Division of Administration - Kristy Nichols, Commissioner - State of LouisianaState of Louisiana - Office of Information Services
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Tel: (225) 342-0900
Fax: (225) 342-0902

Mailing Address:
P.O. Box 94095
Baton Rouge, LA 70804-9095

Physical Address:
Claiborne Building
1201 N. Third Street, Suite 2-190
Baton Rouge, LA 70802
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Payments (Misc)


* Why am I receiving message 'M205E CANNOT CHANGE THIS STATUS CODE' while adding an invoice on KINV? 
* Why am I receiving message 'M481E CAN'T PAY-DATE APRV IS BLANK' while changing the status code on KINV to PYO?
* Why am I receiving message 'M783E PAYMENT AMT > APRV/ENC AMT' while changing the status code on KINV to PYO?
* Where can I find the reason an encumbrance failed on KINV (status code would equal PYF - Payment Failed Accounting)?
* Why did the status code on KINV come back at an 833 when I tried to encumber the payment?
* Before a check is issued, how do I cancel a payment that was made in error?
* After a check has been issued and cancelled, how do I cancel the system record in CFMS?
* Where can I find the overall amount paid to the vendor or the available balance for the contract?
* Will the available balance on a contract liquidate after paying an invoice as a final?
* Can the location code be changed on KINV?
* Why doesn't KPAG display all account distributions associated with the contract?
* Why am I receiving edit 'M492E SUM-KPAGS NOT = PAYMENT AMT' while changing the status code on KINV to PYO?
* Why am I receiving message(s) 'M846E MUST ENTER D/C VENDOR ON KEN2' and/or 'M471E TOT DECOMP > KOFY NTE DECOMP AMT' while adding an invoice on KINV?
* Why am I receiving message 'M469E TOT RETAINAGE > KOFY NTE AMT' while adding an invoice on KINV?
* Why am I receiving message 'M341E REC AMT > ADVANCE BALANCE' while adding an invoice on KINV?
* How do I record a recoupment check received directly from the vendor?
Why am I receiving message 'M205E CANNOT CHANGE THIS STATUS CODE' while adding an invoice on KINV? 
Trying to add an invoice using a duplicate vendor invoice number associated with the contract. Change the vendor invoice number to a unique number.
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Why am I receiving message 'M481E CAN'T PAY-DATE APRV IS BLANK' while changing the status code on KINV to PYO?
Enter an approval date on KENT. Then change KINV status code to PYO.
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Why am I receiving message 'M783E PAYMENT AMT > APRV/ENC AMT' while changing the status code on KINV to PYO?
An approved contract, amendment or accounting change exists without an approval date. If the document missing the approval date requires agency approval, insert a date approved. Then change KINV status code to PYO. If the contract or amendment requires OCR approval, OCR will need to approve the contract and/or amendment before you can change the KINV status to PYO.
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Where can I find the reason an encumbrance failed on KINV (status code would equal PYF - Payment Failed Accounting)?
On KPA2, under Reason Codes, number one through four.
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Why did the status code on KINV come back at an 833 when I tried to encumber the payment?
If you are in the pause mode while encumbering KINV, the status code will return at 833. Or you may have timed out while trying to encumber. To encumber KINV, change KINV status code back to PYO - Payment On-line. Status code should return at PYS - Payment Successful in Accounting. If the status code remains 833, call the ISIS Help Desk at (225) 342-2677 selecting option #2 then option #3.
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Before a check is issued, how do I cancel a payment that was made in error?
If KINV status code does not equal PYS, change the status code to CXM. If KINV status code equals PYS, was encumbered on-line (PYO) and no check number has been issued, change the status code to CXP. If KINV status code equals PYS, was encumbered by batch (PYB) and no check number has been issued, change the status code to CXB.
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After a check has been issued and cancelled, how do I cancel the system record in CFMS?
If KINV status code equals PYS and a check number exist, change the status code to CCK and process a positive ADJ on KAMD for the amount of the invoice.
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Where can I find the overall amount paid to the vendor or the available balance for the contract?
Inquire on the KOF2 screen.
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Will the available balance on a contract liquidate after paying an invoice as a final?
No. An error message will display if a payment is coded as final and does not equal the remaining balance.
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Can the location code be changed on KINV?
Yes. However, if a permanent change is required, the location code needs to be changed on KENT.
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Why doesn't KPAG display all account distributions associated with the contract?
KINV was added before new account distribution was created. Cancel KINV using the CXM status code and re-add KINV using a unique vendor invoice number.
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Why am I receiving edit 'M492E SUM-KPAGS NOT = PAYMENT AMT' while changing the status code on KINV to PYO?
Overall total of all payment amounts on KPAG not equal to the KINV payment amount. Drop KINV status code to RDY and correct KPAG.
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Why am I receiving message(s) 'M846E MUST ENTER D/C VENDOR ON KEN2' and/or 'M471E TOT DECOMP > KOFY NTE DECOMP AMT' while adding an invoice on KINV?
The KEN2 Deferred Comp Billing Basis must equal M for Manual and KOF3 NTE Deferred Comp Amt to the amount you are deferring for the fiscal year.
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Why am I receiving message 'M469E TOT RETAINAGE > KOFY NTE AMT' while adding an invoice on KINV?
The KOF3 NTE Retainage Amt must equal the amount you are retaining for the fiscal year.
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Why am I receiving message 'M341E REC AMT > ADVANCE BALANCE' while adding an invoice on KINV?
The recoupment amount entered on KINV is greater than the KOF4 Outstanding Advance Balance.
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How do I record a recoupment check received directly from the vendor?
Use KCUP to record a recoupment check received from the vendor and entered into AFS.
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