Division of Administration - Kristy Nichols, Commissioner - State of LouisianaState of Louisiana - Office of Information Services
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Tel: (225) 342-0900
Fax: (225) 342-0902

Mailing Address:
P.O. Box 94095
Baton Rouge, LA 70804-9095

Physical Address:
Claiborne Building
1201 N. Third Street, Suite 2-190
Baton Rouge, LA 70802
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Accounting Changes

* Can I change the organization code on an encumbered contract? 
* How do I cancel an encumbrance for an expired or terminated contract?
* How do I update CFMS when a payment has been made directly through AFS?
* Can I transfer money from one account distribution into another?
* Can I process a substitution change (SUB) after payments have been processed? 
* Is a negative sign required before the dollar amount when processing a decrease (DEC)?
* When the vendor number needs to be changed in CFMS and payments are being made directly from AFS to the new vendor number, how do I liquidate the encumbrance in CFMS? 
* How do I put money back into a contract after a check has been canceled?
Can I change the organization code on an encumbered contract? 
Yes, create KAMD amd/chg type CHG or SUB.
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How do I cancel an encumbrance for an expired or terminated contract?
Verify all invoices are paid, then create KAMD amd/chg type CNB.
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How do I update CFMS when a payment has been made directly through AFS?
Create KAMD amd/chg type ADJ, with a negative amount.
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Can I transfer money from one account distribution into another?
Yes. By creating a KAMD amd/chg type INC, DEC, CHG or SUB you can create a new account distribution, increase an existing account distribution or decrease an existing account distribution.
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Can I process a substitution change (SUB) after payments have been processed? 
Yes. An amd/chg type SUB will decrease the balance of the account distribution being substituted to a zero available balance and place that balance into the new account distribution.
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Is a negative sign required before the dollar amount when processing a decrease (DEC)?
A negative sign is required before the dollar amount on KAMD, but not on KCAC, because the action code is R for reduce.
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When the vendor number needs to be changed in CFMS and payments are being made directly from AFS to the new vendor number, how do I liquidate the encumbrance in CFMS? 
Create KAMD amd/chg type CNB, for the current fiscal year.
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How do I put money back into a contract after a check has been canceled?
Create KAMD amd/chg type ADJ, with a positive amount.
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