic Payments include retainage, recoupment and/or deferred compensation?
Yes. Populate the appropriate billing basis field on KEN2. If withholding a percentage, populate the percent field on KEN2. If scheduling an amount to be withheld, KSCD/KSC2 must be completed as well.
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If, multiple account distributions exist, how is the funding determined for a Periodic Payment?
The system will build the payment based on the funding percentages setup on the KACG record.
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Will a Periodic Payment automatically go to PYS - Payment Successful In Accting once an electronic approval is approved?

No. The user must manually encumber the invoice.
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